DocControl vs OnPolicy

DocControl is a web-based document control and management system for small and medium-sized businesses, with Android and iOS apps. It supports document uploads, approvals, revision control, digital signatures, and automatic PDF conversion. Revision controls keep only the current SOP version viewable while retaining earlier revisions for review or audit. Document groups provide granular permissions, and user groups can inherit shared access settings. At approval, documents convert to PDF, with options for watermarks, headers, footers, encryption, and password protection. DocControl describes workflows for biotechnology and life sciences, including quality records such as CAPAs and SOPs. The maker says its time-stamped audit trail exceeds 21 CFR Part 11 requirements. Its server infrastructure is on Amazon servers, and databases are backed up daily to multiple off-site locations. Plans are billed monthly with no long-term contract and can be canceled at any time. Basic costs $49/Month for 2 users, 1 GB of storage, and unlimited documents; higher listed plans cost $99/Month, $299/Month, $499/Month, and $750/Month. The Giga plan includes 200 users and 50 GB of storage; buyers needing more are directed to contact the company. A 30-day free trial does not require a credit card.

OnPolicy is web-based document-control software for small-to-medium businesses. It moves documents through draft, review, approval, and release stages while preserving revision history and an audit trail of who revises, approves, and releases them. Administrators can require users to read documents or updates, restrict access to all documents or selected departments, and print reports on required reading, document use, and stalled workflows. Text search and dynamic links to related documents help users locate material. OnPolicy says documents can be controlled to conform to standards including ISO, SOX, HIPAA, JCAHO, IATF, AS, FDA, or GMP. Released documents can be pushed to SharePoint, an intranet, or another local server. The online service requires no installation or management and is accessible wherever there is an internet connection. Its product page describes audit trails on a secure, backed-up SSAE 16 server. OnPolicy recommends its Windows client because some third-party browsers are dropping Java support. The annual plan costs $990 a year, and a 30-day trial is available.