OnPolicy
onpolicy.com
What it is
OnPolicy is web-based document-control software for small-to-medium businesses. It moves documents through draft, review, approval, and release stages while preserving revision history and an audit trail of who revises, approves, and releases them. Administrators can require users to read documents or updates, restrict access to all documents or selected departments, and print reports on required reading, document use, and stalled workflows. Text search and dynamic links to related documents help users locate material. OnPolicy says documents can be controlled to conform to standards including ISO, SOX, HIPAA, JCAHO, IATF, AS, FDA, or GMP. Released documents can be pushed to SharePoint, an intranet, or another local server. The online service requires no installation or management and is accessible wherever there is an internet connection. Its product page describes audit trails on a secure, backed-up SSAE 16 server. OnPolicy recommends its Windows client because some third-party browsers are dropping Java support. The annual plan costs $990 a year, and a 30-day trial is available.
Spec sheet
- What it does
- OnPolicy is a web-based document-control system for managing policies, procedures, work instructions and forms.Read 15 Oct 2026 · onpolicy.com
- Purpose
- OnPolicy is a complete document-control software management system accessible from any location with an internet connection.Read 30 Sep 2026 · onpolicy.com
- Integrations
- Released documents can be pushed to SharePoint, an intranet, or another local server.Read 30 Sep 2026 · onpolicy.com
- Support
- Bizmanualz says technical support is available by chat or email and lists customer-support coverage Monday through Friday.Read 15 Oct 2026 · bizmanualz.com
- Headquarters
- Belleville, Ontario, CanadaRead 28 Sep 2026 · onpolicy.com
- Founded
- 2008Read 28 Sep 2026 · onpolicy.com
- Access control
- Administrators can limit reader access to all documents or only selected departments.Read 30 Sep 2026 · onpolicy.com
- Access roles
- The product defines Reader, Editor and Administrator roles with different document and administrative permissions.Read 15 Oct 2026 · onpolicy.com
- Approval workflow
- Documents move through draft, review, approval and release stages before general users can see them.Read 15 Oct 2026 · onpolicy.com
- Backup retention
- The stated backup policy keeps daily backups for one month and Monday backups permanently, with off-site copies.Read 15 Oct 2026 · bizmanualz.com
- Company customers
- Bizmanualz says it has served more than 26,000 customers worldwide.Read 15 Oct 2026 · bizmanualz.com
- Company founded
- LinkedIn lists Bizmanualz as founded in 1995.Read 15 Oct 2026 · linkedin.com
- Company headquarters and size
- LinkedIn lists Bizmanualz headquarters in Clayton, Missouri and company size of 11–50 employees.Read 15 Oct 2026 · linkedin.com
- Compliance reporting
- Built-in reports cover released documents, required reading, workflow status and active or inactive users.Read 15 Oct 2026 · onpolicy.com
- Compliance reports
- The software can print reports tracking required reading, documents used, and stalled workflows.Read 30 Sep 2026 · onpolicy.com
- Compliance standards
- OnPolicy says its documents can be controlled to conform to ISO, SOX, HIPAA, JCAHO, IATF, AS, FDA, or GMP standards.Read 30 Sep 2026 · onpolicy.com
- Desktop downloads
- The vendor provides downloadable desktop applications for Windows and macOS.Read 15 Oct 2026 · bizmanualz.com
- Document control
- The system keeps a full audit trail of who revises, approves, and releases documents.Read 30 Sep 2026 · onpolicy.com
- Document repository
- The system stores controlled documents in a centralized online database with department and category organization.Read 15 Oct 2026 · onpolicy.com
- Documentation depth
- The vendor maintains an OnPolicy wiki with overviews, FAQs, requirements, glossary material, workflow instructions and role guidance.Read 15 Oct 2026 · onpolicy.com
- Free version
- A Bizmanualz article says users can start with a free version for one user and another editor before adding paid users.Read 15 Oct 2026 · bizmanualz.com
- Hosting model
- OnPolicy is an online SaaS solution with nothing to install or manage.Read 30 Sep 2026 · onpolicy.com
- Java dependency
- Browser-based editing uses Java to launch Windows applications, and the vendor recommends its Windows client because browsers are dropping Java support.Read 15 Oct 2026 · onpolicy.com
- Legal and licence status
- The product is presented as a proprietary subscription SaaS service; the maker does not publish an open-source licence or self-hosting package.Read 15 Oct 2026 · bizmanualz.com
- Limit: Java compatibility
- The help center warns that third-party browsers dropping Java may not work with the browser workflow.Read 15 Oct 2026 · onpolicy.com
- Limit: pricing transparency
- SoftwareSuggest says detailed pricing must be requested rather than displaying a public starting price.Read 15 Oct 2026 · softwaresuggest.com
- Limit: review evidence
- Independent directory pages show very little user-review evidence: SoftwareSuggest lists zero reviews and TrustList has no submitted reviews.Read 15 Oct 2026 · softwaresuggest.com
- Maker location and founding claim
- OnPolicy's own about page says the product has been in business since 2008 and gives an address in Belleville, Ontario, Canada.Read 15 Oct 2026 · onpolicy.com
- Microsoft Office integration
- The desktop application integrates with Microsoft Office and can launch from the Windows Start menu or the Mac Applications folder.Read 15 Oct 2026 · bizmanualz.com
- Password protection
- The security page says user passwords are MD5 encrypted.Read 15 Oct 2026 · bizmanualz.com
- Praise: acknowledgment tracking
- Smyte identifies employee acknowledgment tracking as a key benefit.Read 15 Oct 2026 · smyte.com
- Praise: audit trails
- Smyte lists comprehensive audit trails among the product's advantages.Read 15 Oct 2026 · smyte.com
- Praise: workflow
- Smyte highlights automated document workflow as a principal strength of Bizmanualz OnPolicy.Read 15 Oct 2026 · smyte.com
- Pricing model
- The vendor describes monthly and annual subscriptions, with the annual option providing 12 months for the price of 10.Read 15 Oct 2026 · bizmanualz.com
- Rating on SoftwareSuggest
- No rating is shown; the profile reports 0 reviews.Read 15 Oct 2026 · softwaresuggest.com
- Rating on TrustList
- No rating is shown; TrustList invites users to write the first review.Read 15 Oct 2026 · trustlist.uk
- Required reading
- Administrators can require employees to read documents and report who has or has not completed required reading.Read 15 Oct 2026 · onpolicy.com
- Revision history
- OnPolicy records document revisions and displays release dates and revision numbers.Read 15 Oct 2026 · onpolicy.com
- Search and links
- Documents can be searched by description and can contain hyperlinks to related documents.Read 15 Oct 2026 · onpolicy.com
- Security and backup
- The product page describes audit trails running on a secure, backed-up SSAE 16 server.Read 30 Sep 2026 · onpolicy.com
- Security architecture
- The vendor states that customer data is stored in SQL/MySQL databases with SSL-encrypted communications, role-based access and daily backups.Read 15 Oct 2026 · bizmanualz.com
- SharePoint and intranet publishing
- Released documents can be sent to SharePoint, an intranet or another local server.Read 15 Oct 2026 · onpolicy.com
- Support resource
- The OnPolicy wiki is maintained by OnPolicy developers and technical support staff, with user contributions.Read 30 Sep 2026 · onpolicy.com
- Supported client
- OnPolicy recommends its Windows client because some third-party browsers are dropping Java support.Read 30 Sep 2026 · onpolicy.com
- Supported files
- Editors can import documentation and the help material lists PDF conversion support and Word, Excel and other file types.Read 15 Oct 2026 · onpolicy.com
- Target users
- OnPolicy describes itself as a document-management solution for small-to-medium businesses.Read 30 Sep 2026 · onpolicy.com
- Workflow
- Documents go through draft, review, approve, and release stages in the OnPolicy workflow.Read 30 Sep 2026 · onpolicy.com
Plans and prices
OnPolicy $99 a month monthly up to 20 users · larger plans require contacting vendor Read 15 Oct 2026 · trustlist.uk
Policy and Procedure Management Software $990 a year $990.00 / Year full policy-management functionality · sample policies, procedures, and forms · upload your own documents · permissions by department or user Read 30 Sep 2026 · onpolicy.com
Strong points and limits
Strong points
- Retains document and revision history
- Tracks required reading and stalled workflows
- Released documents can be pushed to SharePoint
- Access can be limited by department
Limits
- No free plan
- Windows client is recommended due to browser Java changes
- The listed plan costs $990 a year
Who it suits
It suits small-to-medium businesses that need controlled document review, approvals, required-reading tracking, and access permissions. The Windows client is recommended because some third-party browsers are dropping Java support.
Verdict
OnPolicy focuses on document control, approval workflows, reading requirements, and audit history. Its listed plan is $990 a year, with a 30-day trial available.
Where Specifiction places it
- Document Control Software#5 of 268.6
Alternatives to OnPolicyAll alternatives →
QualiVault From $9.99/mo · Free plan 8.3 Visit