Best Document Control Software in 2026
Updated
In short: QT9 QMS is ranked #1 of 27 as of 4 October 2026, ahead of DocControl and GatesFlow QMS. The best-ranked option with a free plan is GatesFlow QMS. The lowest first paid tier on this page is Intelex Inspection Management at $3.67/mo.
Document control software helps teams manage documents as they move through review, approval, and revision. Compare approval workflows and revision history with audit trail and document expiry controls to understand how each entry handles changes and records. Electronic signatures and role-based access add other points to assess when documents require sign-off or defined permissions. Free-plan availability and paid-from pricing can help you compare costs alongside those controls. QT9 QMS, DocControl, and GatesFlow QMS are among the named options to consider. Match the listed capabilities to the document processes your team needs to manage.
27 document control software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
27ranked
3free plans on this page
$3.67/molowest paid tier
4 Oct 2026last checked
Input list Document Control Software 25 channels on this page · 102 of 200 spec lines stated by the makers
Ch Tool Free planPaid fromRevision historyApproval workflowsAudit trailElectronic signaturesRole-based accessDocument expiry controls Spec sheet Score
01 QT9 QMS Free planNoPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 7/8spec lines stated 7.3
02 DocControl Free planNoPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 7/8spec lines stated 7.2
03 GatesFlow QMS Free planYesPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 2/8spec lines stated 7.2
04 Intelex Inspection Management Free planNoPaid fromnot statedRevision historynot statedApproval workflowsnot statedAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 1/8spec lines stated 6.9
05 IQVIA SmartSolve Complaint Management Free plannot statedPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 1/8spec lines stated 6.9
06 OnPolicy Free planNoPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 7/8spec lines stated 6.9
07 TrackWise Digital Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.9
08 Veeva Network MDM Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.9
09 AssurX Document Management Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.8
10 Ketryx Free planYesPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessnot statedDocument expiry controlsnot stated 5/8spec lines stated 6.7
11 Ideagen Internal Audit Free plannot statedPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 1/8spec lines stated 6.6
12 QMSdesk Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.5
13 Qontiv Free planNoPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesNoRole-based accessYesDocument expiry controlsYes 7/8spec lines stated 6.5
14 1factory Free planNoPaid from20/user/moRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 3/8spec lines stated 6.4
15 aptEDMS Free planNoPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesnot statedRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.4
16 IMS-Audit Cloud Free planNoPaid fromnot statedRevision historynot statedApproval workflowsnot statedAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 1/8spec lines stated 6.4
17 Intellect QMS Free planNoPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 2/8spec lines stated 6.4
18 Qualio Free planNoPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 2/8spec lines stated 6.4
19 Qualsys EQMS Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailnot statedElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 5/8spec lines stated 6.1
20 Veeva Vault QMS Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsYes 6/8spec lines stated 6.0
21 QualiVault Free planYesPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesYesRole-based accessYesDocument expiry controlsnot stated 6/8spec lines stated 5.9
22 MasterControl Document Control Free plannot statedPaid fromnot statedRevision historynot statedApproval workflowsnot statedAudit trailYesElectronic signaturesYesRole-based accessnot statedDocument expiry controlsnot stated 2/8spec lines stated 5.7
23 Revline Free plannot statedPaid fromnot statedRevision historyYesApproval workflowsYesAudit trailYesElectronic signaturesnot statedRole-based accessYesDocument expiry controlsnot stated 4/8spec lines stated 5.7
24 ComplianceQuest Free plannot statedPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 1/8spec lines stated 5.6
25 Arena QMS Free planNoPaid fromnot statedRevision historynot statedApproval workflowsYesAudit trailnot statedElectronic signaturesnot statedRole-based accessnot statedDocument expiry controlsnot stated 2/8spec lines stated 5.5
Compare all 25 in a table
| # | Tool | Score | Free plan | From | Free plan | Paid from | Revision history | Approval workflows |
|---|---|---|---|---|---|---|---|---|
| 1 | QT9 QMS | 7.3 | No | — | No | — | Yes | Yes |
| 2 | DocControl | 7.2 | No | $49/mo | No | — | Yes | Yes |
| 3 | GatesFlow QMS | 7.2 | Free plan | $20/mo | Yes | — | — | Yes |
| 4 | Intelex Inspection Management | 6.9 | No | $3.67/mo | No | — | — | — |
| 5 | IQVIA SmartSolve Complaint Management | 6.9 | No | — | — | — | — | Yes |
| 6 | OnPolicy | 6.9 | No | $82.50/mo | No | — | Yes | Yes |
| 7 | TrackWise Digital | 6.9 | No | — | — | — | Yes | Yes |
| 8 | Veeva Network MDM | 6.9 | No | — | — | — | Yes | Yes |
| 9 | AssurX Document Management | 6.8 | No | — | — | — | Yes | Yes |
| 10 | Ketryx | 6.7 | Free plan | Free | Yes | — | Yes | Yes |
| 11 | Ideagen Internal Audit | 6.6 | No | — | — | — | — | Yes |
| 12 | QMSdesk | 6.5 | No | — | — | — | Yes | Yes |
| 13 | Qontiv | 6.5 | No | $1,000/mo | No | — | Yes | Yes |
| 14 | 1factory | 6.4 | No | $20/mo | No | 20 /user/mo | — | Yes |
| 15 | aptEDMS | 6.4 | No | £400/mo | No | — | Yes | Yes |
| 16 | IMS-Audit Cloud | 6.4 | No | €4.08/mo | No | — | — | — |
| 17 | Intellect QMS | 6.4 | No | — | No | — | — | Yes |
| 18 | Qualio | 6.4 | No | — | No | — | — | Yes |
| 19 | Qualsys EQMS | 6.1 | No | — | — | — | Yes | Yes |
| 20 | Veeva Vault QMS | 6.0 | No | — | — | — | Yes | Yes |
| 21 | QualiVault | 5.9 | Free plan | $9.99/mo | Yes | — | Yes | Yes |
| 22 | MasterControl Document Control | 5.7 | No | — | — | — | — | — |
| 23 | Revline | 5.7 | No | — | — | — | Yes | Yes |
| 24 | ComplianceQuest | 5.6 | No | — | — | — | — | Yes |
| 25 | Arena QMS | 5.5 | No | — | No | — | — | Yes |
Is your tool on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which document control software is ranked first on Specifiction?
QT9 QMS is ranked #1 of 27 with a score of 7.3. DocControl is second and GatesFlow QMS third.
How many of these have a free plan?
3 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Intelex Inspection Management has the lowest first paid tier we found: $3.67/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing.