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SPECIFICTION
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DocControl

doccontrol.com

From $49/mo Free trial WebiOSAndroid
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Spec score 9.1 #1 of 15 in Document Version Control Software

What it is

DocControl is a web-based document control and management system for small and medium-sized businesses, with Android and iOS apps. It supports document uploads, approvals, revision control, digital signatures, and automatic PDF conversion. Revision controls keep only the current SOP version viewable while retaining earlier revisions for review or audit. Document groups provide granular permissions, and user groups can inherit shared access settings. At approval, documents convert to PDF, with options for watermarks, headers, footers, encryption, and password protection. DocControl describes workflows for biotechnology and life sciences, including quality records such as CAPAs and SOPs. The maker says its time-stamped audit trail exceeds 21 CFR Part 11 requirements. Its server infrastructure is on Amazon servers, and databases are backed up daily to multiple off-site locations. Plans are billed monthly with no long-term contract and can be canceled at any time. Basic costs $49/Month for 2 users, 1 GB of storage, and unlimited documents; higher listed plans cost $99/Month, $299/Month, $499/Month, and $750/Month. The Giga plan includes 200 users and 50 GB of storage; buyers needing more are directed to contact the company. A 30-day free trial does not require a credit card.

Spec sheet

Purpose
DocControl is a web based document control and management system for small and medium sized businesses.Read 29 Sep 2026 · doccontrol.com
Product
DocControl is a web-based SaaS document-management and document-control system for organizing, approving and publishing controlled files.Read 15 Oct 2026 · doccontrol.com
Platforms
DocControl is HTML5 based, requires no software installation, and the maker specifically lists Android and iPad access.Read 29 Sep 2026 · doccontrol.com
Trial
The maker offers a 30 day free trial without requiring a credit card.Read 29 Sep 2026 · doccontrol.com
Support
Support materials include a user guide, quick-start guide, videos, FAQs and pricing FAQs.Read 15 Oct 2026 · doccontrol.com
Headquarters
Christchurch, New ZealandRead 28 Sep 2026 · doccontrol.com
Access controls
Document groups support granular access permissions, and user groups can inherit shared permissions.Read 29 Sep 2026 · doccontrol.com
API and SDKs
The official pages reviewed provide no public API reference, SDK download or developer portal.Read 15 Oct 2026 · doccontrol.com
Approval workflow
Assigned approvers must approve uploaded or revised documents before they become available to permitted users.Read 15 Oct 2026 · doccontrol.com
Audit trail
The user guide describes a full audit trail intended to comply with FDA 21 CFR Part 11.Read 15 Oct 2026 · doccontrol.com
Backups
The maker says databases are backed up daily and transferred securely to multiple off-site disaster-recovery locations.Read 15 Oct 2026 · doccontrol.com
Browser deployment
The interface is HTML5-based and requires no software installation.Read 15 Oct 2026 · doccontrol.com
Compliance claim
The maker describes DocControl as HIPAA and 21 CFR Part 11 compliant.Read 15 Oct 2026 · doccontrol.com
Customer footprint
The maker reports more than 50 corporate clients, over 5,000 documents added and more than 30,000 generated PDFs.Read 15 Oct 2026 · doccontrol.com
Document groups
Documents are organized in hierarchical groups and subgroups whose permissions can be inherited by contained files.Read 15 Oct 2026 · doccontrol.com
Document workflows
The product supports document upload, approval, revision control, digital signatures, and automatic PDF conversion.Read 29 Sep 2026 · doccontrol.com
Electronic signatures
Electronic documents can receive automated sign-offs containing signer name, date, time and signature meaning.Read 15 Oct 2026 · doccontrol.com
Hosting
The maker says its server farm runs on Amazon infrastructure with redundant facilities and 24/7 engineering staffing.Read 15 Oct 2026 · doccontrol.com
Hosting and backup
The maker says its server infrastructure is on Amazon servers and that databases are backed up daily to multiple off site locations.Read 29 Sep 2026 · doccontrol.com
Licence
The official pages reviewed do not state an open-source or proprietary software licence.Read 15 Oct 2026 · doccontrol.com
Limit: customization
Zoftware says some customizations can be difficult and may require technical expertise.Read 15 Oct 2026 · zoftwarehub.com
Limit: learning curve
Zoftware says advanced features can require a substantial learning period even though basic use is easier.Read 15 Oct 2026 · zoftwarehub.com
Limit: mobile
Zoftware reports that the mobile application lacks some functions available in the desktop version.Read 15 Oct 2026 · zoftwarehub.com
Limit: performance
Zoftware reports occasional slow loading or lag, particularly with large files or peak usage.Read 15 Oct 2026 · zoftwarehub.com
Limit: pricing
Zoftware reports complaints that pricing can be confusing or high versus competitors, especially for add-ons and scaling.Read 15 Oct 2026 · zoftwarehub.com
Limit: updates
Zoftware reports that some users experienced temporary disruption or adaptation work after updates.Read 15 Oct 2026 · zoftwarehub.com
Maker legal name
The contact page identifies the maker as QMS ECommerce Solutions Ltd.Read 15 Oct 2026 · doccontrol.com
Maker location
The contact page lists 23 St. Martins Road, Christchurch, New Zealand.Read 15 Oct 2026 · doccontrol.com
Mobile access
The maker states that DocControl is enabled for Android and iPad access.Read 15 Oct 2026 · doccontrol.com
PDF conversion
Uploaded files are converted to PDF and can receive custom headers, footers and watermarks.Read 15 Oct 2026 · doccontrol.com
PDF handling
Documents are converted to PDF at approval, and PDFs can include watermarks, headers, footers, encryption, and password protection.Read 29 Sep 2026 · doccontrol.com
Plan ceiling
The listed Giga plan includes 200 users and 50 GB of storage; the pricing page directs buyers needing more to contact the company.Read 29 Sep 2026 · doccontrol.com
Praise: compliance
Zoftware reports that reviewers commend compliance capabilities for regulated environments, including ISO, GDPR and HIPAA-related needs.Read 15 Oct 2026 · zoftwarehub.com
Praise: customizability
Zoftware reports that reviewers value tailoring DocControl to business processes and workflows.Read 15 Oct 2026 · zoftwarehub.com
Praise: integrations
Zoftware says users appreciate integrating DocControl with existing CRM and ERP systems.Read 15 Oct 2026 · zoftwarehub.com
Praise: interface
Zoftware’s review synthesis says users commonly praise the interface as intuitive and easy for technical and non-technical staff.Read 15 Oct 2026 · zoftwarehub.com
Praise: support
Zoftware says positive feedback frequently mentions responsive and helpful customer support during implementation and ongoing use.Read 15 Oct 2026 · zoftwarehub.com
Rating on Zoftware
4.3 out of 5 from 17 reviewsRead 15 Oct 2026 · zoftwarehub.com
Regulated use
The product page describes document control workflows for biotechnology and life sciences companies and quality management records such as CAPAs and SOPs.Read 29 Sep 2026 · doccontrol.com
Revision control
DocControl records revision history, retains earlier versions and makes the current approved version available to viewers.Read 15 Oct 2026 · doccontrol.com
Search
Authorized users can search documents through a browser-like search interface.Read 15 Oct 2026 · doccontrol.com
Secure access
The product provides controlled access to documents through user and group permissions.Read 15 Oct 2026 · doccontrol.com
Self-hosting
The maker describes DocControl as cloud-based on its own Amazon-hosted infrastructure rather than documenting a self-hosted edition.Read 15 Oct 2026 · doccontrol.com
Subscription terms
The pricing FAQ says subscriptions are billed monthly, have no long term contract, and can be canceled at any time.Read 29 Sep 2026 · doccontrol.com
Upload limit
The quick-start instructions allow up to 10 files to be selected in one upload operation.Read 15 Oct 2026 · doccontrol.com

Plans and prices

Basic $49 a month $49/Month 2 Users · 1 GB of storage · Unlimited Documents Read 15 Oct 2026 · doccontrol.com
Intermediate $99 a month $99/Month 5 Users · 5 GB of storage · Unlimited Documents Read 15 Oct 2026 · doccontrol.com
Advanced $299 a month $299/Month 15 Users · 15 GB of storage · Unlimited Documents Read 15 Oct 2026 · doccontrol.com
Expert $499 a month $499/Month 60 Users · 50 GB of storage · Unlimited Documents Read 15 Oct 2026 · doccontrol.com
Giga $750 a month $750/Month 200 Users · 50 GB of storage · Unlimited Documents Read 15 Oct 2026 · doccontrol.com

Every DocControl plan and price →

Strong points and limits

Strong points

  • Keeps prior revisions for review or audit.
  • Supports digital signatures and approval workflows.
  • PDFs can include encryption and password protection.
  • 30-day trial requires no credit card.

Limits

  • No free plan is listed.
  • Basic allows two users and 1 GB storage.
  • Giga is capped at 200 users and 50 GB storage.

Who it suits

It suits small and medium-sized businesses that need controlled document approvals, revision history, and access permissions. The described regulated workflows may also fit biotechnology and life sciences teams managing records such as CAPAs and SOPs.

DocControl in depth

Read the full write-up

DocControl is a controlled-document system for small and midsize organizations that need formal approval, revision and access processes. It is particularly suitable for quality, regulatory and procedure-heavy teams. The main qualification is capacity: the lowest tier supports only two users and 1 GB, so growing teams must budget for a higher monthly plan.

Overview

DocControl centers on document upload, approval workflows, revision history, electronic signatures and automatic PDF conversion. Its strongest use case is maintaining authoritative procedures and quality records, including SOPs and CAPAs in biotechnology and life sciences environments. Rather than trying to be a broad business suite, it concentrates on controlling which document is current and preserving prior versions for review or audit.

Revision control keeps the current SOP viewable while retaining earlier revisions, reducing the chance that employees follow superseded instructions. Document groups provide granular permissions, while user groups can inherit shared permissions. Role-based access and document-expiry controls add practical safeguards for who can see a document and how long it remains current.

Key features

Approval workflows provide a formal route from draft to approved document, and electronic signatures support sign-off. At approval, files are converted to PDF; generated PDFs can carry watermarks, headers, footers, encryption and password protection. This is useful when a controlled copy must be distributed consistently and protected from casual alteration.

DocControl says its secure, time-stamped audit trail exceeds 21 CFR Part 11 requirements. That positioning will interest regulated organizations, especially those documenting quality activities. The retained revision history also gives auditors a record of earlier versions without making those versions the working copy.

The maker says the system runs on Amazon server infrastructure and databases are backed up daily to multiple off-site locations. Supporting material includes a user guide, quick-start guide, videos, FAQs and customer support for product questions, giving administrators several ways to get started.

Pricing

All plans are billed monthly, have no long-term contract and can be canceled at any time. A 30-day trial is available without a credit card, but there is no permanent free plan.

PlanPriceIncluded capacityBest fitBasic$49 a month2 users, 1 GB, unlimited documentsA very small team with a limited controlled libraryIntermediate$99 a month5 users, 5 GB, unlimited documentsA small group needing more working spaceAdvanced$299 a month15 users, 15 GB, unlimited documentsA department with multiple reviewers and signatoriesExpert$499 a month60 users, 50 GB, unlimited documentsA larger organization with broad internal accessGiga$750 a month200 users, 50 GB, unlimited documentsAn organization needing many seats without additional published storageUnlimited document counts do not mean unlimited capacity: storage rises from 1 GB to 50 GB, while user limits rise from two to 200. The Giga ceiling is 200 users and 50 GB; buyers needing more are directed to contact the company for pricing. Basic is inexpensive only for a genuinely two-person operation, and the jump to Advanced is substantial when a team needs 15 users.

Platforms

DocControl is available on web, Android and iOS, allowing browser-based administration and mobile access across the major smartphone platforms.

Who it's for

DocControl fits small and medium-sized businesses that need controlled procedures, approval evidence, signed records and revision discipline. It is especially relevant to biotechnology and life sciences teams maintaining SOPs, CAPAs and other quality-management records. The monthly, cancel-anytime terms suit organizations that want to avoid a long contract.

It is less compelling for teams that need a generous free tier, very large storage, or more than 200 users without a custom sales conversation. A two-person team can start cheaply, but collaboration-heavy groups will reach a higher tier quickly.

Pros and cons

Pros: Current-versus-previous revision handling helps prevent use of obsolete SOPs.

Pros: Approval workflows, electronic signatures and a time-stamped audit trail support formal accountability.

Pros: Granular document-group permissions, inherited user-group permissions and expiry controls provide layered access management.

Pros: PDF conversion with watermarks, headers, footers, encryption and password protection creates configurable approved copies.

Cons: There is no free plan, and the $49 a month entry tier is limited to two users and 1 GB.

Cons: Storage tops out at 50 GB on the published Giga plan, even though user capacity reaches 200.

Alternatives

GatesFlow QMS is a better starting point for individuals or small teams that want a free tier with generous usage limits; paid plans start at $20 a month for more storage and programs.

QT9 QMS suits buyers seeking annual licensing, concurrent licenses and cloud or self-hosted deployment, with custom pricing based on users and deployment requirements.

Qualsys EQMS is an alternative paid EQMS available on Android, iOS and the web.

Intelex Inspection Management is worth considering when inspection and incident workflows are the priority; its Safety Essentials plan is $44 a year with a 25-user minimum and includes incident management with near-miss reporting.

OnPolicy is the alternative for dedicated policy and procedure management, priced at $990 a year with full policy-management functionality and related templates.

QualiVault offers a perpetual free tier for two seats and 50 KB of storage, making it a low-cost option for an extremely small library; paid plans start at $9.99 a month.

TrackWise Digital provides paid QMS options aimed at startups, small and medium businesses, and larger suite deployments, with pricing not published.

IQVIA SmartSolve Complaint Management is a paid complaint-management alternative with pricing handled through sales.

Verdict

Choose DocControl if your organization needs disciplined SOP and quality-record control, signed approvals, revision history and configurable protected PDFs across web and mobile. Its regulated-workflow focus and cancel-anytime monthly billing are persuasive. Look elsewhere if a free entry plan, substantially more storage, or transparent pricing beyond 200 users is essential.

Verdict

DocControl combines revision handling, approvals, signatures, and document access controls. Its monthly plans specify user and storage limits, while the trial offers a way to evaluate the system without a credit card.

Where Specifiction places it

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