EventRota vs SignUpGenius

EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts in a rota grid, using auto-fill, shuffle, drag-and-drop changes, and rotation sequences. Volunteers can set availability by shift, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps; volunteers can view their rota, respond to invitations, and check maps and updates through a mobile browser or app. The service runs on Android, iOS, and the web. The free plan costs nothing and includes up to 10 people and 200 emails. Paid plans are billed per event: Small is $30, paid once, Medium is $50, paid once, and Large is $100, paid once. Email support is included on every plan, with replies within one working day. EventRota is designed for one-off event workflows, not recurring schedules or timesheets. If an event reaches its included email limit, sending pauses until an email top-up is added.

SignUpGenius helps schools, nonprofits, businesses, communities, and other organizers coordinate sign-ups and collect money. Organizers can create forms, fundraisers, event tickets, dues, and volunteer shifts, then share a link; participants can sign up without creating accounts. A setup wizard, themes, recurring events, custom questions, and tabbed sign-ups support different needs, while organizers can duplicate or transfer earlier sign-ups. Automatic email or text reminders, scheduled invitations, confirmations, follow-ups, and targeted group messages handle communication. Reporting includes volunteer hours, email delivery and click-through rates, and payment exports; data can also be exported to Excel. Sign-up data connects to web apps through Zapier, and participants can sync calendars. The free plan includes unlimited sign-ups. Payment pages accept cards and digital wallets with a 3.95% plus $0.95 convenience fee, or eChecks at 1.95% with a $1 minimum; payments are limited to U.S.-based users with U.S. bank accounts. The main service runs in a phone browser, and a payment companion app is available for iOS and Android.