EventRota vs TeamKinetic

EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts in a rota grid, using auto-fill, shuffle, drag-and-drop changes, and rotation sequences. Volunteers can set availability by shift, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps; volunteers can view their rota, respond to invitations, and check maps and updates through a mobile browser or app. The service runs on Android, iOS, and the web. The free plan costs nothing and includes up to 10 people and 200 emails. Paid plans are billed per event: Small is $30, paid once, Medium is $50, paid once, and Large is $100, paid once. Email support is included on every plan, with replies within one working day. EventRota is designed for one-off event workflows, not recurring schedules or timesheets. If an event reaches its included email limit, sending pauses until an email top-up is added.

TeamKinetic is a platform for organisations managing volunteering, with tools for volunteer registration, opportunity applications, role management, hours logging and reporting. Its free Community package includes unlimited volunteers, one admin account, three live opportunities and basic reporting. Essentials costs £29/mo and adds flexible opportunities, communication, hours logging, an impact dashboard and instant chat. Growth costs £79/mo and adds admin permissions, phone support and custom reports. Enterprise pricing is POA and includes API integrations, multi-organisation setups, a branded mobile app, training and implementation support. The free iOS and Android app supports expenses, opportunity applications, document handling and profile management. The company says all packages include unlimited volunteer accounts and do not charge by volunteer count. A documented API can extract data to tools such as MS BI and Tableau, and listed integrations include Tempo Time Credits, First Advantage and Scotland’s MILO system. Management consoles and public interfaces use TLS; the policy also describes encrypted backups. A 30-day money-back guarantee is offered if customers are not fully satisfied.