Expensify vs Ottimate

Expensify is expense and spend management software for expense reports, corporate cards, travel booking, reimbursements, bill pay, invoicing and chat. SmartScan extracts receipt details, codes expenses, matches card transactions when available and flags prohibited purchases at the line-item level. Expensify Travel supports policy-controlled booking for flights, hotels, cars and rail. Customers can import card feeds from more than 10,000 banks without adopting the Expensify Card. Listed integrations span accounting, ERP, HR, payroll, travel, banking and consumer apps, including QuickBooks, NetSuite, Xero, Sage Intacct, Workday and Gusto; a self-service API is free. The free Submit plan includes receipt scanning, mileage tracking, expense reports and personal card import. Collect is listed at $5 a month per unique member for customers whose first workspace was created on or after April 1, 2025. Expensify states it is PCI-DSS Level 1, SOC 1 Type II and SOC 2 Type II compliant. It is not an accounting ledger, tax filing service, bank or credit issuer.

Ottimate automates accounts payable across invoice capture, coding, approvals and vendor payments. It uses machine learning to capture invoice headers and line items, learn GL coding from invoices, route approvals, and match invoices to purchase orders and receipts. Its features page reports 99.5% header-level capture accuracy, 95% line-item accuracy, and automatic coding for 93.3% of line items. Teams can pay vendors centrally by virtual card, ACH or check, while spending analysis surfaces trends, outliers, invoice risk and cash-flow insights. The maker lists QuickBooks, NetSuite, Acumatica and Sage Intacct integrations, and says it connects with hundreds of accounting systems. Web, iOS and Android access is available; the mobile app supports invoice and document capture, coding, payment approvals and scheduling, expense management, notifications, reporting and spend tracking. Ottimate states that its AP automation is SOC 2 Type 1 and Type 2 compliant and uses industry-standard encryption and security. Pricing for the product is on request, and the maker says implementation takes 6–12 weeks. Listed payment issue costs range from complimentary ACH to $20.99.