Express Invoice vs WorkflowMAX

Express Invoice creates and tracks invoices, quotes, and orders for businesses. It can schedule recurring invoices, automate statements, and send payment reminders. Users can email, print, or fax invoices and quotes, and save or send invoices as PDFs using included templates. Reports cover payments, overdue accounts, salesperson performance, inventory, aging, and sales tax. The software supports multiple tax rates and invoicing for multiple businesses, and it can generate invoices and quotes when the internet is unavailable. It integrates with NCH’s Inventoria to maintain inventory data across a business. Its free version costs nothing, does not expire, and is intended for home users or businesses with one user; it includes most professional-version features. Express Invoice is listed for Android, iOS, macOS, web, and Windows. The mobile apps do not include web access, and remote access through a mobile browser requires the desktop version. NCH recommends regular data backups and offers technical support, video guides, a help manual, and a forum.

WorkflowMAX is a job profitability operating system for professional services firms. It covers quoting, job management, scheduling, time tracking, work-in-progress management, and invoicing. A job record can contain tasks, costs, time, and documents, while timesheets record time against jobs and tasks through eight entry methods. The service supports recurring invoices, online payments, and multi-currency invoicing. Integrations include Xero, QuickBooks, HubSpot, Zapier, Airwallex, and Google Calendar, with MCP connections described for Claude, ChatGPT, Gemini, and Microsoft Copilot. Dedicated iOS and Android apps support job management, time entry, and task viewing; web and API access are also listed. Essentials costs $8.33 a month, billed monthly, for 3–25 users. Pro costs $15 a month from five users, and Advanced costs $25 a month from ten users. Annual rates are listed as 7.50, 13.50, and $22.50 per user per month respectively. All plans include a 14-day trial with full selected-plan access and no credit card. Anyone who signs in needs a licence.