Fill-Rite FMS vs Fuelcard.ai
Fill-Rite FMS
fuelmanagement.fillrite.comFuelcard.ai
fuelcard.aiSide by side
| Figure | Fill-Rite FMS | Fuelcard.ai |
|---|---|---|
| Price from | — | $29/mo |
| Free plan | — | — |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 1 | 3 |
| Spec score · Fuel Management Software | 8.3 (#3) | 7.7 (#10) |
| Integrations | The maker documents a Fleetio integration that creates fuel entries from FMS transactions and updates them hourly. | The FAQ lists Geotab, Samsara, and Verizon Connect for fleet management, and QuickBooks, Xero, and NetSuite for accounting. |
| Product | Fill-Rite FMS combines hardware, a mobile app, and a web portal for fuel management. | Fuelcard.ai describes itself as an AI-powered fleet fuel card and credit card processing platform for paying for fuel, tracking expenses, preventing fraud, and optimizing costs. |
| Security controls | The help center says administrators can control tank access with access groups or individual access, transaction limits, and access schedules. | The platform page describes built-in controls, driver PINs, and purchase limits to reduce fraud and unauthorized spending. |
| Support | The maker lists FuelCloud Customer Support at (833) 483-5859 and provides a help center, training, and troubleshooting resources. | The FAQ says a 24/7 AI assistant or live support team is available. |
Plans
In their own words
Fill-Rite FMS
Fill-Rite FMS combines fuel-management hardware with a mobile app and web portal. Drivers use individual PIN codes on smartphones or tablets to access fuel, while the portal records transactions in real time and lets users monitor inventory and manage driver and vehicle restrictions. Controls include tank-capacity and fill-quantity limits, access groups or individual access, transaction limits and schedules. Users can create unlimited custom reports and have them emailed automatically; the portal can also request fuel delivery when tank levels are low. The NXFM200 module supports two hoses, with up to ten NXFM150 expansion modules, each monitoring five additional hoses. The system is designed for fixed or mobile use and is compatible with most pump and meter brands and types. Fill-Rite lists Android, iOS, web and API access, including a Fleetio integration that updates fuel entries hourly. Pricing depends on equipment configuration; the maker offers a monthly-cost estimate and directs larger systems to request a customized quote.
Fuelcard.ai
Fuelcard.ai is an AI-powered fleet fuel card and credit card processing platform for paying for fuel, tracking expenses, preventing fraud and managing costs. Its AI can recommend cheaper fuel stops, predict fuel costs, flag unusual transactions, automate IFTA reporting and track CO₂ emissions. Fleet managers can set rules such as fuel-only purchases and daily spending limits; the system can flag split fueling, siphoning and off-route charges. Businesses can manage traditional fuel and electric vehicle charging from one dashboard. Drivers have a mobile app with fueling guidance and a digital wallet. The FAQ says cards use Visa or Mastercard networks and are accepted wherever fuel is sold. Listed fleet integrations include Geotab, Samsara and Verizon Connect; accounting integrations include QuickBooks, Xero and NetSuite. Managers can request early access and, after approval, receive virtual and physical cards. The platform runs on Android, iOS and the web. Starter costs $29 a month per fleet, Pro costs $79 a month per fleet, and Enterprise costs $199 a month with advanced integrations. There is no free plan.