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Fill-Rite FMS

fuelmanagement.fillrite.com

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Spec score 8.3 #3 of 29 in Fuel Management Software

What it is

Fill-Rite FMS combines fuel-management hardware with a mobile app and web portal. Drivers use individual PIN codes on smartphones or tablets to access fuel, while the portal records transactions in real time and lets users monitor inventory and manage driver and vehicle restrictions. Controls include tank-capacity and fill-quantity limits, access groups or individual access, transaction limits and schedules. Users can create unlimited custom reports and have them emailed automatically; the portal can also request fuel delivery when tank levels are low. The NXFM200 module supports two hoses, with up to ten NXFM150 expansion modules, each monitoring five additional hoses. The system is designed for fixed or mobile use and is compatible with most pump and meter brands and types. Fill-Rite lists Android, iOS, web and API access, including a Fleetio integration that updates fuel entries hourly. Pricing depends on equipment configuration; the maker offers a monthly-cost estimate and directs larger systems to request a customized quote.

Spec sheet

Product
Fill-Rite FMS combines hardware, a mobile app, and a web portal for fuel management.Read 7 Oct 2026 · fuelmanagement.fillrite.com
API
The maker describes the portal as having an open API structure for integration with enterprise, fleet management, or accounting software.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Integrations
The maker documents a Fleetio integration that creates fuel entries from FMS transactions and updates them hourly.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Security
The maker says fuel access is protected by driver-specific PIN codes and tracking tools intended to identify and stop fraud and theft.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Support
The maker lists FuelCloud Customer Support at (833) 483-5859 and provides a help center, training, and troubleshooting resources.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Headquarters
Fort Wayne, Indiana, United StatesRead 28 Sep 2026 · fuelmanagement.fillrite.com
Company
Fill-Rite identifies itself as a Gorman-Rupp Company that manufactures fuel and chemical transfer pumps, meters, and accessories.Read 7 Oct 2026 · fuelmanagement.fillrite.com
API and software integrations
Fill-Rite describes the portal as having an open API structure for integration with enterprise, fleet management, or accounting software.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Capacity
Each NXFM200 control module supports a two-hose setup, and up to ten NXFM150 expansion modules can be added to it.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Fleetio integration
The Fleetio integration creates fuel entries from FMS transactions and updates them hourly.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Fuel authorization
Drivers use individual PIN codes on smartphones or tablets to access fuel.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Fuel delivery
The portal can send delivery requests to a fuel wholesaler when tank levels are low.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Fuel restrictions
The portal supports driver and vehicle restrictions, including limits on tank capacity and fill quantities.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Hardware compatibility
The control module is designed for fixed and mobile applications and is compatible with most pump and meter brands and types.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Hardware scale
A NXFM200 control module supports two hoses, and up to ten NXFM150 expansion modules can be added to monitor five additional hoses each.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Live monitoring
The web portal lets users monitor transactions and inventory and manage restrictions in real time.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Mobile platforms
The maker provides app download instructions for Android through Google Play and iOS through the Apple App Store.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Pricing
The maker offers a form to estimate monthly cost based on equipment configuration and directs larger systems to request a customized quote.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Real-time records
Transaction data is uploaded to the web portal in real time, where users can monitor transactions and inventory.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Reporting
Users can create unlimited custom reports and have them delivered automatically by email.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Restrictions
The portal supports driver and vehicle restrictions, including limits on tank capacity and how much a driver can fill.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Security controls
The help center says administrators can control tank access with access groups or individual access, transaction limits, and access schedules.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Software updates
Software updates are pushed from mobile devices and tablets to the hardware at no additional charge.Read 7 Oct 2026 · fuelmanagement.fillrite.com
Tax refunds
The portal includes an automatic tax refund feature for fuel usage; the maker reports average annual payback of $20,000 based on 2019 customer savings and says results vary.Read 7 Oct 2026 · fuelmanagement.fillrite.com

Plans and prices

Fill-Rite FMS software subscription Priced on request The maker invites customers to estimate the monthly cost; no software subscription price is shown. Hardware purchase required · no stated driver or user cap Read 7 Oct 2026 · fuelmanagement.fillrite.com

Every Fill-Rite FMS plan and price →

Strong points and limits

Strong points

  • PIN codes control driver access to fuel.
  • Real-time transaction and inventory monitoring.
  • Unlimited custom reports with automatic email delivery.
  • Supports driver and vehicle fuel restrictions.
  • Software updates reach hardware at no additional charge.

Limits

  • Hardware purchase is required.
  • Software subscription price is not shown.
  • No fuel card support is listed.

Who it suits

Fill-Rite FMS suits organizations managing fuel access, inventory and transactions across drivers, vehicles or fixed and mobile equipment. It may fit fleets that need restrictions, reporting and fuel-system integrations.

Verdict

Fill-Rite FMS brings fuel authorization, monitoring and reporting together with compatible hardware. Buyers should estimate costs for their equipment configuration and confirm the system fits their hardware and integration needs.

Where Specifiction places it

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