Fleet Maintenance Pro vs Simply Fleet

Fleet Maintenance Pro helps organizations manage maintenance, repairs, fuel records, and fleet equipment. All editions can track an unlimited number of vehicles and equipment. Preventive maintenance can be scheduled by date, mileage, kilometers, hours, or fuel consumption, with automated notices when service is due. Repair requests can generate work orders with parts and labor details. The software records fuel transactions and can import exported information from an existing fuel card system. Shop Edition adds parts inventory management, stock tracking, purchasing, and reorder notifications. Reports can be printed, emailed, or exported, and an optional editor can adjust included reports. The cloud version is accessible from desktops, tablets, and smartphones, with dedicated iPhone and Android apps. The cloud plan page lists integration options such as GPS and API; the Enterprise web version can import meter readings and asset locations daily from a GPS provider. Cloud data is described as encrypted and automatically backed up. Plans include cloud subscriptions and Windows desktop purchases; the cloud plan listing starts at $24/user/mo, while another page shows “Starting at $30/mo.” A 30-day free trial is offered, but there is no free plan.

Simply Fleet brings vehicle, driver, fuel, expense, compliance, maintenance, inspection and work-order management into one system. It runs on the web and has Android and iOS apps. A failed mobile inspection can automatically create a work order, keeping the inspection and service history together. AI tools can scan receipts and invoices, turn voice updates into structured information, recommend maintenance schedules and answer questions about fleet data. The integrations page lists telematics providers including Motive, Verizon Connect, Samsara and Geotab, as well as WEX fuel cards; those connections cost $0.50 per vehicle per month as optional add-ons. The free plan covers five vehicles and three users, with six months of data storage and ten one-time AI credits. Essential and Advanced require at least five vehicles and are listed at $3.00 and $5.00 per vehicle per month, respectively. The company describes its intended customers as fleets with roughly 50 to 500+ assets, often across locations and with workshops or compliance obligations. Its privacy policy says the app may collect precise device location during logged fill-ups or trips.