Fleet Maintenance Pro
mtcpro.com
What it is
Fleet Maintenance Pro helps organizations manage maintenance, repairs, fuel records, and fleet equipment. All editions can track an unlimited number of vehicles and equipment. Preventive maintenance can be scheduled by date, mileage, kilometers, hours, or fuel consumption, with automated notices when service is due. Repair requests can generate work orders with parts and labor details. The software records fuel transactions and can import exported information from an existing fuel card system. Shop Edition adds parts inventory management, stock tracking, purchasing, and reorder notifications. Reports can be printed, emailed, or exported, and an optional editor can adjust included reports. The cloud version is accessible from desktops, tablets, and smartphones, with dedicated iPhone and Android apps. The cloud plan page lists integration options such as GPS and API; the Enterprise web version can import meter readings and asset locations daily from a GPS provider. Cloud data is described as encrypted and automatically backed up. Plans include cloud subscriptions and Windows desktop purchases; the cloud plan listing starts at $24/user/mo, while another page shows “Starting at $30/mo.” A 30-day free trial is offered, but there is no free plan.
Spec sheet
- What it does
- Fleet Maintenance Pro manages vehicle and equipment inventories, preventive maintenance, repairs, work orders, inspections, fuel, tires and related records.Read 15 Oct 2026 · mtcpro.com
- Purpose
- Fleet Maintenance Pro helps manage fleet maintenance to maximize uptime and efficiency and extend fleet useful life.Read 8 Oct 2026 · mtcpro.com
- Trial
- The maker offers a 30-day free trial for Fleet Maintenance Pro.Read 8 Oct 2026 · mtcpro.com
- API
- Enterprise customers receive a JSON REST API with JWT authentication and endpoints for inventory, equipment, work orders, purchase orders, vendors and GPS meter updates.Read 15 Oct 2026 · mpweb.mtcpro.com
- Integrations
- The cloud plan page lists integration options with other applications such as GPS and API; the web product page says its Enterprise version can import meter readings and asset location daily from a GPS provider.Read 8 Oct 2026 · mtcpro.com
- Mobile apps
- The Maintenance Pro Web mobile apps support maintenance, repairs, work orders, inventory and barcode scanning through the device camera.Read 15 Oct 2026 · apps.apple.com
- Security
- The cloud pricing page says customer data is encrypted using technology comparable to that used by major banks.Read 15 Oct 2026 · mtcpro.com
- Headquarters
- LinkedIn lists headquarters in Wake Forest, North Carolina.Read 15 Oct 2026 · linkedin.com
- Founded
- 1994Read 28 Sep 2026 · mtcpro.com
- API token scope
- API results follow the permissions of the account used to obtain the token, and tokens expire after 24 hours.Read 15 Oct 2026 · mpweb.mtcpro.com
- Backups
- Cloud subscriptions include automatic 24/7 data backup.Read 15 Oct 2026 · mtcpro.com
- Cloud access
- The cloud version is accessible from desktops, tablets, and smartphones, and offers dedicated iPhone and Android apps.Read 8 Oct 2026 · mtcpro.com
- Company founded
- LinkedIn lists Innovative Maintenance Systems as founded in 1994.Read 15 Oct 2026 · linkedin.com
- Company size
- LinkedIn lists the company size as 2–10 employees.Read 15 Oct 2026 · linkedin.com
- Customers
- The maker says it serves more than 15,000 customers globally.Read 15 Oct 2026 · mtcpro.com
- Documentation
- The knowledge base is organized by product version and includes setup, equipment, maintenance, work orders, inventory, reports, security and error articles.Read 15 Oct 2026 · support.mtcpro.com
- Fleet records
- All editions track an unlimited number of fleet vehicles and equipment.Read 8 Oct 2026 · mtcpro.com
- Fuel and meter data
- The software records fuel transactions and can import exported data from an existing fuel card system.Read 8 Oct 2026 · mtcpro.com
- Fuel imports
- A fuel-import utility can bring transactions from an existing fuel-card system into the fleet records.Read 15 Oct 2026 · mtcpro.com
- GPS integration
- Enterprise cloud accounts can connect GPS/telematics providers for daily meter readings, locations and diagnostic codes.Read 15 Oct 2026 · mpweb.mtcpro.com
- Installation
- Network installations provide client/server, client-only and server-only options and require firewall ports 12010 and 12011.Read 15 Oct 2026 · support.mtcpro.com
- Inventory
- The Shop Edition includes stock tracking, reorder notifications, purchasing, and parts inventory management.Read 8 Oct 2026 · mtcpro.com
- Legal/developer name
- The Apple listing identifies the developer as Innovative Maintenance Systems, LLC.Read 15 Oct 2026 · apps.apple.com
- Limit: integrations
- A reviewer reported no QuickBooks compatibility and requested stronger GPS capability.Read 15 Oct 2026 · softwareadvice.com
- Limit: inventory
- Reviewers described limitations around special-ordering parts for specific units and some inventory workflows.Read 15 Oct 2026 · softwareadvice.com
- Limit: mobile reliability
- Google Play reviews include complaints about crashes, errors and reports not always sending.Read 15 Oct 2026 · play.google.com
- Limit: reporting
- Reviewers said report customization and the report builder can be difficult or require an add-on.Read 15 Oct 2026 · softwareadvice.com
- Limit: workflow clicks
- A 2025 reviewer said entering work orders requires irritatingly many clicks.Read 15 Oct 2026 · softwareadvice.com
- Praise: maintenance visibility
- Reviewers value centralized vehicle information, maintenance schedules, work orders, reports and cost tracking.Read 15 Oct 2026 · softwareadvice.com
- Praise: support
- Software Advice reviewers repeatedly describe support as fast, responsive and highly helpful.Read 15 Oct 2026 · softwareadvice.com
- Praise: usability
- Reviewers commonly praise the intuitive interface, easy navigation and flexible data entry.Read 15 Oct 2026 · softwareadvice.com
- Preventive maintenance
- Schedules can trigger by date, mileage, kilometers, operating hours or fuel consumption.Read 15 Oct 2026 · mtcpro.com
- Rating on Apple App Store
- 4.3 out of 5 from 6 ratingsRead 15 Oct 2026 · apps.apple.com
- Rating on G2
- G2 says there are not enough Fleet Maintenance Pro reviews to provide buying insight.Read 15 Oct 2026 · g2.com
- Rating on GetApp
- 4.5 out of 5 from 27 reviewsRead 15 Oct 2026 · getapp.com
- Rating on Google Play
- 3.9 out of 5 from 53 reviewsRead 15 Oct 2026 · play.google.com
- Rating on Software Advice
- 4.5 out of 5 from 27 reviewsRead 15 Oct 2026 · softwareadvice.com
- Repairs and work orders
- The software tracks repair requests and generates work orders from preventive maintenance due or repair requests, with parts and labor details.Read 8 Oct 2026 · mtcpro.com
- Reporting
- The product provides more than 100 built-in reports covering equipment and maintenance data.Read 15 Oct 2026 · support.mtcpro.com
- Reports
- Reports can be printed, emailed, or exported, and an optional report editor can adjust included reports.Read 8 Oct 2026 · mtcpro.com
- Security and backup
- The cloud plan page says data is encrypted using technology used by top banks and backed up automatically in the cloud 24/7.Read 8 Oct 2026 · mtcpro.com
- SSO
- Enterprise cloud accounts support SAML 2.0 single sign-on.Read 15 Oct 2026 · mpweb.mtcpro.com
- Support and guarantee
- The maker says all products are backed by a 30-day money-back guarantee and provides support contacts, a knowledge base, and product manuals.Read 8 Oct 2026 · mtcpro.com
- System requirements
- The published legacy desktop requirements specify a 1 GHz Pentium 4 or better, 1 GB RAM, 200 MB disk space, 1024x768 display and Windows 2000 through Windows 7.Read 15 Oct 2026 · mtcpro.com
- Unlimited assets
- The desktop product allows an unlimited number of fleet vehicles and equipment records.Read 15 Oct 2026 · mtcpro.com
- Updates
- The updates page lists FMP 2021 build 231 released April 13, 2023, with a 39.0 MB download.Read 15 Oct 2026 · mtcpro.com
- Work orders
- Work orders can be generated from due preventive maintenance or repair requests and can include parts and labor.Read 15 Oct 2026 · mtcpro.com
Plans and prices
Basic (Cloud Version) $24 a month $24 /user/mo; page also shows “Starting at $30/mo” and says annual billing saves $60 For start-ups or small companies Read 8 Oct 2026 · mtcpro.com
Basic (cloud annual billing) $30 a month per user per month, annual billing up to 50 vehicles/equipment · 10 operator users per full user · single location Read 15 Oct 2026 · mtcpro.com
Basic (cloud monthly) $35 a month per user per month up to 50 vehicles/equipment · 10 operator users per full user · single location · PM scheduling · repair tracking · work orders · DOT inspections · vendor/employee management · repair portal · mobile apps · 5 custom asset fields Read 15 Oct 2026 · mtcpro.com
Premium $41 a month $41/user/mo; page says annual billing saves $96 Best for larger companies or enterprise corps Read 8 Oct 2026 · mtcpro.com
Premium (cloud annual billing) $50 a month per user per month, annual billing up to 500 vehicles/equipment · multiple locations · parts inventory · purchase orders · barcoding Read 15 Oct 2026 · mtcpro.com
Premium (cloud monthly) $60 a month per user per month up to 500 vehicles/equipment · multiple locations · parts inventory · itemized parts/labor · electronic signatures · multiple warehouses · purchase orders · barcoding · 10 custom asset fields Read 15 Oct 2026 · mtcpro.com
Enterprise (cloud annual billing) $80 a month per user per month, annual billing unlimited vehicles/equipment · GPS/telematics · DTC alerts · SSO · automated workflows Read 15 Oct 2026 · mtcpro.com
Enterprise (cloud monthly) $95 a month per user per month unlimited vehicles/equipment · 20 operator users per full user · automated workflows · GPS/telematics integration · DTC alerts · SSO · daily meter updates · fuel-tank inventory · warranty tracking · scheduled reports · tire inventory · 20 custom asset fields Read 15 Oct 2026 · mtcpro.com
Deluxe (Windows desktop) $1,495, paid once one-time purchase email notifications · user permissions · photos/documents · vendors · multiple locations · itemized parts · maintenance calendar · graphing · asset assignment · daily inspection checklists Read 15 Oct 2026 · mtcpro.com
Deluxe (Windows Desktop) $1,495, paid once one time purchase Essential features for companies that outsource maintenance Read 8 Oct 2026 · mtcpro.com
Shop (Windows desktop) $1,995, paid once one-time purchase all Deluxe features · work orders · stock inventory · labor tracking · purchase orders · recurring expenses · email work orders · downtime analysis Read 15 Oct 2026 · mtcpro.com
Shop (Windows Desktop) $1,995, paid once one time purchase For companies that manage and perform maintenance in-house Read 8 Oct 2026 · mtcpro.com
Strong points and limits
Strong points
- Tracks unlimited vehicles and equipment.
- Schedules maintenance by date, distance, hours, or fuel use.
- Repair requests can generate detailed work orders.
- Shop Edition includes stock tracking and reorder notifications.
- Offers a 30-day free trial.
Limits
- No free plan.
- Cloud pricing differs across listed pages: $24/user/mo and starting at $30/mo.
- Desktop editions are one-time purchases starting at $1,495.
- Cloud version requires internet access.
Who it suits
Fleet Maintenance Pro may suit small fleets and larger companies, as well as organizations that outsource or manage maintenance in-house. The editions cover cloud access and Windows desktop use.
Verdict
Fleet Maintenance Pro covers preventive maintenance, repairs, fuel, and—on Shop Edition—parts inventory. Pricing varies by edition, with cloud plans and one-time Windows desktop purchases, plus a 30-day trial.
Where Specifiction places it
- Fleet Management Software#1 of 409.1
- Fleet Maintenance Software#1 of 288.9
- Fleet software: management, telematics and maintenance#6 of 779.2
