formsflow.ai vs Formspace
formsflow.ai
formsflow.ai
Formspace
formspace.comSide by side
| Figure | formsflow.ai | Formspace |
|---|---|---|
| Price from | $9,979/mo | $20/mo |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| API | Yes | — |
| Self-hosted | Yes | — |
| Plans published | 5 | 4 |
| Spec score · Form Automation Software | 8.2 (#11) | 7.9 (#19) |
| AI form creation | Flow-E is an interactive chatbot that can create forms from a detailed brief and lets users customize the draft. | Its AI Assistant can generate and refine forms from plain-language briefs, with changes reviewed before publishing. |
| Integrations | The product provides REST APIs and webhooks, node-wire connectors, options to bring an iPaaS or MCP, and Zapier integration. | Formspace works as a Microsoft Teams app and supports Google and Microsoft identity options for respondent access. |
| Product | formsflow.ai combines form creation, submission, review, approval and automated workflows. | Formspace lets teams create forms, collect responses, and manage recurring information workflows. |
| Security | The pricing FAQ says public cloud data is logically separated and encrypted in transit with TLS 1.2+ and at rest with AES-256. | Product data is encrypted in transit and at rest, and Cloudflare Turnstile is used on anonymous public form submissions to reduce automated abuse. |
| Support | Public cloud support ranges from basic support on Go to advanced business support on Professional and priority SLA support on Enterprise. | Formspace lists [email protected], and its Premium plan includes human support via email and video calls. |
Plans
formsflow.ai
- Go (Public Cloud)Free
- Professional (Public Cloud)$9,979 a month
- Enterprise (Public Cloud)Priced on request
- Private Cloud Enterprise LicensingPriced on request
- Self-Hosted Enterprise LicensingPriced on request
In their own words
formsflow.ai
formsflow.ai brings form creation, submissions, review, approvals and automated workflows into one platform. Its drag-and-drop designer supports validation, conditional fields, file uploads and signatures. The Flow-E chatbot can draft a form from a detailed brief, which users can then customize. Workflow and decision logic use BPMN 2.0 and DMN compliant engines. Customizable dashboards track submissions, while text analytics provide sentiment analysis and natural language recognition. Integrations include REST APIs, webhooks, node-wire connectors and Zapier, with options to bring an iPaaS or MCP. Identity management supports Keycloak, OpenID Connect, SAML, OAuth2 and single sign-on. Deployment options include managed public cloud, private cloud and self-hosting. Public cloud Go is free forever and allows up to 250 submissions per month; Professional is $9,979 a month for up to 2,500. Enterprise pricing is by quote and permits unlimited submissions. The maker presents it for programmers, citizen developers and IT teams building forms and workflows for stakeholders.
Formspace
Formspace is a web app for teams that create forms, gather responses, and run recurring information workflows. Its AI Assistant can draft or revise forms from plain-language briefs, with changes reviewed before publication. Forms support conditional questions, file uploads, signatures, and translations. After submission, workflows can route approvals, send email, start Power Automate flows, or call external webhooks. Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF. Published forms can be embedded inline, as popups, sliders, or floating widgets, or shared through responsive links. Formspace also works as a Microsoft Teams app and supports Google and Microsoft identity options for respondents. Access can be public, email-verified, organization-restricted, or invite-only; team roles are Owner, Admin, and Member. Product data is encrypted in transit and at rest. The Free plan is available; paid plans start at $20 a month. When AI features are used, prompts and relevant context may be sent through OpenRouter to a selected model provider.