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formsflow.ai

formsflow.ai

From $9,979/mo Free plan WebAPISelf-hosted
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Spec score 8.2 #10 of 61 in AI Form Generators

What it is

formsflow.ai brings form creation, submissions, review, approvals and automated workflows into one platform. Its drag-and-drop designer supports validation, conditional fields, file uploads and signatures. The Flow-E chatbot can draft a form from a detailed brief, which users can then customize. Workflow and decision logic use BPMN 2.0 and DMN compliant engines. Customizable dashboards track submissions, while text analytics provide sentiment analysis and natural language recognition. Integrations include REST APIs, webhooks, node-wire connectors and Zapier, with options to bring an iPaaS or MCP. Identity management supports Keycloak, OpenID Connect, SAML, OAuth2 and single sign-on. Deployment options include managed public cloud, private cloud and self-hosting. Public cloud Go is free forever and allows up to 250 submissions per month; Professional is $9,979 a month for up to 2,500. Enterprise pricing is by quote and permits unlimited submissions. The maker presents it for programmers, citizen developers and IT teams building forms and workflows for stakeholders.

Spec sheet

Product
formsflow.ai combines form creation, submission, review, approval and automated workflows.Read 30 Sep 2026 · formsflow.ai
Audience
The feature page describes the product for programmers, citizen developers and IT teams building forms and workflows for stakeholders.Read 30 Sep 2026 · formsflow.ai
Deployment
The maker offers managed public cloud, private cloud and self-hosted deployment, including Docker/Kubernetes on AWS, Azure, GCP or bare metal.Read 30 Sep 2026 · formsflow.ai
Integrations
The product provides REST APIs and webhooks, node-wire connectors, options to bring an iPaaS or MCP, and Zapier integration.Read 30 Sep 2026 · formsflow.ai
Security
The pricing FAQ says public cloud data is logically separated and encrypted in transit with TLS 1.2+ and at rest with AES-256.Read 30 Sep 2026 · formsflow.ai
Support
Public cloud support ranges from basic support on Go to advanced business support on Professional and priority SLA support on Enterprise.Read 30 Sep 2026 · formsflow.ai
Founded
2011Read 28 Sep 2026 · formsflow.ai
Maker
formsflow.ai is presented by AOT Technologies, which the about page says was founded in Victoria, British Columbia in 2011.Read 30 Sep 2026 · formsflow.ai
AI form creation
Flow-E is an interactive chatbot that can create forms from a detailed brief and lets users customize the draft.Read 30 Sep 2026 · formsflow.ai
Analytics
Customizable dashboards track submission metrics, and built-in text analytics provide sentiment analysis and natural language recognition.Read 30 Sep 2026 · formsflow.ai
Form building
The drag-and-drop form designer supports data validation, conditional fields, file uploads and signatures.Read 30 Sep 2026 · formsflow.ai
Identity and access
Built-in identity management supports Keycloak, OpenID Connect, SAML, OAuth2 and single sign-on.Read 30 Sep 2026 · formsflow.ai
Usage limits
Public cloud Go allows up to 250 monthly submissions and Professional up to 2,500; Enterprise allows unlimited submissions, and the page says over-limit use does not immediately stop forms or workflows.Read 30 Sep 2026 · formsflow.ai
Workflow and decision rules
The platform offers a BPMN 2.0 compliant workflow engine and a DMN compliant rules engine.Read 30 Sep 2026 · formsflow.ai

Plans and prices

Go (Public Cloud) Free Free forever, upgrade anytime Up to 250 form submissions/mo · unlimited forms and components · no-code and BPMN workflow builder · basic support · inactive instances subject to deactivation Read 30 Sep 2026 · formsflow.ai
Professional (Public Cloud) $9,979 a month Monthly / Annual Up to 2,500 form submissions/mo · unlimited forms and components · one month free, cancel anytime · advanced business support Read 30 Sep 2026 · formsflow.ai
Enterprise (Public Cloud) Priced on request Get A Quote Unlimited form submissions/mo · native AI and MCP form and BPMN builder · SSO / SAML and audit logs · priority SLA support Read 30 Sep 2026 · formsflow.ai
Private Cloud Enterprise Licensing Priced on request Annual · Custom Dedicated database and isolated compute · HIPAA, SOC2 and custom data residency ready · white-labeling capabilities Read 30 Sep 2026 · formsflow.ai
Self-Hosted Enterprise Licensing Priced on request Annual · Custom Docker/Kubernetes on AWS, Azure, GCP or bare metal · air-gapped capable · unlimited users · source code access for internal customizations Read 30 Sep 2026 · formsflow.ai

Every formsflow.ai plan and price →

Strong points and limits

Strong points

  • Form designer supports conditional fields, uploads and signatures.
  • Flow-E drafts forms from a detailed brief.
  • BPMN workflow and DMN rules engines are included.
  • Self-hosted deployment is available.
  • Public cloud Go includes up to 250 submissions monthly.

Limits

  • Professional is listed at $9,979 a month.
  • Enterprise and licensing prices require a quote.
  • Go instances may be deactivated when inactive.

Who it suits

It suits programmers, citizen developers and IT teams building forms and workflows for stakeholders. Organizations can choose managed cloud or self-hosted deployment.

Verdict

formsflow.ai combines form building, workflow rules, approvals and analytics, with several deployment choices. Compare plan submission limits and support levels, and note that several enterprise options require a quote.

Where Specifiction places it

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