GridX Events vs Velsa

GridX Events is web-based software for managing marquee, banquet hall, catering, event-planning, and hotel event-space operations. It follows work from leads and quotations through bookings, event costs, and per-event profit and loss. Venues can build quotes from reusable service and catering packages with per-guest costs, discounts, and taxes, then send a branded PDF and portal link for approval. Bookings support staged payment schedules, and the availability calendar checks blackout dates and overlapping reservations. Menus can include courses, per-guest rates, and dietary tags; a printable Banquet Event Order can assemble the timeline, menu, headcount, layout, staffing, and requirements. Procurement, inventory use, labour, and direct expenses can be assigned to events and rolled up with revenue into a P&L. Accounting features include a double-entry general ledger with automatic posting from invoices and receipts, service-tax invoice lines, and tenant tax profiles for NTN/STRN. Installment and overdue-balance reminders can go by WhatsApp, SMS, or email, and online payments can reconcile with booking schedules and the ledger. The free Venue Base Plan includes leads, quotations, bookings, calendar, teams, expenses, ledger, roles, permissions, and 2FA. A free trial is also offered with all modules unlocked and no credit card required.

Velsa combines venue bookings, contracts, event operations, exhibitor management, and fund accounting in a web or self-hosted system. Booking tools cover partitioned spaces, holds and stages, ranked space suggestions, contracts and addenda, payment schedules, and sales forecasting. Operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory. Accounting covers invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements. DocuSign can be used for contract signatures; card payment adapters include BluePay, Stripe, and CardPointe. The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, role-based access controls, and audit logging. It says SOC 2 Type II is on the roadmap. The free Community Edition is self-hosted, community-supported, and has no SLA. Cloud Starter is $199 per month for one venue and five users; higher tiers vary in venue, user, and support limits. Full self-service account export remains on the roadmap, although scoped exports are available. Velsa is aimed at convention and civic centers, campuses, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.