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velsa.io
What it is
Velsa combines venue bookings, contracts, event operations, exhibitor management, and fund accounting in a web or self-hosted system. Booking tools cover partitioned spaces, holds and stages, ranked space suggestions, contracts and addenda, payment schedules, and sales forecasting. Operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory. Accounting covers invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements. DocuSign can be used for contract signatures; card payment adapters include BluePay, Stripe, and CardPointe. The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, role-based access controls, and audit logging. It says SOC 2 Type II is on the roadmap. The free Community Edition is self-hosted, community-supported, and has no SLA. Cloud Starter is $199 per month for one venue and five users; higher tiers vary in venue, user, and support limits. Full self-service account export remains on the roadmap, although scoped exports are available. Velsa is aimed at convention and civic centers, campuses, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.
Spec sheet
- Product
- Velsa brings venue bookings, contracts, event operations, exhibitor management, and fund accounting into one system.Read 30 Sep 2026 · velsa.io
- Intended users
- Velsa targets convention and civic centers, county authorities, university and campus event operations, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.Read 30 Sep 2026 · velsa.io
- Integrations
- Contracts can be sent for signature via DocuSign, card payments use a pluggable gateway with BluePay, Stripe, and CardPointe adapters, and ledger exports can be configured for external finance systems.Read 30 Sep 2026 · velsa.io
- Security
- The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, private network tiers, scanned minimal container images, and role-based access controls with audit logging.Read 30 Sep 2026 · velsa.io
- Support
- The company says customers work directly with the people who build and secure Velsa; plan support levels range from email to SLA-backed support and dedicated contacts.Read 30 Sep 2026 · velsa.io
- Headquarters
- Northwest Florida, United StatesRead 28 Sep 2026 · velsa.io
- Accessibility and identity
- The feature page says Velsa is built to WCAG 2.1 AA and supports SAML/OIDC SSO, role mapping, per-venue permissions, and required administrator multi-factor authentication.Read 30 Sep 2026 · velsa.io
- Accounting
- Velsa provides fund accounting, invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements.Read 30 Sep 2026 · velsa.io
- Availability
- The maker describes Velsa as live today as a demo with realistic seeded data and says Community Edition is available with the public launch.Read 30 Sep 2026 · velsa.io
- Bookings
- The system supports partitioned spaces, booking holds and stages, ranked space suggestions, contracts, addenda, payment schedules, and sales forecasting.Read 30 Sep 2026 · velsa.io
- Compliance status
- SOC 2 Type II is on the roadmap, PCI card data is handled by a compliant processor, and FedRAMP is described as a long-term path.Read 30 Sep 2026 · velsa.io
- Data handling
- The maker says customer data is stored in AWS US-East, is not sold or used to train AI models, and is deleted within 30 days of account deletion subject to legal retention requirements.Read 30 Sep 2026 · velsa.io
- Limits and export
- Cloud tiers differ by venue and user limits, and the trust page says scoped exports are available while full self-service account export remains on the roadmap.Read 30 Sep 2026 · velsa.io
- Operations
- Venue operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory.Read 30 Sep 2026 · velsa.io
Plans and prices
Community Edition Free Free, always Self-hosted · full product · community-supported · no SLA Read 30 Sep 2026 · velsa.io
Starter $199 a month $199 /mo; $1,990/yr billed annually 1 venue · 5 users · unlimited bookings · email support Read 30 Sep 2026 · velsa.io
Growth $599 a month $599 /mo; $5,990/yr billed annually 3 venues · 20 users · priority email support · includes Starter Read 30 Sep 2026 · velsa.io
Scale $1,499 a month $1,499 /mo; $14,990/yr billed annually 10 venues · 100 users · dedicated success contact · includes Growth Read 30 Sep 2026 · velsa.io
Enterprise Cloud $3,000 a month from $3,000 /mo · custom annual terms Unlimited venues for one operating entity · unlimited users · custom data residency · customer-managed encryption keys · SLA-backed support · onboarding included Read 30 Sep 2026 · velsa.io
Enterprise Single Venue $4,995 a year $4,995 /year Self-hosted private container · 1 venue · unlimited users · email support with 5-business-day SLA · one year of major-version upgrades Read 30 Sep 2026 · velsa.io
Enterprise Operator $14,995 a year $14,995 /year Self-hosted · unlimited venues across locations for one operating entity · unlimited users · dedicated Slack support with 1-business-day SLA · onboarding workshop included Read 30 Sep 2026 · velsa.io
Enterprise Portfolio & Custom Priced on request Contact us for a quote Self-hosted portfolio or custom deployment · licensed per operating entity · volume terms Read 30 Sep 2026 · velsa.io
Strong points and limits
Strong points
- Combines booking, event operations, and fund accounting.
- Includes floor plans, work orders, and staff assignments.
- Offers self-hosted and web options.
- Community Edition is free and has the full product.
- Security features include encryption and audit logging.
Limits
- Community Edition has no SLA.
- Cloud plans have venue and user limits.
- Full self-service account export remains on the roadmap.
- SOC 2 Type II is on the roadmap.
Who it suits
Velsa targets venue operators, including convention and civic centers, campuses, fairgrounds, and expo halls. The self-hosted Community Edition may suit organizations seeking a free option, while cloud plans specify venue and user limits.
Verdict
Velsa brings venue workflows and accounting together, with a free self-hosted edition and tiered cloud plans. Compare the deployment, venue and user limits, support terms, and export needs before choosing a plan.
Where Specifiction places it
- Event Venue Management Software#9 of 247.8
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