- 1Runs onself-hosted, Web
- 2CostsFree plan · paid from $199/mo
- 3Venue calendarYes
- 4Space bookingYes
- 5Contract managementYes
- 6Staff schedulingYes
- 7Event-day toolsYes
- 8Floor-plan toolsYes
Overview
Velsa combines venue bookings, contracts, event operations, exhibitor management, and fund accounting in a web or self-hosted system. Booking tools cover partitioned spaces, holds and stages, ranked space suggestions, contracts and addenda, payment schedules, and sales forecasting. Operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory. Accounting covers invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements. DocuSign can be used for contract signatures; card payment adapters include BluePay, Stripe, and CardPointe. The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, role-based access controls, and audit logging. It says SOC 2 Type II is on the roadmap. The free Community Edition is self-hosted, community-supported, and has no SLA. Cloud Starter is $199 per month for one venue and five users; higher tiers vary in venue, user, and support limits. Full self-service account export remains on the roadmap, although scoped exports are available. Velsa is aimed at convention and civic centers, campuses, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.
Who it is for
Velsa targets venue operators, including convention and civic centers, campuses, fairgrounds, and expo halls. The self-hosted Community Edition may suit organizations seeking a free option, while cloud plans specify venue and user limits.
What is good
- Combines booking, event operations, and fund accounting.
- Includes floor plans, work orders, and staff assignments.
- Offers self-hosted and web options.
- Community Edition is free and has the full product.
- Security features include encryption and audit logging.
What to know first
- Community Edition has no SLA.
- Cloud plans have venue and user limits.
- Full self-service account export remains on the roadmap.
- SOC 2 Type II is on the roadmap.
Verdict
Velsa brings venue workflows and accounting together, with a free self-hosted edition and tiered cloud plans. Compare the deployment, venue and user limits, support terms, and export needs before choosing a plan.
Velsa plans and pricing
All plansCompared on event venue management software
Facts
- Product
- Velsa brings venue bookings, contracts, event operations, exhibitor management, and fund accounting into one system.velsa.io · 30 Sept 2026
- Bookings
- The system supports partitioned spaces, booking holds and stages, ranked space suggestions, contracts, addenda, payment schedules, and sales forecasting.velsa.io · 30 Sept 2026
- Operations
- Venue operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory.velsa.io · 30 Sept 2026
- Accounting
- Velsa provides fund accounting, invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements.velsa.io · 30 Sept 2026
- Integrations
- Contracts can be sent for signature via DocuSign, card payments use a pluggable gateway with BluePay, Stripe, and CardPointe adapters, and ledger exports can be configured for external finance systems.velsa.io · 30 Sept 2026
- Security
- The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, private network tiers, scanned minimal container images, and role-based access controls with audit logging.velsa.io · 30 Sept 2026
- Compliance status
- SOC 2 Type II is on the roadmap, PCI card data is handled by a compliant processor, and FedRAMP is described as a long-term path.velsa.io · 30 Sept 2026
- Accessibility and identity
- The feature page says Velsa is built to WCAG 2.1 AA and supports SAML/OIDC SSO, role mapping, per-venue permissions, and required administrator multi-factor authentication.velsa.io · 30 Sept 2026
- Data handling
- The maker says customer data is stored in AWS US-East, is not sold or used to train AI models, and is deleted within 30 days of account deletion subject to legal retention requirements.velsa.io · 30 Sept 2026
- Support
- The company says customers work directly with the people who build and secure Velsa; plan support levels range from email to SLA-backed support and dedicated contacts.velsa.io · 30 Sept 2026
- Limits and export
- Cloud tiers differ by venue and user limits, and the trust page says scoped exports are available while full self-service account export remains on the roadmap.velsa.io · 30 Sept 2026
- Availability
- The maker describes Velsa as live today as a demo with realistic seeded data and says Community Edition is available with the public launch.velsa.io · 30 Sept 2026
Company
- Headquarters
- Northwest Florida, United Statesvelsa.io · 28 Sept 2026
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Sources
- velsa.io/faq.html· checked 30 Sept 2026
- velsa.io/features.html· checked 30 Sept 2026
- velsa.io/trust.html· checked 30 Sept 2026
- velsa.io/about.html· checked 30 Sept 2026
- velsa.io/pricing.html· checked 30 Sept 2026
- velsa.io· checked 28 Sept 2026