Metro-Tec Rentals vs Velsa

Metro-Tec Rentals combines facility scheduling, rental requests, invoicing, and reporting for public spaces used by schools, cities, and community operators. Outside groups can register, view available times on a branded schedule without logging in, and submit requests for staff approval. Administrators can set insurance and document requirements, collect terms-of-use acceptance and registration answers, and review submissions by organization. Rates can vary by facility, time, renter group, overhead allocation, or special-event override, with changes scheduled for an effective date. The system creates branded PDF or Excel invoices from booked hours and supports recording external payments, voiding, and resending invoices. Reports cover utilization, underused hours, availability, revenue, forecasts, and audit history, with row-level exports. Online card and ACH payments through Stripe Connect are an optional add-on for monthly subscribers and included in the renter-funded plan. Metro-Tec works on the web and as an installable progressive web app on iOS, Android, and desktop. Plans include standard email support and begin with a 30-day guided trial without a required credit card.

Velsa combines venue bookings, contracts, event operations, exhibitor management, and fund accounting in a web or self-hosted system. Booking tools cover partitioned spaces, holds and stages, ranked space suggestions, contracts and addenda, payment schedules, and sales forecasting. Operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory. Accounting covers invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements. DocuSign can be used for contract signatures; card payment adapters include BluePay, Stripe, and CardPointe. The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, role-based access controls, and audit logging. It says SOC 2 Type II is on the roadmap. The free Community Edition is self-hosted, community-supported, and has no SLA. Cloud Starter is $199 per month for one venue and five users; higher tiers vary in venue, user, and support limits. Full self-service account export remains on the roadmap, although scoped exports are available. Velsa is aimed at convention and civic centers, campuses, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.