Metro-Tec Rentals

Metro-Tec Rentals is a facility rental platform for schools, cities, and community operators. It is strongest for teams that need to vet outside renters and manage different rates across spaces and groups. Its capacity-based tiers can fit small and large portfolios, while payment fees and the separate maintenance workflow add costs and coordination.

Overview

Outside groups can register, see open times on a branded public schedule without logging in, and submit rental requests for staff approval. Administrators can require insurance and other documents, collect terms acceptance and registration answers, and review submissions by organization. This suits public facilities with compliance steps before approval; organizations that only need a simple calendar may find the rental workflow more involved than they need.

Rates can vary by facility, time, renter group, overhead allocation, or special-event override, with changes scheduled by effective date. That flexibility helps operators apply different policies across sites and occasions. Bookings generate branded PDF or Excel invoices from booked hours; staff can record external payments, void invoices, and resend invoices.

Key features

Reporting spans utilization, underused hours, availability, revenue by group and facility, forecasts, audit history, and row-level exports. These views help administrators assess demand and compare use across facilities and renter groups. Users can add individual bookings or recurring series to Google Calendar.

Online card and ACH payments, including payouts through Stripe Connect, are an optional add-on for monthly subscribers and are included in the renter-funded plan. Rental-generated setup, custodial, and maintenance work stays in the customer's existing maintenance system, so staff must coordinate those tasks outside Metro-Tec. Deeper work-order integration is on the roadmap.

The pricing page lists role-based access control, audit logs, daily automated backups, self-service restore, and CSV/JSON data export. Customers retain ownership of their data and receive a final snapshot on cancellation; backups remain for 90 days before deletion.

Pricing

Every plan begins with a 30-day guided trial, including a kickoff configuration session, and no credit card is required. All plans include standard email support. Tier 3 and Tier 4 add priority support; Tier 3 includes onboarding assistance, while Tier 4 includes onboarding.

Renters pay: $0.00 per free, with no monthly software fee. It provides the full platform, custom capacity, and unlimited admin and staff users. Renters pay fees by default; paid bookings carry a 4% Metro-Tec service fee plus payment processing at cost. This fits operators who want renters to fund the platform, though the service fee and processing costs affect each paid booking.

Tier 1: $129.00 per month billed annually; monthly billing is also available. It covers 1 facility, up to 10 user groups, and up to 500 allocations per month, with unlimited admin and staff users. It suits a single facility with modest monthly booking volume.

Tier 2: $199.00 per month billed annually; monthly billing is also available. It covers up to 3 facilities, 30 user groups, and 2,000 allocations per month, with unlimited admin and staff users. Choose it when Tier 1's facility, group, or allocation caps are too restrictive.

Tier 3: $299.00 per month billed annually; monthly billing is also available. It covers up to 20 facilities, 100 user groups, and 8,000 allocations per month, with priority support and onboarding assistance. It fits larger portfolios that also want help getting started.

Tier 4: $699.00 per month billed annually; monthly billing is also available. It removes facility, user-group, and allocation limits and includes onboarding. It is the clearest fit for operators whose scale exceeds Tier 3's caps.

The lower paid tiers trade facility, group, and monthly allocation capacity for a lower subscription price. Online payments are a separate add-on for monthly subscribers, so teams that need card or ACH payments should account for that cost; the renter-funded plan includes payments.

Platforms

Metro-Tec runs on the web and is installable as a progressive web app on iOS, Android, and desktop. That gives staff mobile access without limiting the service to a single mobile platform.

Who it's for

Metro-Tec is a strong match for schools, cities, and community operators that manage public bookings, require renter documentation, and apply different rates across facilities or groups. Its reports and capacity tiers support operators overseeing substantial activity. A single-space venue with straightforward rates may not need its administrative depth, and teams that want maintenance work orders inside the same workflow should look elsewhere.

Pros and cons

Pros: Public self-service requests with staff approval let outside groups check availability and apply without an account, while administrators retain control over approval and compliance.

Pros: Rates can vary by facility, time, renter group, overhead, and special event, with future effective dates for policy changes.

Pros: Invoices, external payment records, utilization reports, and row-level exports support both billing and operational review.

Cons: Facility, group, and allocation caps on Tiers 1–3 can constrain growth; only Tier 4 offers unlimited capacity among the paid tiers.

Cons: Online card and ACH payments cost extra for monthly subscribers, and renter-funded bookings incur a 4% service fee plus payment processing.

Cons: Rental-generated setup, custodial, and maintenance work must be handled in the customer's existing maintenance system.

Alternatives

For a wider comparison, browse Event Venue Management Software.

Joinways offers a no-time-limit free plan for one venue, two spaces, and 10 inquiries per month; it may suit a small operator whose needs center on a low-volume inquiry workflow.

VenueSprocket has a free plan for up to 10 leads per month with an inquiry form, lead dashboard, event calendar, customer records, and email notifications; consider it for basic lead handling.

EventPro uses custom pricing based on modules, users, rooms, training, and organizational requirements, and supports a broad range of platforms including self-hosting. It may suit organizations whose requirements call for that pricing and deployment flexibility.

GridX Events offers a free Venue Base Plan with leads, customer records, an inquiry widget, quotations, packages, menus, bookings with payment schedules, and availability tools; consider it when that venue workflow fits your needs.

Velsa has an always-free, self-hosted Community Edition with the full product and community support but no SLA; it may suit teams that prefer self-hosting and can work without an SLA.

Perfect Venue charges $199.00 per month per location with annual billing for its Professional plan, which includes more flexible payment options and multiple event policies; consider it if those features suit your event operations.

Pxier Salon is a paid option for salon scheduling.

VenueArc has a free Starter plan for one facility with core booking and calendar, event scheduling, basic reporting, and email support; it may suit operators with a single facility and simpler requirements.

Verdict

Choose Metro-Tec Rentals if your school, city, or community organization needs controlled public rentals, configurable rates, and reporting across its facilities. The main reason to choose it is the combination of renter screening and flexible capacity tiers. Look elsewhere if integrated work-order handling is essential or if payment costs and capacity ceilings make the plan economics a poor fit.