HealthRota vs RosterLab

HealthRota is a healthcare workforce platform for e-rostering, job planning and locum management. It can be introduced in one department or deployed across a trust, with usage-based fees; pricing is available on request. Rostering includes real-time rota visibility, absence management, automatic roster generation and staff self-rostering. Staff can submit shift preferences and leave requests in the app, while coordinators can adjust selections. Published shifts can be swapped with manager approval. Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities. Job planning records and signs off professionals’ work requirements, including travel needs, and can link plan variables to shifts. Locum tools cover job offers, applications, bookings, staff banks, time records and digital timesheets. The mobile app also supports exception and extra-hours reporting. Listed connections include ESR, Excel and Power BI, with a reporting API for rota, shift, work and locum data. The maker lists ISO 27001 compliance, NHS Data Security Protection Toolkit certification, single sign-on and granular access controls.

RosterLab generates and optimises staff rosters for complex teams, including healthcare and 24/7 operations. Its AI accounts for staffing requirements, employee preferences, fatigue, union rules, skill coverage and fairness. Managers can re-roster part of a schedule while leaving the rest unchanged. Employees can use the mobile app to view shifts, submit leave requests and preferences, claim open shifts, and request swaps; they can also sync schedules with Google Calendar, Outlook, Apple Calendar and more. The free Digital Rostering plan supports manual scheduling, simple rule checks, dynamic statistics, shift colour coding and the employee app. AI Optimised Rostering is listed at $20 a month, billed per person per month; the pricing note says paid plans start at $15/user/mo. Enterprise pricing is custom, with SSO, API access, integrations, customised rules and priority support listed. RosterLab says AI pricing counts staff included in the roster, not administrators or managers outside it. The pricing FAQ recommends contacting the company for teams with at least 30 people.