HealthRota
healthrota.co.uk
What it is
HealthRota is a healthcare workforce platform for e-rostering, job planning and locum management. It can be introduced in one department or deployed across a trust, with usage-based fees; pricing is available on request. Rostering includes real-time rota visibility, absence management, automatic roster generation and staff self-rostering. Staff can submit shift preferences and leave requests in the app, while coordinators can adjust selections. Published shifts can be swapped with manager approval. Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities. Job planning records and signs off professionals’ work requirements, including travel needs, and can link plan variables to shifts. Locum tools cover job offers, applications, bookings, staff banks, time records and digital timesheets. The mobile app also supports exception and extra-hours reporting. Listed connections include ESR, Excel and Power BI, with a reporting API for rota, shift, work and locum data. The maker lists ISO 27001 compliance, NHS Data Security Protection Toolkit certification, single sign-on and granular access controls.
Spec sheet
- Purpose
- HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum workforce management.Read 7 Oct 2026 · healthrota.co.uk
- Audience
- The Reporting API is described as designed for NHS trusts, integrated care boards and healthcare providers needing advanced reporting.Read 7 Oct 2026 · healthrota.co.uk
- Integrations
- The product page describes ESR data import and attendance and absence export, Excel import and export, Power BI integration and a reporting API.Read 7 Oct 2026 · healthrota.co.uk
- Security
- The maker lists ISO 27001 compliance, ICO data protection registration, NHS Data Security Protection Toolkit certification, IASME Cyber Essentials, single sign-on and granular access controls.Read 7 Oct 2026 · healthrota.co.uk
- Compliance
- Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities.Read 7 Oct 2026 · healthrota.co.uk
- Support
- The website lists [email protected] for existing customers’ system issues or queries.Read 7 Oct 2026 · healthrota.co.uk
- Headquarters
- London, United KingdomRead 28 Sep 2026 · healthrota.co.uk
- Company
- HealthRota Limited’s registered office is at 41 Dartmouth Park Road, London NW5 1SU; Companies House records incorporation on 7 March 2017.Read 7 Oct 2026 · find-and-update.company-information.service.gov.uk
- Cloud deployment
- The maker describes HealthRota as a cloud-based platform that can be implemented for one department or rolled out trust wide.Read 7 Oct 2026 · healthrota.co.uk
- Cloud service
- The cloud-based platform can be introduced in one department or rolled out across a trust using a usage-based fee model.Read 7 Oct 2026 · healthrota.co.uk
- Compliance checks
- The rostering platform includes checks for Working Time Regulations and NHS contract requirements.Read 7 Oct 2026 · healthrota.co.uk
- Development
- HealthRota says it releases product features and updates multiple times a month and builds its roadmap from user feedback and sector standards.Read 7 Oct 2026 · healthrota.co.uk
- ESR integration
- HealthRota supports two-way workforce data exchange with NHS Electronic Staff Record, including imports and exports for absence, attendance and payroll workflows.Read 7 Oct 2026 · healthrota.co.uk
- Job planning
- The e-job planning module records and manages healthcare professionals’ working requirements, including travel needs, and can link job plan variables to shifts.Read 7 Oct 2026 · healthrota.co.uk
- Locum bank
- The locum module lets organisations create offers from rotas, target jobs by skills, manage applications and send attendance or payroll data to ESR.Read 7 Oct 2026 · healthrota.co.uk
- Locum management
- Organisations can create and post locum jobs, book shifts, manage staff banks, record time and create digital timesheets in the platform.Read 7 Oct 2026 · healthrota.co.uk
- Mobile app
- The mobile app supports rota viewing, leave requests, self-rostering, locum bookings, timesheets, NHS exception reporting and extra-hours reporting.Read 7 Oct 2026 · healthrota.co.uk
- Reporting API
- The Reporting API provides role-based access and OAuth2 authentication, supports rota, shift, work and locum data, and offers real-time Power BI integration.Read 7 Oct 2026 · healthrota.co.uk
- Reporting integrations
- The Reporting API provides structured rota, shift, work and locum data and has native Microsoft Power BI integration.Read 7 Oct 2026 · healthrota.co.uk
- Rostering
- The e-rostering module supports real-time rota visibility, absence management, automatic rostering, shift swaps and self-rostering.Read 7 Oct 2026 · healthrota.co.uk
- Self-rostering workflow
- Staff can submit shift preferences and leave requests in the app; coordinators can adjust selections, and published shifts can be swapped with manager approval.Read 7 Oct 2026 · healthrota.co.uk
- Target users
- The Reporting API is described for NHS trusts, ICBs and healthcare providers needing reporting beyond spreadsheets.Read 7 Oct 2026 · healthrota.co.uk
Plans and prices
Usage-based fee model Priced on request Usage-based fee model · start with a single department or roll out trust wide Read 7 Oct 2026 · healthrota.co.uk
Strong points and limits
Strong points
- Real-time rota visibility and automatic roster generation.
- Staff can self-roster and request leave in the app.
- Checks rosters against Working Time Regulations and NHS rules.
- Locum tools include bookings, staff banks and digital timesheets.
- Reporting API provides role-based access and OAuth2 authentication.
Limits
- Pricing is available on request.
- Some published shift swaps require manager approval.
Who it suits
HealthRota suits NHS trusts, ICBs and healthcare providers managing rosters, job plans and locum work. Its usage-based deployment can start with one department or extend across a trust.
Verdict
HealthRota brings rostering, job planning and locum workflows into one cloud platform. The usage-based model allows deployment at department or trust scale, but the price is not published.
Where Specifiction places it
- Nurse Scheduling#2 of 208.3
- Healthcare Staff Scheduling Software#7 of 278.2
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