HealthRota vs Wardflow
HealthRota
healthrota.co.ukWardflow
wardflow.healthSide by side
| Figure | HealthRota | Wardflow |
|---|---|---|
| Price from | — | — |
| Free plan | — | — |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 1 | 0 |
| Spec score · Nurse Scheduling | 8.3 (#2) | 7.3 (#7) |
| Spec score · Healthcare Staff Scheduling Software | 8.2 (#7) | 7.3 (#16) |
| Integrations | The product page describes ESR data import and attendance and absence export, Excel import and export, Power BI integration and a reporting API. | The site does not identify third-party integrations on the page. |
| Purpose | HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum workforce management. | Wardflow provides hospital and clinic staff scheduling and roster management, including leave requests, shift swaps and workforce coverage. |
| Support | The website lists [email protected] for existing customers’ system issues or queries. | Wardflow offers a free 30-minute personalized demo and says it responds to demo requests within 24 hours. |
Plans
In their own words
HealthRota
HealthRota is a healthcare workforce platform for e-rostering, job planning and locum management. It can be introduced in one department or deployed across a trust, with usage-based fees; pricing is available on request. Rostering includes real-time rota visibility, absence management, automatic roster generation and staff self-rostering. Staff can submit shift preferences and leave requests in the app, while coordinators can adjust selections. Published shifts can be swapped with manager approval. Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities. Job planning records and signs off professionals’ work requirements, including travel needs, and can link plan variables to shifts. Locum tools cover job offers, applications, bookings, staff banks, time records and digital timesheets. The mobile app also supports exception and extra-hours reporting. Listed connections include ESR, Excel and Power BI, with a reporting API for rota, shift, work and locum data. The maker lists ISO 27001 compliance, NHS Data Security Protection Toolkit certification, single sign-on and granular access controls.
Wardflow
Wardflow is a staff scheduling system for hospitals and clinics. It creates rosters, coordinates workforce coverage, and manages leave, day-off, and shift-swap requests for doctors, nurses, pharmacists, physiotherapists, lab scientists, and administrators. Its scheduling pipeline applies leave blocks, minimum rest periods, and shift-transition rules before assignments, then evaluates workload fairness over a rolling 28-day window using night shifts, total hours, and weekends. Requests receive real-time approvals, with submissions, decisions, swaps, and overrides recorded with timestamps and actors. Staff can record attendance through an installable mobile PWA, while administrators use a web workspace with separate role views. Rosters download as PDF or Excel files by department, date range, or profession. Wardflow offers Android, iOS, and web access, but no native mobile apps. It is paid software with no free plan; pricing is on request and a free trial is available.