HEPCon vs Whova

HEPCon provides mobile and web agendas for scientific, medical, and technical events with complex, multi-track programmes. Its app keeps the programme, abstracts, and maps on the device for offline access. Attendees can search by text or meaning, see changes to the programme, and use LaTeX-rendered content; organizers can detect conflicts between parallel sessions. Agendas can be imported or synced from Indico, EasyChair, ConfTool, Confex, OpenConf, EDAS, OpenReview, Microsoft CMT, or CSV and Excel exports. Public Indico, EasyChair, and ConfTool programmes can generate a private preview in about 30 seconds; setup from exports is handled within 48 hours. Attendees may browse anonymously, and institutional OIDC sign-in is available on request. Pricing is a fixed quote based on programme complexity, not attendee count. Core is free for programmes under 50 contributions; Pro starts at €500.00 per once, and Enterprise starts at €2,500.00 per once.

Whova is an event management platform for in-person, virtual, and hybrid events. Organizers can use its event app, online registration, event marketing, ticketing, and onsite check-in tools. Attendees receive personalized agendas, interactive maps, document sharing, announcements, live polling, surveys, and a community board. Networking features include SmartProfiles, business card scanning, messaging, video calls, matchmaking, and meeting scheduling. Sponsor and exhibitor tools provide digital booth profiles, lead capture, banner ads, appointment scheduling, and ROI reporting. Whova supports conferences, community events, expos, and trade shows. It integrates with Eventbrite, Constant Contact, Cvent, and RegFox, and supports Zoom, Microsoft Teams, Vimeo, and Webex for streaming. Native apps run on Android and iOS, with a web portal for laptop and desktop browsers. Whova states that it maintains SOC 2 Type 2 compliance, follows GDPR and named data privacy frameworks, and uses Stripe for PCI DSS-compliant online registration. Servers are hosted by AWS in the United States. Pricing is on request; a 20-minute demo is available to obtain a trial. There is no free plan.