HotelBee Accounting vs mycloud Back Office

HotelBee Accounting brings hotel revenue and expenses into a ledger with live KPI dashboards. It covers a hotel-specific chart of accounts, vendor invoices and expenses, accounts payable and receivable, journal entries, and a general ledger. Templates align with USALI and can be adjusted for each property. Bank statements can be imported by CSV, OFX, or live feed, with transaction matching and period locking. Separate property ledgers can be consolidated, and the system accepts EUR, USD, GBP, and 30+ other currencies. Tax tools include country-aware codes, local filing-format reports, and reverse-charge handling for cross-border B2B. Dashboards cover occupancy, ADR, RevPAR, departmental P&L, and segment mix, with drill-down to postings. HotelBee says customers can use it as their full ledger or send reconciled postings to existing accounting software. Access roles separate reading from posting, and actions are logged with user, timestamp, and reason. It runs on the web and through an API.

mycloud Back Office is a hospitality accounting system for independent properties and hotel chains. Its modules cover sales and debtors, purchases and creditors, petty cash, bank reconciliation, general ledger, and financial reporting, with multi-property and department reporting. Purchasing tools create draft orders from reorder policies, recent purchase terms, or supplier quotations; inventory functions cover receiving, stock takes, and consumption tracking. F&B Costing compares actual use with recipe and menu sales expectations and can produce variance, menu engineering, and food-cost reports. A membership module records members and supports billing by membership type and optional services, with links to PMS, POS, and events and catering modules. The web-based system can be deployed on-site, at a chain data centre, or as a service. Transactions can include scanned supporting documents, and reports can be viewed onscreen or emailed. The maker lists a free trial and pricing from £8/mo, but its pricing page gives per-room monthly rates with a 20-room minimum and does not specify which Back Office plans include the product.