mycloud Back Office

mycloud Back Office is a hospitality finance and operations system for independent hotels and multi-property groups. It suits teams that want purchasing, stock, food-cost analysis, and accounting in one environment. Choose it when that breadth and flexible deployment outweigh the need to verify regional tax coverage and Back Office’s position in the published room-based plans.

Overview

The system follows the Uniform System of Hospitality Accounting and supports statutory reporting. Its scope runs from sales, debtors, purchases, and creditors through petty cash, bank reconciliation, the general ledger, and financial reports. Department reporting and multi-property accounting give chains a consolidated operating view, while an independent property can use the same modules without adopting separate purchasing and inventory tools.

Deployment is unusually flexible for a web-based product: it can run on site, at a chain’s data centre, or as a service. That gives groups options around hosting and control, but the appropriate model will depend on their IT and operational arrangements.

Key features

Purchasing and stock

Reorder policies can create regular purchase requirements, with draft orders built from recent terms or supplier quotations. Rate contracts, goods receiving, inventory tracking, and stock takes extend the workflow through delivery and storage. This is useful when purchasing staff need a repeatable link between agreed rates, received goods, and current stock; it also requires disciplined supplier and inventory records to remain dependable.

Food and beverage costing

F&B Costing compares actual consumption with recipe and menu-sales expectations. Variance, menu-engineering, and food-cost reports help managers see where usage departs from plan and assess the cost implications of menus. Properties without significant food-and-beverage operations will gain less from this specialist module.

Membership and integrations

Membership accounting records members, bills by membership type and optional services, and connects with PMS, POS, and events and catering modules. Interfaces are also available for some PMS, POS, and payroll systems, while third-party products can use standard interfaces. Compatibility therefore needs checking against the particular systems a property already runs rather than being assumed.

Records and reporting

Supporting documents can be scanned and attached to transactions, and reports and historical records can be handled electronically or distributed by email. That can reduce paper handling and keep evidence with the associated entry. VAT and tax reporting is intended for local statutory requirements, but coverage varies by country or region and should be confirmed before purchase.

Pricing

mycloud’s pricing page shows three paid room-based tiers, each with a 20-room minimum:

PlanPriceBest fitBasicGBP £ 8 per room / monthProperties seeking the lowest published tierStandardGBP £ 12 per room / monthOperations needing a mid-tier allowancePremiumGBP £16 per room / monthLarger or more demanding operationsThere is no free plan, but a free trial is offered. The pricing page does not state which tier includes Back Office, so buyers should obtain that confirmation before comparing the room cost. The 20-room minimum also makes the entry price materially higher for smaller properties than the headline per-room figure suggests.

Platforms

Platforms listed are Android, iOS, Linux, macOS, Windows, web, API, extension, and self-hosted deployment. The web system’s on-site, chain-data-centre, and service options give multi-property operators room to align deployment with their infrastructure.

Who it's for

Independent hospitality units can use the accounting, purchasing, inventory, and food-cost modules to bring operational and financial control together. Hotel chains are the stronger match when multi-property accounting, department reporting, chain functions, and central deployment matter. Confirm local tax support and interfaces for the PMS, POS, payroll, and other systems already in use.

Pros and cons

Pros

Broad hospitality accounting: sales, creditors, petty cash, reconciliation, ledger, and reporting cover core finance processes in one system.

Operational cost control: reorder-driven purchasing, receiving, stock takes, and recipe-based food-cost analysis connect buying to consumption.

Chain-ready scope: multi-property accounting and department reporting support group oversight.

Flexible deployment: on-site, chain data-centre, and service models accommodate different IT policies.

Electronic records: scanned transaction documents and emailed reports support lower-paper workflows.

Cons

Plan ambiguity: published room tiers do not say which one includes Back Office, complicating a reliable cost comparison.

Room minimum: every listed tier requires at least 20 rooms, which can penalise smaller operators.

Regional qualification: VAT and tax coverage varies by country or region and must be checked.

Interface qualification: integrations are described for some systems, so compatibility is not universal.

Alternatives

Choose Docyt instead if you want a freemium accounting option with a free plan, free trial, and Android, iOS, and web access.

Hotel Investor Apps is an alternative paid hospitality product available on Android, iOS, web, and API.

Pick Hotelary.ai if a web-only product with a free HAAVIS tier or a USD-priced International plan fits your needs.

HotelBee Accounting suits readers seeking a freemium accounting and reporting product with web and API access.

Choose Xero Expenses for a paid, trial-eligible expense product on Android, iOS, and web.

Acumatica Field Service is a custom-priced paid alternative with Android, iOS, web, and API platforms.

Exceed HMS is a paid hospitality system with Android, self-hosted, and web deployment plus a free trial.

Fairmas is a modular hospitality software alternative sold through demo and pricing contact.

See the Hotel Accounting Software list for more options.

Verdict

mycloud Back Office is a strong choice for independent properties and hotel groups that need hospitality-specific accounting tied to purchasing, inventory, food costing, and multi-property reporting. Its main reason to choose it is the breadth of operational finance in one deployable system; its main reason to look elsewhere is the unresolved question of which paid tier contains Back Office, alongside regional tax and interface checks.