iCampPro vs MyVBS

iCampPro is camp management software for registration and daily operations at overnight, summer, mission-driven, and family-style camps. Its branded registration portal lets families manage household details, complete custom forms, make payments, manage friend groups, read FAQs, and view reminders. Staff can draft, schedule, and send targeted email and SMS messages. Operational tools include group reservations, waitlists, camper groups and cabins, staffing workflows, dashboards, and reports. The service processes online and in-person payments, but customers must register as merchants with iCampPro’s in-house payments team. Plans use a 12-month contract model: Trailblazer costs $199 a month, Pathfinder $299 a month, Summit $499 a month, and Peak $999 a month. Annual billing saves 10%. Additional costs may include per-registration fees, payment processing, optional SMS credits at $0.03 USD each, and one-time onboarding. Portals are optimized for mobile browsers, with no dedicated registration app. Setup may take a week or two to a month, depending on data-import complexity and camp readiness.

MyVBS is a free web platform for churches and organizations managing Vacation Bible School programs. Organizers can publish a registration website with a unique web address without needing web skills, allowing parents and volunteers to register online. Forms can collect standard and custom information and can be configured separately for children, volunteers, and other participant types. An account can manage multiple events and retain information from previous years. Organizers can sort participants by age or grade, create groups, assign volunteers to classes, and generate attendance rosters. Email tools support promotional and follow-up messages to parents and volunteers, including scheduled sends. MyVBS provides branding for nine Concordia Supply VBS themes and also allows users to use their own theme. The site directs organizers to Concordia Supply to browse and order VBS materials. The Free plan costs nothing, with no subscription costs or charges for features, and includes registration websites, participant and volunteer registration, event and group management, and email campaigns.