InstaCheckin vs JYL Visitor

InstaCheckin provides an iPad self-service visitor sign-in kiosk, a cloud dashboard, and a searchable visitor log for offices, schools, and manufacturing sites. The kiosk collects visitor details through customizable fields, captures photos, and lets visitors sign NDAs or waiver forms customized to the visit purpose. It can print branded badges with fields such as host name, check-in time, and visit purpose. Hosts can receive arrival notifications by email and SMS, with preferences configurable per host. Employees can pre-register visitors in the dashboard; visitors can also be added individually or in bulk through an Excel upload. Employee contacts can likewise be imported from Excel. Analytics show daily, weekly, and monthly visitor trends across one or more locations. The free plan includes up to 50 employee contacts, unlimited visitors, one location, and email notifications. Paid plans start at $49 per month per location when billed annually; hardware is purchased separately. The listed platforms are iOS and web.

JYL Visitor digitises workplace visitor check-in. Visitors can register at reception and receive a printed pass, while the employee they are visiting gets an email notification when they arrive. Its log records names, companies, hosts, and visit dates and times. Registration can include an optional photo for personalised passes, and visitors can instead scan a QR code on a smartphone to check in and out without a reception PC or tablet. Staff can export visitor lists as CSV or PDF for compliance reporting and view history and statistics in a web browser. The software runs on Windows PCs and can serve multiple reception workstations on a local network; printing badges requires a standard printer. The product page says visitor data is encrypted, stored securely locally, and automatically deleted after the statutory period. There is no free plan, but a 15-day trial is offered without a credit card. Standard costs €9/month, Advance costs €90/year, and Full costs €590 as a one-time price.