Skip to content
SPECIFICTION
Get listed

InstaCheckin

instacheckin.io

From $49/mo Free plan WebiOS
Visit instacheckin.io
Spec score 8.4 #7 of 32 in Visitor Management Software

What it is

InstaCheckin provides an iPad self-service visitor sign-in kiosk, a cloud dashboard, and a searchable visitor log for offices, schools, and manufacturing sites. The kiosk collects visitor details through customizable fields, captures photos, and lets visitors sign NDAs or waiver forms customized to the visit purpose. It can print branded badges with fields such as host name, check-in time, and visit purpose. Hosts can receive arrival notifications by email and SMS, with preferences configurable per host. Employees can pre-register visitors in the dashboard; visitors can also be added individually or in bulk through an Excel upload. Employee contacts can likewise be imported from Excel. Analytics show daily, weekly, and monthly visitor trends across one or more locations. The free plan includes up to 50 employee contacts, unlimited visitors, one location, and email notifications. Paid plans start at $49 per month per location when billed annually; hardware is purchased separately. The listed platforms are iOS and web.

Spec sheet

Purpose
InstaCheckin provides an iPad self-service visitor sign-in kiosk backed by a cloud dashboard and searchable visitor log.Read 8 Oct 2026 · instacheckin.io
Security
The privacy policy says information transmitted is protected using SSL and that data at rest is encrypted.Read 8 Oct 2026 · instacheckin.io
Support
The support page says email is the only support channel and that phone and live chat are not offered.Read 8 Oct 2026 · instacheckin.io
Headquarters
Redmond, Washington, United StatesRead 28 Sep 2026 · instacheckin.io
Agreements
Visitors can sign NDAs and waiver forms during check-in, with documents customized to the visit purpose.Read 8 Oct 2026 · instacheckin.io
Analytics
Built-in analytics show daily, weekly, and monthly visitor trends across one or more locations.Read 8 Oct 2026 · instacheckin.io
Badges
The app can automatically print branded visitor badges with customizable fields such as host name, check-in time, and purpose of visit.Read 8 Oct 2026 · instacheckin.io
Directory import
The dashboard supports importing employee contacts by uploading an Excel file.Read 8 Oct 2026 · instacheckin.io
Hardware cost
The pricing page says listed prices cover software only and that hardware may be purchased separately.Read 8 Oct 2026 · instacheckin.io
Notifications
Hosts can receive visitor arrival notifications by email and SMS, with preferences configurable per host.Read 8 Oct 2026 · instacheckin.io
Pre-registration
Visitors can be pre-registered individually or in bulk by uploading an Excel file, and employees can pre-register expected visitors from the dashboard.Read 8 Oct 2026 · instacheckin.io
Printer compatibility
The support page lists Brother QL-820NWB and Brother QL-720NW as supported badge printers.Read 8 Oct 2026 · instacheckin.io
Privacy roles
For visitor solution users and customer visitors, the policy describes the customer as data controller and InstaCheckin as data processor on the customer’s behalf.Read 8 Oct 2026 · instacheckin.io
Visitor details
The kiosk can capture visitor information using customizable check-in fields and take visitor photos.Read 8 Oct 2026 · instacheckin.io
Who it serves
The site describes the product as serving offices, schools, and manufacturing sites.Read 8 Oct 2026 · instacheckin.io

Plans and prices

Free Free Free Up to 50 employee contacts · Unlimited visitors · 1 location · Email notifications · Knowledgebase and forum support Read 8 Oct 2026 · instacheckin.io
Basic $49 a month $49 / month per location billed annually · $59 if billed monthly Up to 50 employee contacts · Unlimited visitors · 1 location · Email notifications · Email support · NDAs, visitor photos, badges, and pre-registrations Read 8 Oct 2026 · instacheckin.io
Standard $99 a month $99 / month per location billed annually · $119 if billed monthly Up to 100 employee contacts · Unlimited visitors · Centrally manage up to 3 locations, each billed at the plan rate · Email and SMS notifications · Email support · NDAs, visitor photos, badges, and pre-registrations Read 8 Oct 2026 · instacheckin.io
Premium $149 a month $149 / month per location billed annually · $179 if billed monthly Up to 300 employee contacts · Unlimited visitors · Centrally manage unlimited locations, each billed at the plan rate · Email and SMS notifications · Email and phone support · NDAs, visitor photos, badges, and pre-registrations Read 8 Oct 2026 · instacheckin.io

Every InstaCheckin plan and price →

Strong points and limits

Strong points

  • Captures visitor details and photos at check-in.
  • Hosts can receive email and SMS arrival notifications.
  • Visitors can sign NDAs and waiver forms.
  • Analytics show daily, weekly, and monthly trends.

Limits

  • Hardware may be purchased separately.
  • The free plan covers one location.
  • Support is by email only on the Free and Basic plans.

Who it suits

InstaCheckin suits offices, schools, and manufacturing sites that need visitor sign-in, badges, host alerts, or pre-registration. It may also suit teams that want visitor trends across locations.

Verdict

InstaCheckin covers visitor sign-in, pre-registration, badges, and notifications, with features varying by plan. Check the employee-contact and location limits, and budget for separate hardware if needed.

Where Specifiction places it

Alternatives to InstaCheckinAll alternatives →