InstaCheckin vs The Receptionist
InstaCheckin
instacheckin.ioThe Receptionist
thereceptionist.comSide by side
| Figure | InstaCheckin | The Receptionist |
|---|---|---|
| Price from | $49/mo | $52.50/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | — | Yes |
| API | — | Yes |
| Plans published | 4 | 7 |
| Spec score · Visitor Management Software | 8.4 (#7) | 8.6 (#6) |
| Agreements | Visitors can sign NDAs and waiver forms during check-in, with documents customized to the visit purpose. | Check-in flows can require NDAs, legal agreements and other acknowledgements. |
| Badges | The app can automatically print branded visitor badges with customizable fields such as host name, check-in time, and purpose of visit. | A drag-and-drop badge designer supports customized visitor badge layouts and printing. |
| Headquarters | Redmond, Washington, United States | Denver, Colorado, United States |
| Notifications | Hosts can receive visitor arrival notifications by email and SMS, with preferences configurable per host. | When a visitor checks in, their contact can be alerted by email, text message, Slack, or Microsoft Teams. |
| Pre-registration | Visitors can be pre-registered individually or in bulk by uploading an Excel file, and employees can pre-register expected visitors from the dashboard. | Administrators can pre-register visitors and send arrival notifications. |
| Support | The support page says email is the only support channel and that phone and live chat are not offered. | The company promises unlimited support, live chat and an onboarding specialist for new customers. |
Plans
The Receptionist
- Core$630 a year
- Core$630 a year
- Enhanced$1,260 a year
- Enhanced$1,260 a year
- Pro$1,890 a year
- Pro$1,890 a year
- ExecutivePriced on request
In their own words
InstaCheckin
InstaCheckin provides an iPad self-service visitor sign-in kiosk, a cloud dashboard, and a searchable visitor log for offices, schools, and manufacturing sites. The kiosk collects visitor details through customizable fields, captures photos, and lets visitors sign NDAs or waiver forms customized to the visit purpose. It can print branded badges with fields such as host name, check-in time, and visit purpose. Hosts can receive arrival notifications by email and SMS, with preferences configurable per host. Employees can pre-register visitors in the dashboard; visitors can also be added individually or in bulk through an Excel upload. Employee contacts can likewise be imported from Excel. Analytics show daily, weekly, and monthly visitor trends across one or more locations. The free plan includes up to 50 employee contacts, unlimited visitors, one location, and email notifications. Paid plans start at $49 per month per location when billed annually; hardware is purchased separately. The listed platforms are iOS and web.
The Receptionist
The Receptionist has no write-up on Specifiction yet; its figures are above.