InStaff vs Noodle
InStaff
instaff.org
Noodle
vialect.comSide by side
| Figure | InStaff | Noodle |
|---|---|---|
| Price from | $0.20/mo | $4/mo |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | — | Yes |
| Linux | — | Yes |
| iOS | — | Yes |
| Android | — | Yes |
| API | — | Yes |
| Self-hosted | — | Yes |
| Plans published | 10 | 6 |
| Spec score · Intranet Software | 8.2 (#14) | 8.9 (#4) |
| Customization | Categories, approval paths, permissions, reporting, and export formats can be configured around existing policies and processes. | Administrators can customize navigation and branding, create department portals, use group-based access, set flexible permissions and drag-and-drop widgets. |
| Founded | 2014 | 2004 |
| Headquarters | Mississauga, Ontario, Canada | Crunchbase places Vialect in Tecumseh, Ontario, Canada. |
| Integrations | InStaff supports structured exports, imports, and custom integrations; its time-tracking page names Sage, QuickBooks, ADP, and Microsoft Dynamics and offers a native Sage 300 integration. | The integrations page names Active Directory, Google Workspace, Okta, OneLogin, Google Drive, Unsplash and Google Calendar. |
| Product | InStaff is a configurable employee portal for time tracking, paystubs, employee documents, announcements, directories, and related employee operations. | Noodle combines communication, collaboration, documents, knowledge, forms, tasks, and employee engagement in a digital workplace. |
| Support | Every portal includes customer support from 9 AM to 5 PM ET. | The site links to technical documentation, installation guides, how-to videos, and GPT chat support; the cloud plan includes setup support. |
Plans
InStaff
- Announcements & SurveysFree
- Employee Records Hub$0.20 a month
- Paystubs & Tax Forms$0.48, paid once
- Time Off Management$1 a month
- Expense Management$3 a month
- Time Tracking$5 a month
- Certifications & Licenses$20 a month
- Portal — up to 100 employees$40 a month
- Portal — 101–500 employees$80 a month
- Portal — 501+ employees$100 a month
Noodle
- Noodle FreeFree
- Noodle Cloud$4 a month
- Cloud Hosted$800 a month
- On-Premise Upgrades & Support$1,500 a year
- Noodle On-Premise$7,500, paid once
- On-Premise$7,500, paid once
In their own words
InStaff
InStaff is a configurable employee portal for time tracking, time-off requests, paystubs, documents, announcements, directories, and related employee operations. Time tracking includes digital timesheets, mobile clock-in, shared terminal mode, face or QR verification, and geofencing. Employees can request time off from any device, with configurable approval workflows, balances, and tracking rules. The portal stores policies, forms, contracts, and employee documents, with electronic signatures. Uploaded PDF paystubs are sorted and delivered to employee accounts, with a default retention period of seven years. Approved time can be exported as CSV or PDF or retrieved through the API. The service supports structured imports and exports, custom integrations, and a native Sage 300 integration. Every portal includes MFA, encrypted portals, role management, and regular product and security updates. InStaff is web-based, was founded in 2014, and is headquartered in Mississauga, Ontario, Canada. A 14-day trial is available and there is no free plan. Portal pricing starts at $40.00 per month for up to 100 employees; separate listed modules include time tracking at $5.00 per user / month and time-off management at $1.00 per user / month.
Noodle
Noodle is Vialect’s digital workplace combining communication, collaboration, documents, knowledge, forms, tasks, and employee engagement. Its tools include a people directory, news, activity feeds, forums, chat, calendars, workflows, analytics, and a wiki. Organizations can customize navigation, branding, pages, widgets, portals, and group-based permissions. Deployment is available as a cloud service or on an organization’s infrastructure, with Windows or Linux servers and MSSQL or PostgreSQL for on-premises trials. Integrations include Active Directory, Google Workspace, Okta, OneLogin, Google Drive, Google Calendar, Unsplash, and AI services including X, Google, Hugging Face, Anthropic, and OpenAI. APIs can share content with other applications. Listed plans include Noodle Free at free for up to five users and 5GB storage, Noodle Cloud at $4 a month per user, and on-premise options.