MainBoss vs MaintainX

MainBoss is maintenance management software from Thinkage Ltd. for planning maintenance, tracking equipment and recording work. It supports work requests, work orders, preventive maintenance schedules and equipment asset management. Inventory tools track materials, usage, costs and storeroom locations, and identify items needing reorder. Purchasing creates orders for materials and contractor services or preliminary requests for existing purchasing software. MainBoss Service can email workers about work orders, process emailed requests and send requestors automatic acknowledgments. With Web Access, workers can view assigned work, requests and inventory through a website and close work orders from web-enabled devices. MainBoss uses Microsoft SQL Server, and accounting records can be exported for other programs. It uses Windows login names and role-based permissions; the maker says accounting costs cannot be back-edited and that corrective entries provide an audit trail. MainBoss operates in English and Spanish. The free system is free, for one user and up to 50 requestors, with unlimited buildings and equipment. Licensed modules have a one-time charge, plus an annual fee for upgrades and updates.

MaintainX is a cloud-based computerized maintenance management system for web and mobile, designed for industrial and frontline teams managing maintenance and assets. Teams can create, assign, monitor, and report on work orders and requests, schedule preventive maintenance, and trigger work orders when meter readings meet specified conditions. It also monitors equipment health and parts inventory, with alerts when stock runs low. Digital checklists can include procedure scoring and automated corrective actions.

MaintainX Assist helps users search asset manuals, create work tasks, troubleshoot issues, and share insights within the platform. Listed integrations include Power BI, Infor ERP, Google Forms, and Slack; Zapier connects with over 7,000 apps. Open REST API access is listed as a Premium feature. Basic is free and includes unlimited work orders and procedures, but limits work orders with attached procedures and active repeating work orders to two each. Essential costs $20 per user/month billed annually or $25 billed monthly. Requester accounts are free, and a free trial is listed.