Millum Procurement vs PurchaseFlow

Millum Procurement is a purchasing system for hotels, restaurants and canteens, covering work from ordering through invoicing. It runs on Android, iOS and the web, and is designed for small and large businesses joining individually or through a purchasing organization. Users can search products, browse supplier catalogs, build shopping lists and set recurring orders. Order handling includes archives, confirmations, packing slips, goods receipt and discrepancy reporting. The Menu Bank supports recipes, costing, labeling and sharing, and can retrieve nutrition and allergen details from Matinfo. Inventory counts can be shared and completed online or offline on a mobile device or tablet; prices can be updated from supplier catalogs. Optional modules include menu planning, a CO2 calculator, food-waste tracking, free-text ordering, invoice services and Millum Insight. Integrations include Microsoft Dynamics 365, SAP, Xledger, Basware, Mashie, Izy, Matinfo and Validoo. Millum says these are tailored to customer systems, and some integration projects require customer or third-party adaptations. Pricing is on request; a trial of the purchasing module may be arranged for a few users and selected suppliers.

PurchaseFlow is an operating platform for purchasing, finance, stock, expenses and compliance across multi-site businesses. Its buying workflow covers multi-supplier baskets, requisitions, approvals and purchase orders, with budget checks when a request is made. Invoice Intelligence verifies invoice fields, matches invoices against purchasing records and checks for fraud, duplicates and calculation errors. Inventory counts, stock values and predictive ordering connect stock activity to purchasing and site usage; staff expenses, emailed receipts and mileage claims follow the same approval and finance controls. Supplier Management covers onboarding, agreements, performance scoring and rebate tracking through a supplier portal. Financial reports break spend down by site, supplier, category, cost code and project, with audit-ready exports. The site names Xero, Sage and NetSuite, alongside an open API and accounting and ERP integrations. PurchaseFlow says it is UK-hosted on AWS, Cyber Essentials certified and GDPR compliant, and supports SSO and SAML. Standard plans require a bespoke quote, with monthly or annual billing; the Startup Program offers early-stage operators with one to four sites full platform access for the first two sites free for 12 months, with application required. Paid pilots are available for one or two sites.