Skip to content
SPECIFICTION
Get listed

PurchaseFlow

purchase-flow.co.uk

Free plan WebAPI
Visit purchase-flow.co.uk
Spec score 8.1 #6 of 28 in Restaurant Procurement Software

What it is

PurchaseFlow is an operating platform for purchasing, finance, stock, expenses and compliance across multi-site businesses. Its buying workflow covers multi-supplier baskets, requisitions, approvals and purchase orders, with budget checks when a request is made. Invoice Intelligence verifies invoice fields, matches invoices against purchasing records and checks for fraud, duplicates and calculation errors. Inventory counts, stock values and predictive ordering connect stock activity to purchasing and site usage; staff expenses, emailed receipts and mileage claims follow the same approval and finance controls. Supplier Management covers onboarding, agreements, performance scoring and rebate tracking through a supplier portal. Financial reports break spend down by site, supplier, category, cost code and project, with audit-ready exports. The site names Xero, Sage and NetSuite, alongside an open API and accounting and ERP integrations. PurchaseFlow says it is UK-hosted on AWS, Cyber Essentials certified and GDPR compliant, and supports SSO and SAML. Standard plans require a bespoke quote, with monthly or annual billing; the Startup Program offers early-stage operators with one to four sites full platform access for the first two sites free for 12 months, with application required. Paid pilots are available for one or two sites.

Spec sheet

What it does
PurchaseFlow is a cloud procurement and purchase-order platform combining purchasing, invoices, suppliers and budgets in one system.Read 14 Oct 2026 · purchase-flow.co.uk
Intended users
The site targets multi-site operators in food service, education, construction, healthcare, facilities and retail, and describes features for finance, procurement, operations and IT teams.Read 2 Oct 2026 · purchase-flow.co.uk
API
The integrations page describes a RESTful API for connecting multiple systems and bespoke platforms.Read 14 Oct 2026 · purchase-flow.co.uk
Integrations
Confirmed Xero integration works through a native API or Zapier for bills, purchase orders, suppliers and payment status.Read 14 Oct 2026 · purchase-flow.co.uk
Security
The company states Cyber Essentials certification, GDPR compliance, role-based permissions, tenant isolation, audit trails and SSO/SAML support.Read 14 Oct 2026 · purchase-flow.co.uk
Support
Standard pricing includes in-app and email support; larger deployments include a named success manager.Read 14 Oct 2026 · purchase-flow.co.uk
Additional integrations
QuickBooks Online, Sage products, Microsoft Dynamics 365 Business Central, SAP Business One and NetSuite are available on request subject to project requirements.Read 14 Oct 2026 · purchase-flow.co.uk
API security
The feature brochure lists API security with authentication and data-protection controls.Read 14 Oct 2026 · purchase-flow.co.uk
Budgeting
Budgeting and forecasting provides rolling forecasts, allocations and variance tracking against committed spend.Read 14 Oct 2026 · purchase-flow.co.uk
Buying workflow
The platform supports multi-supplier baskets, requisitions, approvals, purchase orders and budget checks at the time of request.Read 2 Oct 2026 · purchase-flow.co.uk
Carbon tracking
Carbon Tracking attributes Scope 1–3 emissions to product lines using DEFRA 2025 factors and provides rollups and exports.Read 14 Oct 2026 · purchase-flow.co.uk
Company business classification
Companies House lists business and domestic software development under SIC 62012.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company founding
Companies House records incorporation on 24 July 2023.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company headquarters
The registered office is 86–90 Paul Street, London, England, EC2A 4NE.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company legal name
The registered company is PURCHASE FLOW LTD, company number 15023524, an active private limited company.Read 14 Oct 2026 · find-and-update.company-information.service.gov.uk
Company security details
The About page describes hosting on AWS UK, Cyber Essentials Plus, GDPR alignment, single-tenant hosting where it matters and audit logging.Read 2 Oct 2026 · purchase-flow.co.uk
Company size
LinkedIn lists Purchaseflow as privately held with 2–10 employees.Read 14 Oct 2026 · linkedin.com
Credit notes
PurchaseFlow can draft credit notes automatically when invoice discrepancies are detected.Read 14 Oct 2026 · purchase-flow.co.uk
Documentation
Publicly accessible material consists of marketing pages, FAQs, feature pages, blog posts and brochures; no public developer reference or SDK page was identified.Read 14 Oct 2026 · purchase-flow.co.uk
Expenses
Expenses and mileage claims use the same approval flow and audit trail as purchasing.Read 14 Oct 2026 · purchase-flow.co.uk
Financial reporting
Financial reporting provides audit-ready exports and spend cuts by site, supplier, category, cost code and project.Read 14 Oct 2026 · purchase-flow.co.uk
Hosting
PurchaseFlow states that it is cloud-based and hosted on Amazon Web Services in the UK.Read 14 Oct 2026 · purchase-flow.co.uk
Independent company profile
Crunchbase describes PurchaseFlow as an active private London company with 1–10 employees making cloud procurement and purchase-to-pay software.Read 14 Oct 2026 · crunchbase.com
Integration limitation
Non-Xero integrations are described as request-based and dependent on project requirements, API access and commercial viability.Read 14 Oct 2026 · purchase-flow.co.uk
Inventory
Inventory optimisation connects stock counts, valuations and consumption directly to purchasing.Read 14 Oct 2026 · purchase-flow.co.uk
Invoice checks
The invoice module checks supplier identity, purchase-order match, goods receipt, totals, duplicates, fraud patterns and price anomalies.Read 14 Oct 2026 · purchase-flow.co.uk
Invoice matching
Invoices are matched against purchase orders and goods-received records with five automated AI checks.Read 14 Oct 2026 · purchase-flow.co.uk
Notable news
The company’s LinkedIn page says it attended Web Summit Lisbon and worked with its first clients during its first year.Read 14 Oct 2026 · linkedin.com
Pilot limitation
The company says pilots are paid and normally run on one or two sites before a full rollout.Read 14 Oct 2026 · purchase-flow.co.uk
Pilots
PurchaseFlow offers paid pilots on one or two sites before a full rollout.Read 2 Oct 2026 · purchase-flow.co.uk
Pricing limitation
Standard pricing is not published and requires a bespoke quote based on sites, suppliers, modules and integrations.Read 14 Oct 2026 · purchase-flow.co.uk
Procurement workflow
Requisitions, approvals and purchase orders can be routed by site, value and category using configurable rules.Read 14 Oct 2026 · purchase-flow.co.uk
Reporting
Financial reporting provides spend views by site, supplier, category, cost code and project, with audit-ready exports.Read 2 Oct 2026 · purchase-flow.co.uk
Security and hosting
The company says PurchaseFlow is UK-hosted on AWS, Cyber Essentials certified, GDPR compliant, and supports SSO and SAML.Read 2 Oct 2026 · purchase-flow.co.uk
Security frameworks
A company article states AWS hosting and alignment with Cyber Essentials, GDPR and IASME certification.Read 14 Oct 2026 · purchase-flow.co.uk
Suggested ordering
AI suggested ordering uses usage, stock levels and lead times to propose replenishment orders.Read 14 Oct 2026 · purchase-flow.co.uk
Supplier management
Supplier management covers onboarding, agreements, catalogues, compliance, performance scoring and rebates through a supplier portal.Read 14 Oct 2026 · purchase-flow.co.uk
System requirements
The product is presented as a cloud service requiring no local installation; the public site does not publish browser, operating-system or hardware requirements.Read 14 Oct 2026 · purchase-flow.co.uk
Trademark scope
The UK Intellectual Property Office record covers procurement software, invoice reconciliation, budget and spend analysis, supplier management, analytics, APIs and hosted SaaS services for PurchaseFlow.Read 14 Oct 2026 · ipo.gov.uk

Plans and prices

Startup Program Free First 2 sites free for 12 months; application required Early-stage operators with 1–4 sites · first two sites only · full platform access Read 14 Oct 2026 · purchase-flow.co.uk
Standard plans Priced on request Monthly or annual; usually per site, or per invoice for high-volume operations Bespoke quote · no setup fee on standard plans · paid pilot available Read 14 Oct 2026 · purchase-flow.co.uk

Every PurchaseFlow plan and price →

Strong points and limits

Strong points

  • Buying workflow includes approvals and budget checks.
  • Invoice tools check matches, fraud, duplicates and calculations.
  • Inventory connects stock activity to purchasing and site usage.
  • Reports break spending down by site and project.
  • Supports SSO and SAML.

Limits

  • Standard plans require a bespoke quote.
  • Startup Program requires an application.
  • Pilots are paid.

Who it suits

PurchaseFlow is aimed at multi-site operators in food service, education, construction, healthcare, facilities and retail. Its features address finance, procurement, operations and IT teams.

Verdict

PurchaseFlow brings purchasing, invoices, inventory, expenses and supplier management into one multi-site platform. Pricing details require a quote, while early-stage operators can apply for the limited Startup Program offer.

Where Specifiction places it

Alternatives to PurchaseFlowAll alternatives →