Onfile vs SubDoc
Onfile
getonfile.comSubDoc
subdoc.ioSide by side
| Figure | Onfile | SubDoc |
|---|---|---|
| Price from | $49/mo | $14/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| API | Yes | — |
| Plans published | 3 | 5 |
| Spec score · Property Management Vendor Management Software | 7.6 (#21) | 8.4 (#9) |
| Purpose | Onfile collects, reviews, tracks, and renews vendor compliance documents such as COIs, W-9s, and licenses. | SubDoc tracks and verifies contractor certificates of insurance and business licenses in a centralized vendor compliance portal. |
| Security | Onfile describes organization-level data separation, controlled access, private document storage, and activity logs. | SubDoc says stored documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3. |
| Support | The site offers hands-on onboarding and direct access to the team for design partners. | Pro includes a 24-hour email support SLA, and Advanced includes priority support and a dedicated account manager. |
Plans
SubDoc
- StarterFree
- StarterFree
- Pro$14 a month
- Advanced$38.50 a month
- SubDoc AdvancedPrice not published
In their own words
SubDoc
SubDoc is a web portal for tracking contractor certificates of insurance and business licenses in vendor compliance workflows. Its AI reads uploaded certificates to extract policy numbers, carriers, dates, and coverage limits, then fills review fields. Vendors and brokers can submit documents through secure links without accounts or vendor fees. Teams can preview PDFs, compare uploaded limits with requirements, and approve, reject, or issue reasoned waivers. SubDoc tracks document expirations and sends renewal reminders; policy dates can also sync to Google Calendar across workspaces. Pro and Advanced include QuickBooks and Sage accounting exports, webhooks, and Zapier integration. Those plans can also flag invoices for payment holds when a policy has expired or an endorsement is missing. The free Starter plan is free and allows three tracked vendors, one workspace, one team seat, one project, five invoices per month, and 100 MB of storage. Pro is listed at $14 a month for the first three months, then $20 a month. SubDoc says documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3.