Ottimate vs Quadient AP by Beanworks
Ottimate
ottimate.com
Quadient AP by Beanworks
beanworks.comSide by side
| Figure | Ottimate | Quadient AP by Beanworks |
|---|---|---|
| Price from | Free | — |
| Free plan | Yes | — |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 6 | 0 |
| Spec score · Accounts Payable Software | 8.8 (#5) | 7.6 (#53) |
| Spec score · Restaurant Expense Management Software | 8.6 (#4) | 7.5 (#16) |
| Integrations | The maker lists QuickBooks, NetSuite, Acumatica, and Sage Intacct integrations and says it connects with hundreds of accounting systems. | The maker lists QuickBooks, Sage, Sage Intacct, NetSuite, Rent Manager, Jonas Club, Microsoft Dynamics, Xero, Clubessential, and Northstar, with custom integrations also available. |
| Invoice capture | The platform captures invoice header and line-item details from multiple formats, including handwritten invoices. | SmartCapture uses OCR to read invoice images and automatically code invoice fields, including vendor, invoice number, dates, and totals. |
| Mobile app | The iOS and Android mobile app supports invoice and payment approvals, document capture, expense management, notifications, and reporting. | The mobile app supports invoice approval and expense creation on iOS and Android, and uses an API to sync data with the cloud application. |
| Product | Ottimate is AI-powered accounts payable automation for AP managers, approvers, controllers, and CFOs across the invoice lifecycle. | Quadient AP is accounts payable automation software formerly known as Beanworks. |
| Purchase order matching | Ottimate matches invoices to purchase orders and receipts automatically. | Yes |
| Security | Ottimate states that its AP automation is SOC 2 Type 1 and Type 2 compliant and uses industry-standard encryption and security. | Quadient states that Quadient AP by Beanworks completed an external SOC 2 Type II assessment covering security, availability, confidentiality, privacy, and processing integrity. |
| Support | Customers can contact their support team through the website or the Ottimate platform. | Customers can contact support in-app, submit a request form, or email [email protected]. |
Plans
Ottimate
- Priority ACHFree
- Standard ACHFree
- Fast ACH$0.50, paid once
- Standard Check$5, paid once
- Priority Check$14.99, paid once
- Overnight Check$20.99, paid once
In their own words
Ottimate
Ottimate automates accounts payable across invoice capture, coding, approvals and vendor payments. It uses machine learning to capture invoice headers and line items, learn GL coding from invoices, route approvals, and match invoices to purchase orders and receipts. Its features page reports 99.5% header-level capture accuracy, 95% line-item accuracy, and automatic coding for 93.3% of line items. Teams can pay vendors centrally by virtual card, ACH or check, while spending analysis surfaces trends, outliers, invoice risk and cash-flow insights. The maker lists QuickBooks, NetSuite, Acumatica and Sage Intacct integrations, and says it connects with hundreds of accounting systems. Web, iOS and Android access is available; the mobile app supports invoice and document capture, coding, payment approvals and scheduling, expense management, notifications, reporting and spend tracking. Ottimate states that its AP automation is SOC 2 Type 1 and Type 2 compliant and uses industry-standard encryption and security. Pricing for the product is on request, and the maker says implementation takes 6–12 weeks. Listed payment issue costs range from complimentary ACH to $20.99.
Quadient AP by Beanworks
Quadient AP by Beanworks has no write-up on Specifiction yet; its figures are above.