Planday vs RotaCloud

Planday provides employee scheduling and workforce-management software for shift-working teams, on the web and on Android and iOS. Scheduling tools cover availability preferences, shift swaps, open and draft shifts, and reusable schedule templates. Workers can use Punch Clock to clock in and out from their devices, with location restrictions and rounding rules. Managers can compare scheduled and worked hours, approve shifts for payroll, and export timesheets through integrations. The mobile app also supports schedule viewing and updates, hour approvals and team communications. Planday connects with payroll, POS and HR systems, including Xero, Personio, Square, Lightspeed and ADP. Customers can configure working-time rules, contract hours and absence policies for automatic application to schedules, with real-time alerts for violations. The Starter plan includes Help Centre and live chat support; Pro includes dedicated phone support through a call-back service. Planday says it serves small, medium and enterprise businesses across industries such as hospitality, care homes, hotels, entertainment, retail, and fitness and wellness. There is no free plan; a 30-day trial is available. Starter costs £2.99 a month, billed per user/month, with a five-user minimum.

RotaCloud is workforce management software for growing businesses, with staff scheduling tools and a separate Time & Attendance add-on. Scheduling covers rota planning, labour cost control, holiday and absence management, availability tools, and reporting. Availability collection, time-off management, open-shift management, and shift swaps are supported. The add-on provides mobile or terminal clock-ins, automatically generated timesheets, GPS restrictions, and payroll reports and exports. Free iOS and Android apps let staff check shifts, clock in and out, manage annual leave, and arrange shift swaps. Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort; developers can also use the API documentation or contact the company about integrating their own applications. Standard costs £10.00 per month, billed monthly, and Pro costs £15.00 per month, billed monthly, each for 1–5 employees. Yearly billing is also offered with 2 months free. Time & Attendance and SMS notifications are add-ons. A 30-day trial does not require payment information. Businesses with more than 500 employees are directed to request a custom quote.