PracticeRunner vs ProbityCare
PracticeRunner
practicerunner.comProbityCare
probitycare.comSide by side
| Figure | PracticeRunner | ProbityCare |
|---|---|---|
| Price from | $8/mo | $25/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| Plans published | 4 | 8 |
| Spec score · Therapy Scheduling Software | 8.8 (#4) | 7.6 (#24) |
| Billing | Billing features include invoices, AutoPay, automatic invoicing, cards, bank transfers, external payment recording, superbills, statements and CMS-1500 claims. | Billing features include payer-specific contracted rates, claim checks, bulk remittance posting, a denials queue, and online client payment links. |
| Headquarters | Bruce Hearn's LinkedIn profile lists San Francisco, California, United States, and the privacy policy gives a San Francisco mailing address. | Miami, Florida, United States |
| Integrations | Listed integrations are Stripe for payments and Google Calendar for calendar synchronization. | The product page names Gusto, ADP, and Paychex for payroll; the HIPAA page also describes optional integrations for claims, lab results, e-prescribing, communications, and payments. |
| Security | The BAA states that PHI is encrypted in transit and at rest and that safeguards include role-based access controls and audit logging. | The maker states it uses TLS 1.2 or higher in transit, AES-256 at rest, mandatory multi-factor authentication, role-based permissions, and immutable audit logging. |
| Support | PracticeRunner offers email support, a knowledge base and direct founder onboarding; the contact page says replies typically arrive within 24 hours. | The contact page says the team usually replies by email within one business day. |
Plans
PracticeRunner
- StarterFree
- Archive$8 a month
- Professional$39 a month
- Group$59 a month
ProbityCare
- Student interns$25 a month
- Admin staff$60 a month
- Billing staff$60 a month
- Nonprofit Organizations$70 a month
- Group Practice (Over 31 staff)$75 a month
- Group Practice (16–30 staff seats)$80 a month
- Group Practice (6–15 staff seats)$85 a month
- Solo Providers$90 a month
In their own words
PracticeRunner
PracticeRunner brings therapy practice scheduling, clinical records, intake, billing, payments, secure communication, supervision and coordination into one system. It supports individual, couple, family, therapy-group, consultation and workshop services. Documentation includes progress notes, a Session Workspace, source material, intake forms, assessments, diagnoses and document storage. Optional AI can prepare sessions, draft notes from transcripts or other source material, extract text with OCR and revise notes; clinicians review drafts before saving or signing. Billing covers invoices, AutoPay, automatic invoicing, card and bank payments, recorded external payments, superbills, statements and CMS-1500 claims. Google Calendar sync works one way: changes there do not update PracticeRunner appointments, and Google events are not imported as appointments. Compatible calendar apps can subscribe to private, read-only feeds. The client portal, payment processing and insurance claims are listed. The Professional plan is $39/month, and the site also lists a free Starter plan for 30 days, capped at 10 active clients and one clinician. Platforms are Android, iOS and web.
ProbityCare
ProbityCare has no write-up on Specifiction yet; its figures are above.