ScheduleBase vs When I Work
ScheduleBase
schedulebase.comWhen I Work
wheniwork.comSide by side
| Figure | ScheduleBase | When I Work |
|---|---|---|
| Price from | $10/mo | $2.50/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 1 | 3 |
| Spec score · Gym Staff Scheduling Software | 8.1 (#13) | 8.4 (#8) |
| Founded | 1988 | 2010 |
| Headquarters | Plano, Texas, United States | Minneapolis, Minnesota, United States |
| Integrations | The ScheduleBase license describes possible interoperability with third-party platforms, but does not name specific integrations. | Official integrations include Rippling, Gusto, Simplepay.ca, Zapier, GoCo, People and ResaleAI, with payroll/POS connections listed in the plans. |
| Scheduling | Managers can enter shifts, copy schedules, use shift presets, and view schedules across two to four weeks. | Managers can build schedules, publish them, fill OpenShifts and notify staff immediately. |
| Trial | The ScheduleBase license says a free trial account receives its first 30 days of service free. | The free trial provides complete access for 14 days and requires no credit card. |
Plans
In their own words
ScheduleBase
ScheduleBase has no write-up on Specifiction yet; its figures are above.
When I Work
When I Work brings employee scheduling, shift swaps, team messaging, and time tracking together for shift-based workplaces. Auto scheduling assigns shifts using staff availability and qualifications, and managers can oversee multiple stores, departments, or job sites from one dashboard. The time clock tracks attendance, breaks, and time off, while staff can message without sharing phone numbers. It runs on the web, Android, and iOS. Essentials costs $2.50 a month billed per user per month; Pro is $5 a month billed per user per month; Premium is $8 a month billed per user per month. A 14-day trial offers complete access and requires no credit card, but there is no free plan. API key access, webhooks, and SAML/SSO are included in Premium. When I Work says it uses AWS, TLS, daily backups, multiple-disk writes, and mobile two-step verification. It does not offer an SLA, although its hosting partners guarantee 99.9% uptime.