Shifton vs When I Work
Shifton
shifton.comWhen I Work
wheniwork.comSide by side
| Figure | Shifton | When I Work |
|---|---|---|
| Price from | Free | $2.50/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 1 | 3 |
| Spec score · Gym Staff Scheduling Software | 7.7 (#20) | 8.4 (#8) |
| Headquarters | Miami, Florida, USA | Minneapolis, Minnesota, United States |
| Integrations | The integrations page names QuickBooks, Xero, Google Calendar, Outlook, Apple Calendar, Slack, Microsoft Teams, BambooHR, Workday, Zapier, Intercom, and Usedesk, and describes REST API and webhook support. | Official integrations include Rippling, Gusto, Simplepay.ca, Zapier, GoCo, People and ResaleAI, with payroll/POS connections listed in the plans. |
| Scheduling | Its scheduling features include automated shift planning, templates, labor rule and availability constraints, and real-time schedule updates. | Managers can build schedules, publish them, fill OpenShifts and notify staff immediately. |
| Trial | The pricing page says activating a module provides up to 60 days of free access; work location control lists a 10-day free trial. | The free trial provides complete access for 14 days and requires no credit card. |
Plans
In their own words
Shifton
Shifton is a workforce management platform for employee scheduling, time tracking, attendance, and payroll. Its scheduling tools can create shifts using templates and constraints based on labor rules and availability, with real-time schedule updates. Employees can clock in and out, submit time-off requests, and use location-based attendance features including GPS monitoring, geo-fenced zones, and location history. Approved leave appears in schedules. A forecasting module generates shift patterns from staffing demand entered manually or uploaded. The free Basic functions plan supports up to 10 team members and includes scheduling, a time clock, attendance, mobile apps for iOS and Android, unlimited schedules and locations, and reporting. Paid access starts at $1/mo, and activating a module can provide up to 60 days of free access; work location control has a 10-day trial. Integrations include accounting, calendar, HR, messaging, and workflow services, alongside REST API access and webhooks. Shifton says its services and data are hosted in the EU, with encryption in transit, HTTPS endpoints, bcrypt password hashing, role-based access, and OpenID-based SSO for Microsoft Entra ID and Google Workspace. It offers 24/7 support and serves shift-based industries including retail, healthcare, hospitality, and logistics.
When I Work
When I Work brings employee scheduling, shift swaps, team messaging, and time tracking together for shift-based workplaces. Auto scheduling assigns shifts using staff availability and qualifications, and managers can oversee multiple stores, departments, or job sites from one dashboard. The time clock tracks attendance, breaks, and time off, while staff can message without sharing phone numbers. It runs on the web, Android, and iOS. Essentials costs $2.50 a month billed per user per month; Pro is $5 a month billed per user per month; Premium is $8 a month billed per user per month. A 14-day trial offers complete access and requires no credit card, but there is no free plan. API key access, webhooks, and SAML/SSO are included in Premium. When I Work says it uses AWS, TLS, daily backups, multiple-disk writes, and mobile two-step verification. It does not offer an SLA, although its hosting partners guarantee 99.9% uptime.