SubDoc vs VendorSuite
SubDoc
subdoc.ioVendorSuite
vendorsuite.ioSide by side
| Figure | SubDoc | VendorSuite |
|---|---|---|
| Price from | $14/mo | $249/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Plans published | 5 | 2 |
| Spec score · Property Management Vendor Management Software | 8.4 (#9) | 7.4 (#29) |
| Compliance scoring | SubDoc calculates a vendor health score from 0 to 100 using active policies and expiration dates. | Vendors receive a real-time 0–100 compliance score based on configurable rules. |
| Security | SubDoc says stored documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3. | VendorSuite describes TLS encryption, role-based access control, JWT authentication, multi-tenant isolation, and hashed, expiring magic-link tokens. |
| Support | Pro includes a 24-hour email support SLA, and Advanced includes priority support and a dedicated account manager. | The pricing section lists a support ticketing system among the features included in both plans. |
| What it does | SubDoc is web software for collecting, verifying and tracking contractor certificates of insurance and other compliance documents. | VendorSuite automates vendor document intake, AI extraction, compliance scoring, vendor follow-ups, and reporting for property management companies. |
Plans
SubDoc
- StarterFree
- StarterFree
- Pro$14 a month
- Advanced$38.50 a month
- SubDoc AdvancedPrice not published
In their own words
SubDoc
SubDoc is a web portal for tracking contractor certificates of insurance and business licenses in vendor compliance workflows. Its AI reads uploaded certificates to extract policy numbers, carriers, dates, and coverage limits, then fills review fields. Vendors and brokers can submit documents through secure links without accounts or vendor fees. Teams can preview PDFs, compare uploaded limits with requirements, and approve, reject, or issue reasoned waivers. SubDoc tracks document expirations and sends renewal reminders; policy dates can also sync to Google Calendar across workspaces. Pro and Advanced include QuickBooks and Sage accounting exports, webhooks, and Zapier integration. Those plans can also flag invoices for payment holds when a policy has expired or an endorsement is missing. The free Starter plan is free and allows three tracked vendors, one workspace, one team seat, one project, five invoices per month, and 100 MB of storage. Pro is listed at $14 a month for the first three months, then $20 a month. SubDoc says documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3.
VendorSuite
VendorSuite has no write-up on Specifiction yet; its figures are above.