TeamKinetic vs WhenToHelp
TeamKinetic
teamkinetic.co.ukWhenToHelp
whentohelp.comSide by side
| Figure | TeamKinetic | WhenToHelp |
|---|---|---|
| Price from | £29/mo | $9.17/mo |
| Free plan | Yes | Yes |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 4 | 14 |
| Spec score · Event Volunteer Management Software | 8.0 (#16) | 8.4 (#8) |
| Headquarters | Manchester, UK | Tustin, California, USA |
| Purpose | TeamKinetic is a digital platform designed to make volunteering easier for organisations, volunteer managers, and volunteers. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Security | The Operational Security of Services policy says traffic to management consoles and public interfaces is protected by TLS and that HTTP access is not available. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Support | Growth includes phone support, and Enterprise includes training and implementation support. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
Plans
TeamKinetic
- CommunityFree
- Essentials£29 a month
- Growth£79 a month
- EnterprisePriced on request
WhenToHelp
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
- 61-100 helpers monthly$78 a month
- 101-150 helpers monthly$97 a month
- 1-10 helpers annual$110 a year
- WhenToHelp Full Version$110 a year
In their own words
TeamKinetic
TeamKinetic is a platform for organisations managing volunteering, with tools for volunteer registration, opportunity applications, role management, hours logging and reporting. Its free Community package includes unlimited volunteers, one admin account, three live opportunities and basic reporting. Essentials costs £29/mo and adds flexible opportunities, communication, hours logging, an impact dashboard and instant chat. Growth costs £79/mo and adds admin permissions, phone support and custom reports. Enterprise pricing is POA and includes API integrations, multi-organisation setups, a branded mobile app, training and implementation support. The free iOS and Android app supports expenses, opportunity applications, document handling and profile management. The company says all packages include unlimited volunteer accounts and do not charge by volunteer count. A documented API can extract data to tools such as MS BI and Tableau, and listed integrations include Tempo Time Credits, First Advantage and Scotland’s MILO system. Management consoles and public interfaces use TLS; the policy also describes encrypted backups. A 30-day money-back guarantee is offered if customers are not fully satisfied.
WhenToHelp
WhenToHelp is online scheduling software for organizations coordinating volunteers. Coordinators can build recurring schedules, start from templates, and move shifts with drag-and-drop tools. AutoFill assigns shifts based on volunteer preferences and scheduling constraints. Volunteers can enter time preferences, request time off, take open shifts, and trade shifts through the Tradeboard. Email and text notifications can alert volunteers to schedules and changes. Schedules have configurable views and can be printed; schedule data export is listed as a Full Version feature. Schedules can also be viewed in Google Calendar and Outlook, with automatic export to both. The service is available on the web, Android, and iOS, while its mobile version opens in a phone or tablet browser without a required app download. WhenToHelp Lite is free with limits of 250 volunteers, 100 shifts per week, and 18 months of past schedule information. The Full Version starts at $16 a month for 1–10 helpers. A 30-day trial is available without a credit card.