timeware HRMS Document Management vs Workforce.com

timeware HRMS Document Management is an integrated module for filing documents against employee records and controlling related workflows. Uploaded PDFs, Office files, and images are automatically indexed with OCR, including scans and handwriting, so users can search phrases within their contents. Employees can acknowledge documents in the ESS app, while smart PDF forms can be prefilled with employee data and signed responses filed automatically. HR can send new starters secure completion links by email or SMS. Files up to 10 MB are supported, with media-library videos up to 450 MB. Permissions apply to documents and search results, and files use secure, time-limited links. Data is stored in the UK on Microsoft Azure and encrypted in transit and at rest. The REST Developer API, signed webhooks, and change feed are included in every subscription. The plan costs £8 a month per employee, based on the chosen live-employee limit, with a one-off configuration fee.

Workforce.com combines payroll, HR and workforce management in one system for shift-based organizations. Its scheduling tools use business data to forecast demand and generate schedules, with auto-scheduling, availability collection, time-off management, open shifts and shift swaps. HR features cover onboarding, HRIS, performance management and applicant tracking. Payroll includes time and attendance, wage and hour automation, tax filing and benefits management. The company lists hospitality, retail and care among its use cases. The service is available on Android, iOS, web and API, and its mobile app supports phones and tablets. Listed integrations include ADP, QuickBooks, Gusto, Indeed, Clover and Lightspeed. Plans are licensed per user, with pricing depending on selected modules, staff count and implementation requirements; prices are on request and there is no free plan. A 14-day trial is listed. The Time Clock App requires a compatible Apple or Android tablet and cannot be used on a computer.