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timeware HRMS Document Management

timeware.co.uk

From £8/mo WebiOSAndroidAPI
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Spec score 7.4 #14 of 20 in Attendance Management Software

What it is

timeware HRMS Document Management is an integrated module for filing documents against employee records and controlling related workflows. Uploaded PDFs, Office files, and images are automatically indexed with OCR, including scans and handwriting, so users can search phrases within their contents. Employees can acknowledge documents in the ESS app, while smart PDF forms can be prefilled with employee data and signed responses filed automatically. HR can send new starters secure completion links by email or SMS. Files up to 10 MB are supported, with media-library videos up to 450 MB. Permissions apply to documents and search results, and files use secure, time-limited links. Data is stored in the UK on Microsoft Azure and encrypted in transit and at rest. The REST Developer API, signed webhooks, and change feed are included in every subscription. The plan costs £8 a month per employee, based on the chosen live-employee limit, with a one-off configuration fee.

Spec sheet

Purpose
Document management is an integrated HRMS module for filing documents against employee records and managing document workflows.Read 30 Sep 2026 · timeware.co.uk
API
The Developer API is described as a versioned REST API with signed webhooks and a change feed, included in every subscription.Read 30 Sep 2026 · timeware.co.uk
Integrations
The maker lists connections including Suprema, Paxton Net2, Sage, ADP, BambooHR and Genetec, plus exports for major UK payroll providers.Read 30 Sep 2026 · timeware.co.uk
Support
Subscriptions include a fully managed service, UK support and a named customer care team from go-live.Read 30 Sep 2026 · timeware.co.uk
Headquarters
Rochdale, Greater Manchester, United KingdomRead 28 Sep 2026 · timeware.co.uk
Founded
1986Read 28 Sep 2026 · timeware.co.uk
Access controls
Documents follow timeware’s permission model, search results are permission-scoped, and files are served through secure, time-limited links.Read 30 Sep 2026 · timeware.co.uk
Acknowledgements
Employees can acknowledge documents through the ESS app, with engagement and compliance recorded.Read 30 Sep 2026 · timeware.co.uk
AI indexing
Uploads are automatically indexed with OCR, including scans and handwriting, and can be searched by phrases in their contents.Read 30 Sep 2026 · timeware.co.uk
Company history
timeware says it was founded in 1986 and designs, builds and supports workforce management software from Rochdale, England.Read 30 Sep 2026 · timeware.co.uk
File limits
PDFs, Office documents and images are supported up to 10 MB per document; videos in the media library can be up to 450 MB.Read 30 Sep 2026 · timeware.co.uk
Forms
Smart PDF forms can be prefilled with employee data; signed answers are filed into the employee record automatically.Read 30 Sep 2026 · timeware.co.uk
Hosting and encryption
Document data is stored in the UK on Microsoft Azure and encrypted at rest and in transit.Read 30 Sep 2026 · timeware.co.uk
New starter workflow
HR can send a secure form link by email or SMS for a new starter to complete and sign online.Read 30 Sep 2026 · timeware.co.uk
Security certifications
The maker lists ISO 27001:2022 and Cyber Essentials Plus and says customer data stays in UK regions, with London primary hosting and Cardiff disaster recovery.Read 30 Sep 2026 · timeware.co.uk

Plans and prices

timeware® HRMS £8 a month per employee; charged on chosen live-employee limit unlimited users · all modules and three apps · managed service, UK support, updates, UK hosting, onboarding and data migration included · archived person £1/mo · one-off configuration fee Read 30 Sep 2026 · timeware.co.uk

Every timeware HRMS Document Management plan and price →

Strong points and limits

Strong points

  • OCR indexes scans and handwriting
  • Employees acknowledge documents in ESS
  • Secure links limit file access
  • UK Azure hosting and encryption
  • API included in every subscription

Limits

  • No free plan
  • 10 MB limit for most documents
  • One-off configuration fee applies
  • Archived people cost £1/mo

Who it suits

It suits HR teams needing searchable employee records, digital forms, acknowledgements, and controlled document access. UK organisations may value UK hosting, support, and payroll integrations.

Verdict

timeware HRMS Document Management combines OCR search, forms, acknowledgements, permissions, and employee self-service in one HR module. The subscription includes managed service, UK support, updates, onboarding, and migration, while file-size limits and extra archived-person charges need planning.

Where Specifiction places it

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