When I Work vs Workrota
When I Work
wheniwork.com
Workrota
workrota.appSide by side
| Figure | When I Work | Workrota |
|---|---|---|
| Price from | $2.50/mo | $28.25/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 3 | 2 |
| Spec score · Restaurant Scheduling Software | 8.4 (#9) | 7.6 (#20) |
| Founded | 2010 | 2026 |
| Integrations | Official integrations include Rippling, Gusto, Simplepay.ca, Zapier, GoCo, People and ResaleAI, with payroll/POS connections listed in the plans. | The events feature supports Google Calendar and calendar-feed imports, plus automatic imports of games for tracked teams. |
| Messaging | Built-in messaging supports announcements, shift reminders and direct messages without exposing employee phone numbers. | The app includes announcements, a team wall, direct messages, and photo sharing. |
Plans
In their own words
When I Work
When I Work brings employee scheduling, shift swaps, team messaging, and time tracking together for shift-based workplaces. Auto scheduling assigns shifts using staff availability and qualifications, and managers can oversee multiple stores, departments, or job sites from one dashboard. The time clock tracks attendance, breaks, and time off, while staff can message without sharing phone numbers. It runs on the web, Android, and iOS. Essentials costs $2.50 a month billed per user per month; Pro is $5 a month billed per user per month; Premium is $8 a month billed per user per month. A 14-day trial offers complete access and requires no credit card, but there is no free plan. API key access, webhooks, and SAML/SSO are included in Premium. When I Work says it uses AWS, TLS, daily backups, multiple-disk writes, and mobile two-step verification. It does not offer an SLA, although its hosting partners guarantee 99.9% uptime.