ChronoScan AP Invoice Processing

Spec sheet

What it does

ChronoScan captures supplier invoices from scanners, PDFs and email, extracts header and line-item data, validates it and exports structured results to ERP or document systems.Read 21 Oct 2026 · chronoscan.org

Audience

The maker describes Professional as suited to individuals and small teams, Advanced to growing businesses and automation, and Enterprise to multi-user, high-volume deployments.Read 7 Oct 2026 · chronoscan.org

Deployment

ChronoScan runs on customer Windows machines and servers, and Enterprise adds a thin web client over client/server infrastructure.Read 21 Oct 2026 · chronoscan.org

Trial

The maker invites companies or users needing a professional trial to contact sales for demo or trial licenses; it does not state a trial duration on that page.Read 7 Oct 2026 · chronoscan.org

API

ChronoAPI provides REST API classes for requesting services, processing files and executing tasks programmatically.Read 21 Oct 2026 · chronoscan.org

Integrations

Output options include ODBC databases, XML, CSV, REST JSON, SharePoint, M-Files, CMIS repositories, file systems, FTP/sFTP, Azure Storage, Google Drive, SMTP, VBScript and PowerShell.Read 21 Oct 2026 · chronoscan.org

Support

Users receive a free community forum, while registered customers can obtain direct email and priority helpdesk support; active maintenance provides priority assistance.Read 21 Oct 2026 · chronoscan.org

Headquarters

Collado Villalba, Madrid, SpainRead 28 Sep 2026 · chronoscan.org

AI extraction

AI extraction supports GPT, Gemini and on-premise models accessed through Ollama.Read 21 Oct 2026 · chronoscan.org

AP workflow

ChronoScan describes automating invoice intake, data extraction, vendor-master validation, and export to ERP or accounting systems.Read 7 Oct 2026 · chronoscan.org

Automation

Unattended invoice processing can run through HotFolders or IMAP, including overnight.Read 7 Oct 2026 · chronoscan.org

Capture inputs

Invoice jobs can ingest TWAIN scanners, multifunction devices, native PDFs, hot folders and Enterprise IMAP email attachments.Read 21 Oct 2026 · chronoscan.org

CLI

ChronoCMD can trigger jobs, process files and automate tasks from shell scripts, batch files or scheduled tasks.Read 21 Oct 2026 · chronoscan.org

Company founded

LinkedIn lists ChronoScan Capture as founded in 2013.Read 21 Oct 2026 · linkedin.com

Company headquarters

LinkedIn lists headquarters in Collado Villalba, Madrid, Spain.Read 21 Oct 2026 · linkedin.com

Company ownership and size

LinkedIn describes ChronoScan Capture as privately held and shows about 195 followers; a related Digital File S.L. listing places the company at 2–10 employees.Read 21 Oct 2026 · linkedin.com

Developer resources

The maker publishes API and CLI documentation, VBScript object-model material and GitHub repositories containing open-source examples and integration scripts.Read 21 Oct 2026 · chronoscan.org

Documentation depth

Documentation includes user guides, configuration references, technical articles, AI quickstarts, scripting references, API/CLI material and Enterprise guides.Read 21 Oct 2026 · chronoscan.org

Export options

The license comparison lists XML/CSV, database, PDF/TIFF, CMIS, FTP/sFTP, M-Files, SharePoint, and SMTP export options.Read 7 Oct 2026 · chronoscan.org

Extensibility

Custom automation can be written with VBScript and PowerShell actions, alongside command-line execution.Read 21 Oct 2026 · chronoscan.org

Free edition

The Free Version is no charge for home use, includes a nag screen, and is intended for non-commercial use.Read 7 Oct 2026 · chronoscan.org

Input sources

The AP application accepts paper, email attachments, MFPs, scanners, and native PDFs.Read 7 Oct 2026 · chronoscan.org

Invoice fields

It captures invoice header fields and full line-item detail.Read 7 Oct 2026 · chronoscan.org

Legal entity

The EULA identifies Digital File S.L. as the software owner, while the website identifies ChronoScan Capture S.L. as the operating company.Read 21 Oct 2026 · chronoscan.org

Licence

ChronoScan is proprietary software owned by Digital File S.L.; its EULA grants a perpetual object-code licence and prohibits reverse engineering.Read 21 Oct 2026 · chronoscan.org

Limit: Capterra setup

A Capterra reviewer says initial setup on the device was challenging before becoming easier with continued use.Read 21 Oct 2026 · capterra.com

Limit: G2 interface and setup

G2 reviewers mention glitches, a dated or less polished interface and some difficulty learning the interface or getting started.Read 21 Oct 2026 · g2.com

Line-item extraction

Invoice detail lines can be captured into data grids with quantity, description, price and VAT fields.Read 21 Oct 2026 · chronoscan.org

OCR engines

The product offers ChronoScan, Tesseract, Nuance and Google Vision OCR engines.Read 21 Oct 2026 · chronoscan.org

On-premise processing

The maker says local OCR and Ollama-based AI can process documents inside the customer network without sending them to the cloud.Read 21 Oct 2026 · chronoscan.org

Platform

The download page provides an .exe installer and lists Windows versions including Windows 11 and Windows Server 2025.Read 7 Oct 2026 · chronoscan.org

Praise: Capterra capture flexibility

Capterra reviewers praise capturing data from many formats, high image quality, quick navigation and responsive customer service.Read 21 Oct 2026 · capterra.com

Praise: G2 scanning and OCR

G2 reviewers repeatedly describe scanning as fast, efficient and accurate, with strong PDF recognition and broad application integration.Read 21 Oct 2026 · g2.com

Praise: GetApp value and support

GetApp user metrics show especially strong scores for features, customer support and value for money, with all listed reviews positive.Read 21 Oct 2026 · getapp.com

Rating on Capterra

4.7 out of 5 from 12 reviewsRead 21 Oct 2026 · capterra.com

Rating on G2

4.1 out of 5 from 10 reviewsRead 21 Oct 2026 · g2.com

Rating on GetApp

4.7 out of 5 from 12 reviewsRead 21 Oct 2026 · getapp.com

Security and privacy

The privacy policy describes GDPR access, correction, deletion, restriction, objection and portability rights and says collected email addresses are not sold or shared outside ChronoScan except for stated purposes.Read 21 Oct 2026 · chronoscan.org

Security controls

Enterprise provides user roles and access controls for document and data access.Read 7 Oct 2026 · chronoscan.org

Supplier detection

MasterKey identifies suppliers and applies supplier-specific settings in Advanced and Enterprise editions.Read 21 Oct 2026 · chronoscan.org

System requirements

Advanced and Professional require an Intel i7/Xeon-equivalent processor, at least 4 GB RAM and 1.5 GB disk space on supported Windows versions.Read 21 Oct 2026 · chronoscan.org

Validation

It validates supplier data, PO numbers, and receipt references against existing databases and supports configurable multi-rule field validation.Read 7 Oct 2026 · chronoscan.org

Validation controls

Jobs can check vendor masters and purchase-order tables through ODBC, detect duplicate invoice numbers and apply field, format and total rules.Read 21 Oct 2026 · chronoscan.org

Workflow

The Enterprise edition supports teams with role-based access for approval workflows.Read 7 Oct 2026 · chronoscan.org

Plans and prices

Every ChronoScan AP Invoice Processing plan and price →

Where Specifiction places it

• Invoice Processing Software#1 of 309.2