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CoachAccountable

coachaccountable.com

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Spec score 9.1 #1 of 28 in Employee Coaching Software

What it is

CoachAccountable is a coaching platform for structuring client work and supporting accountability. Coaches can create action plans, track metrics, keep notes, share worksheets and files, support journaling, and run group coaching. Courses can be self-paced, calendar-based, or group-based, with automated content delivery. Appointment scheduling, calendar sync, invoicing, recurring billing, and online payments through Stripe, Square, or PayPal are included. Listed connections include Google Calendar, Outlook Calendar, Apple iCal, Zoom, Microsoft Teams, Google Meet, Zapier, Integrately, and a native API. Team Edition adds coach oversight, shared resources, client-coach pairing, and customizable permissions. Monthly pricing depends on active client count, and all plans include the complete feature set; Starter costs $20 a month for two clients. A 30-day trial has no feature caps and does not require a credit card. The platform runs on web, Android, and iOS. CoachAccountable says it is GDPR compliant but not HIPAA compliant, and does not use AI or machine learning on coaching relationship content.

Spec sheet

What it does
CoachAccountable is a web-based coaching-management system for actions, metrics, session notes, worksheets, courses, groups, scheduling, billing and client follow-through.Read 15 Oct 2026 · coachaccountable.com
Purpose
CoachAccountable is a coaching platform designed to add structure and accountability to coaching and help coaches deliver more effective coaching.Read 7 Oct 2026 · coachaccountable.com
Intended users
The maker presents the product for individual coaches, coaching organizations, and teams coordinating coaching at scale.Read 7 Oct 2026 · coachaccountable.com
Platforms
The maker describes a mobile-friendly workspace accessible from any web-connected device and an installable homescreen app.Read 7 Oct 2026 · coachaccountable.com
Trial
The maker offers a 30-day free trial without requiring a credit card and says the trial has no limits or feature caps.Read 7 Oct 2026 · coachaccountable.com
API
The API uses POST requests to https://dev.coachaccountable.com/API/ and returns JSON fields including status, result, return, error and message.Read 15 Oct 2026 · dev.coachaccountable.com
Integrations
The listed integrations are Stripe, Square, PayPal, Zoom, Google Calendar, Outlook Calendar, Apple iCal and Zapier, with a public API also available.Read 15 Oct 2026 · dev.coachaccountable.com
Security
The platform uses TLS/SSL encryption, nightly encrypted offsite backups, and hosting in a SOC 2-certified data center.Read 7 Oct 2026 · coachaccountable.com
Support
Official support promises human email help, screen-sharing or calls, with responses within 24 hours and often faster.Read 15 Oct 2026 · dev.coachaccountable.com
Headquarters
St. Louis, Missouri, United StatesRead 28 Sep 2026 · coachaccountable.com
Founded
2012Read 28 Sep 2026 · coachaccountable.com
Action plans
Coaches can assign action items and projects with due dates, reminders and completion tracking.Read 15 Oct 2026 · dev.coachaccountable.com
AI use
The product tour states that CoachAccountable does not use AI or machine learning on coaching relationship content.Read 7 Oct 2026 · coachaccountable.com
Coaching tools
Features include action plans, metrics, client notes, worksheets, journaling, file sharing, and group coaching tools.Read 7 Oct 2026 · coachaccountable.com
Company founding
LinkedIn lists the company as founded in 2007, while the company's enterprise page says it has been in business since August 2012.Read 15 Oct 2026 · linkedin.com
Company size
LinkedIn lists CoachAccountable as privately held with 2–10 employees and headquarters in Denver, Colorado.Read 15 Oct 2026 · linkedin.com
Compliance limit
CoachAccountable states that it is GDPR compliant but itself is not HIPAA compliant.Read 15 Oct 2026 · dev.coachaccountable.com
Courses
The platform supports self-paced, calendar-based, and group courses with automated content delivery.Read 7 Oct 2026 · coachaccountable.com
Courses and groups
Coaches can deliver self-paced, calendar-based and group courses with drip sequences and automated onboarding tasks.Read 15 Oct 2026 · dev.coachaccountable.com
Data export
Customers can export CSV reports, portable HTML client records, uploaded files, raw JSON account content and use the API.Read 15 Oct 2026 · dev.coachaccountable.com
Documentation
The public knowledge base contains 367 help articles covering orientation, business operations, coaching, teams, accounts and FAQs.Read 15 Oct 2026 · coachaccountable.com
Founder
Crunchbase identifies John Larson as the founder and lists the company as a private Denver software business with 1–10 employees.Read 15 Oct 2026 · crunchbase.com
Hosting model
The company says CoachAccountable runs only on coachaccountable.com, so self-hosting is not offered.Read 15 Oct 2026 · coachaccountable.com
Language
The user interface is available only in English, although customer-supplied content can be written in other languages.Read 15 Oct 2026 · coachaccountable.com
Licence
The product is presented as a hosted proprietary service and the official site provides no open-source licence.Read 15 Oct 2026 · coachaccountable.com
Limit: learning curve
Reviewers commonly say the large feature set takes time to learn, especially metrics and initial setup.Read 15 Oct 2026 · g2.com
Limit: pricing growth
GetApp's review summary notes pricing concerns for group programs as the active-client roster grows.Read 15 Oct 2026 · getapp.com
Metrics
The platform tracks key metrics over time and provides visual progress reporting against targets.Read 15 Oct 2026 · dev.coachaccountable.com
Mobile delivery
The product is a responsive web app requiring no download or installation, with an optional branded home-screen shortcut.Read 15 Oct 2026 · coachaccountable.com
Notable news
CoachAccountable announced its Perspective essay series on LinkedIn roughly ten months before the page was crawled in 2026.Read 15 Oct 2026 · linkedin.com
Payments
Invoices and recurring billing can use Stripe, Square or PayPal without CoachAccountable adding a processing fee.Read 15 Oct 2026 · dev.coachaccountable.com
Praise: breadth
Review summaries praise having scheduling, invoicing, worksheets, courses, metrics, reminders and client records together.Read 15 Oct 2026 · g2.com
Praise: support
Independent reviewers repeatedly describe the support as responsive, knowledgeable, personal and quick to resolve problems.Read 15 Oct 2026 · getapp.com
Pricing limit
Monthly pricing is based on active client count, and all plans include the complete feature set.Read 7 Oct 2026 · coachaccountable.com
Rating on G2
4.7 out of 5 from 11 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
5.0 out of 5 from 67 reviewsRead 15 Oct 2026 · getapp.com
Rating on Trustpilot
4.8 out of 5 from 47 reviewsRead 15 Oct 2026 · trustpilot.com
Scheduling
Scheduling includes embeddable booking, Google, Outlook and Apple calendar synchronization, recurring appointments, group sessions and Zoom links.Read 15 Oct 2026 · dev.coachaccountable.com
Scheduling and billing
It offers appointment scheduling, calendar sync, invoicing, recurring billing, and online payments through Stripe, Square, or PayPal.Read 7 Oct 2026 · coachaccountable.com
Security hosting
The service is hosted by Deft in a SOC 2-certified Chicago data center with a HIPAA-compliant environment, hardware firewall, TLS, HSTS and nightly encrypted S3 backups.Read 15 Oct 2026 · dev.coachaccountable.com
Session notes
Session notes can be templated, retained as a history and marked private or shared with clients.Read 15 Oct 2026 · dev.coachaccountable.com
Team coaching
Team Edition provides coach oversight, shared resources, client-coach pairing, and customizable access permissions.Read 7 Oct 2026 · coachaccountable.com
Version history
Major versions were released in August 2012, November 2017, July 2020 and August 2023; smaller updates commonly ship five to ten times per month.Read 15 Oct 2026 · coachaccountable.com
Webhooks
Webhooks can post selected client, coach, action, appointment and invoice events to URLs with custom headers and retry failed deliveries up to five times.Read 15 Oct 2026 · coachaccountable.com
Worksheets
Fillable worksheets support text, checkboxes, image prompts, reminders and automated assignment.Read 15 Oct 2026 · dev.coachaccountable.com

Plans and prices

Starter $20 a month 2 clients 2 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com
Starter $20 a month monthly 2 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 1 $40 a month 5 clients 5 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com
Level 1 $40 a month monthly 5 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 2 $70 a month 10 clients 10 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com
Level 2 $70 a month monthly 10 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 3 $120 a month monthly 20 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 3 $120 a month 20 clients 20 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com
Level 3.5 $200 a month 35 clients 35 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com
Level 3.5 $200 a month monthly 35 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 4 $250 a month monthly 50 clients · complete system · active clients counted Read 15 Oct 2026 · dev.coachaccountable.com
Level 4 $250 a month 50 clients 50 clients · active clients count · full-featured system Read 7 Oct 2026 · coachaccountable.com

Every CoachAccountable plan and price →

Strong points and limits

Strong points

  • Includes action plans, metrics, notes, and journaling.
  • Supports courses with automated content delivery.
  • Offers scheduling, recurring billing, and online payments.
  • 30-day trial requires no credit card.
  • All plans include the complete feature set.

Limits

  • Starter is limited to 2 clients.
  • Monthly pricing is based on active client count.
  • The platform is not HIPAA compliant.

Who it suits

It suits individual coaches, coaching organizations, and teams coordinating coaching at scale. Its courses, group tools, and team oversight can support coaches working with multiple clients or other coaches.

CoachAccountable in depth

Read the full write-up

CoachAccountable is a coaching practice platform for independent coaches and organizations that want client work and administration in one place. It is strongest for practices combining structured coaching, courses, scheduling, and payments; its active-client pricing and lack of HIPAA compliance are significant constraints.

Overview

Founded in 2012 and headquartered in St. Louis, CoachAccountable is designed to give coaching engagements more structure and accountability. Action plans and progress metrics sit alongside courses, scheduling, invoicing, and billing, making it a plausible operational hub for a practice that uses several of those workflows. A coach who only needs a calendar or payment processor may be paying for breadth they do not need.

The platform is GDPR compliant and uses TLS/SSL encryption, nightly encrypted offsite backups, and hosting in a SOC 2-certified data center. Those safeguards do not make it HIPAA compliant: the maker says the product is not HIPAA compliant despite its hosting environment being HIPAA compliant. Practices handling information that requires HIPAA compliance should choose another service. CoachAccountable also states that it does not use AI or machine learning on coaching relationship content.

Key features

Structured client work and learning

Action plans, metrics, client notes, worksheets, journaling, file sharing, and group coaching tools cover both session preparation and work between sessions. Courses can be self-paced, calendar-based, or group-based, with automated content delivery. This is a useful combination for coaches who build repeatable programs around individual or group engagements; it is less compelling if a practice has no need to assign materials or track progress.

Scheduling and payments

Appointment scheduling, calendar sync, invoicing, recurring billing, and online payments through Stripe, Square, or PayPal put routine administration alongside client work. Integrations also include Google Calendar, Outlook Calendar, Apple iCal, Zoom, Microsoft Teams, Google Meet, Zapier, Integrately, and a native API. That range supports connecting common calendar, meeting, payment, and automation tools, although the value depends on which of them a practice already uses.

Team coaching and portability

Team Edition adds coach oversight, shared resources, client-coach pairing, and customizable access permissions, which makes the product more relevant to organizations coordinating work across coaches than a solo-only tool. Users can export reports as CSV, client records as HTML, uploaded files, and account content as JSON, and can access the API. In-app help, a knowledge base, and unlimited premium email support are also offered; the product tour says email responses arrive within 24 hours, often sooner.

Pricing

CoachAccountable is paid, with a 30-day free trial that requires no credit card and has no feature caps. Every paid plan includes the complete feature set, so the decision is primarily about active-client capacity rather than access to core features. Monthly pricing is based on active client count; the entry plan covers two clients, which can be restrictive for a growing practice.

PlanPriceActive clientsStarter$20 a month2Level 1$40 a month5Level 2$70 a month10Level 3$120 a month20Level 3.5$200 a month35Level 4$250 a month50Level 4.5$340 a month75Level 5$400 a month100Level 5.5$600 a month150Level 6$800 a month200Starter suits a small practice with no more than two active clients; Level 1 and Level 2 raise that capacity to five and ten without changing the feature set. Higher tiers provide progressively more room for established practices and larger rosters, up to 200 active clients on Level 6. There is no free plan, so the trial is the way to assess the full system before committing.

Platforms

CoachAccountable is available on web, iOS, and Android, and provides an API. That combination suits coaches who want mobile access as well as a browser-based system, or organizations that need an integration route beyond the named calendar, meeting, payment, and automation services.

Who it's for

Individual coaches who combine client accountability work with learning materials, appointments, and billing are the clearest fit. Coaching organizations can also benefit from Team Edition's oversight, resource sharing, pairing, and permissions. The active-client model is a poor match for a practice seeking a free tier, while the compliance limitation rules it out for organizations that require HIPAA compliance.

Pros and cons

Pros: All paid plans include the complete feature set, so lower tiers do not withhold core capabilities from small practices.

Pros: Coaching tools, courses, scheduling, billing, and group workflows share one platform, which can consolidate several practice tasks.

Pros: The 30-day trial has no credit-card requirement or feature caps, making it possible to evaluate the full product before paying.

Cons: The entry plan costs $20 a month and covers only two active clients, limiting its usefulness for even modestly larger rosters.

Cons: There is no free plan, and monthly cost rises as active-client capacity increases.

Cons: The product is not HIPAA compliant, despite its hosting environment being HIPAA compliant.

Alternatives

For a free starting point, Clarity-ID offers a free Starter plan for up to three coachees, with AI session summaries and tailored exercise generation; consider it if that smaller free setup fits better than CoachAccountable's paid two-client entry tier. Coaching Loft has a free plan and a $1 a month Basic plan billed annually for two clients, with 50 MB storage, base functionality, a public coach profile, and Google Calendar sync, making it worth considering when a low-cost start and those basics are enough.

Exantur starts at €19 a month for one coach, up to three active coachees, one program, and 100MB storage; choose it when those stated limits and its lower entry price suit a smaller practice. Simply.Coach has a STARTER plan at $9 a month when paid annually for three individuals, one contract, one program, and 1 GB storage, an alternative if that narrower package and annual billing align with your needs. RedSeed has a free plan for you and two team members with all learning content, one month of rolling data, and limited Archie AI; it is the more relevant option if that learning-content setup is the priority.

For organization-focused coaching options with custom pricing, EZRA, AceUp, and CoachHub are alternatives to compare. Browse Coaching Software or Employee Coaching Software for related categories.

Verdict

CoachAccountable is a strong fit for independent coaches and coaching organizations that will use its client structure, courses, scheduling, and billing together. The full feature set on every plan and the uncapped 30-day trial are meaningful advantages, but the two-client paid entry tier and rising active-client costs call for careful capacity planning. Look elsewhere if you need a free plan or HIPAA compliance.

Verdict

CoachAccountable combines client-management tools with courses, scheduling, and billing, with the same feature set across plans. Starter costs $20 a month for two clients; note the stated HIPAA compliance limitation when assessing fit.

Where Specifiction places it

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