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Coleva

getcoleva.com

From $3.25/mo Free plan iOS
Visit getcoleva.com
Spec score 9.1 #3 of 26 in Personal CRM Software

What it is

Coleva is an iPhone personal CRM and relationship journal that organizes short written or dictated entries into memories about people, places, and moments. On-device intelligence extracts people, relationships, dates, and details, with a one-tap undo. A living map shows connections in colour-coded groups, while search can answer plain-English questions from the user's notes. Birthday lead-time reminders and check-in nudges help users follow up. The Free plan is limited to 20 people and includes journal capture, the living map, birthdays, and Ask Coleva. Coleva Plus adds unlimited people, important-date reminders, calendar-synced nudges, AI assist, career and location trails, photo avatars, app lock, and custom map colours. Plus costs $3.99 a month or $39 a year. Notes, diary entries, relationships, and attached photos are stored locally on the iPhone; the maker says it has no server holding user content. Optional Cloud Assist can send limited text or profile information to OpenAI's API when enabled in Settings, and can be turned off. Coleva requires iOS 26.0 or later.

Spec sheet

Product
Coleva is an iPhone personal CRM and relationship journal that turns short diary entries into organized information about people, places and moments.Read 21 Oct 2026 · getcoleva.com
Integrations
The privacy policy names Apple Intelligence, Apple's Maps geocoding service, Apple Calendar access for Plus nudges, and OpenAI's API for optional Cloud Assist.Read 7 Oct 2026 · getcoleva.com
Headquarters
United KingdomRead 28 Sep 2026 · getcoleva.com
Maker
Coleva says it is made by an independent developer in the United Kingdom; the App Store identifies the developer as Luke Jetten.Read 7 Oct 2026 · getcoleva.com
Account model
The app has no account, login or sign-up requirement.Read 21 Oct 2026 · getcoleva.com
Advertising and analytics
Coleva says it has no advertising, analytics, tracking SDKs or third-party trackers.Read 21 Oct 2026 · getcoleva.com
App Store category
Apple categorizes Coleva as a Productivity app with a 4+ age rating.Read 21 Oct 2026 · apps.apple.com
App Store developer
Apple identifies Luke Jetten as the developer and seller.Read 21 Oct 2026 · apps.apple.com
App Store platform
Apple lists Coleva as only for iPhone and requiring iOS 26.0 or later.Read 21 Oct 2026 · apps.apple.com
App Store privacy disclosure
Apple's listing says the developer reports collecting unlinked purchase-history and product-interaction data, and Apple has not verified that disclosure.Read 21 Oct 2026 · apps.apple.com
App Store rating
The UK App Store lists 5.0 out of 5 from 2 ratings.Read 21 Oct 2026 · apps.apple.com
App Store size
The listing reports an app size of 4.4 MB.Read 21 Oct 2026 · apps.apple.com
App Store update
Version 1.1 added improved on-device journal handling, widgets and minor bug fixes after version 1.0.Read 21 Oct 2026 · apps.apple.com
Ask Coleva
Users can ask plain-English questions and receive answers from their own notes.Read 21 Oct 2026 · getcoleva.com
Automatic filing
On-device intelligence identifies people, relationships, dates and other details in entries.Read 21 Oct 2026 · getcoleva.com
Backups
Coleva data is included in normal iCloud or computer iPhone backups, with no separate Coleva backup service.Read 21 Oct 2026 · getcoleva.com
Backups and support
Coleva has no separate sync or backup service; app data is included in the user's normal iPhone backups, and the policy lists email support for privacy questions.Read 7 Oct 2026 · getcoleva.com
Birthday reminders
Birthday reminders are delivered with lead time.Read 21 Oct 2026 · getcoleva.com
Calendar integration
Calendar events are read-only on-device for Plus nudges and are not uploaded.Read 21 Oct 2026 · getcoleva.com
Capture and filing
Users can type or dictate entries, and on-device intelligence extracts people, relationships, dates and details with a one-tap undo.Read 7 Oct 2026 · getcoleva.com
Check-in nudges
Coleva can prompt users to contact someone who has been unwell or has gone quiet.Read 21 Oct 2026 · getcoleva.com
Cloud AI exception
For Plus subscribers on devices without Apple Intelligence, optional Cloud Assist can send limited text or profile information to OpenAI's API when enabled in Settings.Read 7 Oct 2026 · getcoleva.com
Cloud Assist
Optional Cloud Assist is available only to Plus users on devices without Apple Intelligence when enabled.Read 21 Oct 2026 · getcoleva.com
Cloud control
A single Privacy setting switch disables Cloud Assist and keeps processing local.Read 21 Oct 2026 · getcoleva.com
Contacts integration
Contacts are read on-device to match names and are not uploaded.Read 21 Oct 2026 · getcoleva.com
Data controller
The privacy policy identifies an independent developer in the United Kingdom as the UK GDPR data controller.Read 21 Oct 2026 · getcoleva.com
Data deletion
Deleting the app removes Coleva data from the device.Read 21 Oct 2026 · getcoleva.com
Device permissions
Optional permissions cover microphone, speech recognition, contacts, calendars, Face ID and notifications; contacts and calendar data are read on-device and not uploaded.Read 7 Oct 2026 · getcoleva.com
Journal capture
Users can type a sentence or dictate one using the microphone.Read 21 Oct 2026 · getcoleva.com
Limit: device support
The published app is limited to iPhone and requires iOS 26.0 or later.Read 21 Oct 2026 · apps.apple.com
Limit: free capacity
The free tier is limited to the user's closest 20 people.Read 21 Oct 2026 · getcoleva.com
Living map
People, places and things are displayed as connected colour-coded groups.Read 21 Oct 2026 · getcoleva.com
Local storage
People, relationships, diary entries and notes are stored locally on the iPhone.Read 21 Oct 2026 · getcoleva.com
Maps
Coleva may send a recorded place name to Apple's Maps geocoding service and says it does not request or use the device's location.Read 7 Oct 2026 · getcoleva.com
Maps integration
Recorded place names may be sent to Apple's Maps geocoding service; device location is not used.Read 21 Oct 2026 · getcoleva.com
On-device intelligence
Entry understanding uses Apple natural-language frameworks, Apple Intelligence where supported and a built-in local model.Read 21 Oct 2026 · getcoleva.com
OpenAI API
Cloud Assist sends specified text or short person profiles through Coleva's relay to OpenAI's API for processing.Read 21 Oct 2026 · getcoleva.com
Permissions
Microphone, speech recognition, contacts, calendars, Face ID and notifications are requested only when needed and are optional.Read 21 Oct 2026 · getcoleva.com
Platform
The App Store listing says Coleva is only for iPhone and requires iOS 26.0 or later.Read 7 Oct 2026 · apps.apple.com
Plus AI features
Plus includes AI assistance for difficult sentences and gift ideas from recorded details.Read 21 Oct 2026 · getcoleva.com
Plus app lock
Plus provides a Coleva PIN or Face ID app lock.Read 21 Oct 2026 · getcoleva.com
Plus capacity
Coleva Plus removes the free plan's 20-person limit and supports unlimited people.Read 21 Oct 2026 · getcoleva.com
Plus features
Coleva Plus includes unlimited people, important-date reminders, calendar-synced nudges, AI assist, career and location trails, photo avatars, app lock and custom map colours.Read 7 Oct 2026 · getcoleva.com
Plus history
Plus includes career and location trails for tracking changes over time.Read 21 Oct 2026 · getcoleva.com
Plus presentation
Plus adds photo avatars and custom map colours.Read 21 Oct 2026 · getcoleva.com
Plus reminders
Plus adds reminders for important dates and calendar-synchronized prompts.Read 21 Oct 2026 · getcoleva.com
Privacy controls
The policy says the app has no account, analytics, advertising or tracking SDKs, and Cloud Assist can be switched off at any time.Read 7 Oct 2026 · getcoleva.com
Rating on US App Store
The US App Store says the app has not received enough ratings or reviews to display an overview.Read 21 Oct 2026 · apps.apple.com
Reminders and search
Coleva provides birthday lead-time reminders, check-in nudges and plain-English answers from the user's notes.Read 7 Oct 2026 · getcoleva.com
Sync limitation
Coleva does not provide a separate sync service.Read 21 Oct 2026 · getcoleva.com
Undo
The app shows what it filed and provides one-tap undo.Read 21 Oct 2026 · getcoleva.com
Voice transcription
Voice is transcribed on the iPhone.Read 21 Oct 2026 · getcoleva.com

Plans and prices

Free Free closest 20 people · journal capture · living map · birthdays · Ask Coleva Read 21 Oct 2026 · getcoleva.com
Coleva Plus $3.99 a month monthly unlimited people · important-date reminders · calendar-synced nudges · AI assist · career and location trails · photo avatars · app lock · custom map colours Read 21 Oct 2026 · apps.apple.com
Coleva Plus Yearly $39 a year yearly unlimited people · important-date reminders · calendar-synced nudges · AI assist · career and location trails · photo avatars · app lock · custom map colours Read 21 Oct 2026 · apps.apple.com

Every Coleva plan and price →

Strong points and limits

Strong points

  • Entries can be typed or dictated.
  • On-device intelligence extracts people, dates, and details.
  • Free plan includes journal capture and a living map.
  • Plus adds calendar-synced nudges and app lock.

Limits

  • Requires iOS 26.0 or later.
  • Free plan is limited to 20 people.
  • No separate sync or backup service is provided.
  • Optional Cloud Assist can send limited information to OpenAI.

Who it suits

Coleva suits iPhone users who want to keep relationship notes and reminders organized. Its Free plan is capped at 20 people, while Plus supports unlimited people and adds calendar-linked nudges and other features.

Verdict

Coleva combines a relationship journal with reminders, mapping, and searchable notes, with content stored locally on the iPhone. Buyers should note the iOS requirement, the free-plan limit, and the optional Cloud Assist data transfer.

Where Specifiction places it

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