DataMotion Secure Email Exchange

DataMotion Secure Email Exchange is an enterprise service for sending and receiving encrypted email and attachments. It is best suited to healthcare, financial services, and government organizations with complex workflows; smaller teams seeking a self-serve, priced plan should look elsewhere.

Overview

The service combines encrypted delivery with recipient access, message tracking, and audit records. Recipients can open secure attachments from their inbox through Clickless SafeTLS without a password, portal login, or separate decryption step, which reduces friction for people outside the organization. Organizations retain delivery records and can track whether messages and attachments were sent, received, and opened.

DataMotion says it encrypts email in transit and at rest using AES and FIPS 140-2 validated cryptography. Its product page lists support for HIPAA, GLBA, PCI-DSS, HITECH, GDPR, PIPEDA, FINRA, and CJIS, alongside HITRUST CSF certification, DirectTrust/EHNAC credentials, ONC-Health IT Modular Certification, and SOC 2 for cloud services. The platform runs on Microsoft Azure public cloud infrastructure described by DataMotion as FedRAMP-certified.

Key features

Recipient access: Clickless SafeTLS avoids passwords and portal logins for secure attachment access, a practical advantage when sending to external recipients.

Workflow integration: Integrations include Microsoft Outlook, Microsoft Teams, Google Workspace, and Power Automate. RESTful APIs can connect secure email to EHR, CRM, ERP, applications, and portals, making the service a stronger fit for embedded enterprise workflows than a standalone encryption add-on.

Controls and records: Message expiry, administrator access controls, and tracking with audit trails support oversight of sensitive exchanges.

Enterprise support: Enterprise deployments include dedicated technical account management, custom workflow onboarding, and priority support with guaranteed response SLAs.

Pricing

Secure Email Exchange is an enterprise offering with custom pricing; contact sales for a quote. There is a free plan, but its terms and limits are not provided. DataMotion also offers free trial access to its Secure Message Center, without a stated trial duration. That makes a sales conversation necessary to establish the cost, trial window, and fit for a particular deployment.

The enterprise plan is the option for organizations that need workflow onboarding, priority support, and API or business-system integration. It is not a straightforward choice for an individual or small team comparing fixed per-user prices: the plan has no published price, and the free plan's terms are unclear.

Platforms

The service supports web, iOS, Android, and API access. Outlook and Gmail integration are indicated, while the product page also names Microsoft Teams, Google Workspace, and Power Automate. This spread suits organizations connecting users across mobile, browser, and existing business systems; the API is particularly relevant when secure email needs to sit inside another application.

Who it's for

DataMotion is aimed at healthcare, financial services, and government organizations handling sensitive information across complex enterprise workflows. Its compliance support, identity-based recipient verification, audit records, and integration options make it a credible fit for teams that need more than message encryption alone. Organizations with simple email needs or strict upfront budget requirements are less well served by custom pricing and an undefined free-plan allowance.

Pros and cons

Pro: Recipients can access secure attachments without a password or portal login, reducing hurdles for external correspondents.

Pro: APIs, business-platform integrations, tracking, and audit trails make it suitable for managed workflows and oversight.

Pro: Dedicated technical account management, workflow onboarding, and guaranteed support response SLAs support enterprise deployments.

Con: Custom pricing and an unspecified free-plan allowance make costs difficult to compare before contacting sales.

Alternatives

For a broader shortlist, see Email Encryption Software or File encryption tools.

FlowCrypt is a better fit for teams under 100 users seeking a free extension plan with a 5 MB attachment threshold; its enterprise plan supports attachments up to 25 MB.

Mailvelope suits extension and web users who want a published Business price of €3 a month per user for 1–49 users.

Lockbin is worth considering for a single user who can work within its free plan's 25 MB attachment limit and six months of inbox storage, or its $10 a month Premium plan.

c.Email is a free extension option for readers who want unlimited email addresses and support for an existing email address.

SecureMyEmail is an option for users who want Windows, macOS, iOS, or Android support and a free plan for one email address.

Virtru Email Encryption may suit buyers seeking a paid option with web, desktop, and mobile platforms and plans starting at $119 a month, billed annually, for five users.

Proofpoint Email DLP and Encryption is another paid alternative.

gpg4o is a Windows option for Outlook users seeking OpenPGP encryption.

Verdict

Choose DataMotion Secure Email Exchange if your organization needs encrypted exchanges integrated into enterprise workflows, with recipient-friendly access, tracking, and dedicated support. Its strongest case is the combination of workflow integration and oversight; its main drawback is that custom pricing and unclear trial and free-plan terms make it harder to assess without engaging sales.