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GageList

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Spec score 9.1 #3 of 23 in Calibration Management Software

What it is

GageList is cloud-based calibration management software for maintaining gage records and calibration activity. It includes scheduling, certificates, labels, and traceability, as well as measurement system analysis studies for Gage R&R, Attribute, Linearity, and Bias. Its uncertainty calculator creates GUM-based budgets. Clarity AI reads vendor calibration certificates, identifies a matching gage, and prepares a record for review and approval. Integrations include a public REST API, Zapier automation, and single sign-on. Native Android and iOS apps support offline gage updates, barcode and QR scanning, and syncing after reconnecting. The free plan covers up to 25 gages and 5 users, with 5 MB storage; paid plans include unlimited users. CORE costs $79 a year, billed at $948 per year, for up to 500 gages and 500 MB storage. PLUS, PRO, and MAX are also listed, with higher gage and storage limits. The 30-day trial is available. On-premise or private installation is available on Custom plans, whose price is not listed.

Spec sheet

What it does
GageList is a cloud calibration-management system for tracking gages, calibration events, certificates and compliance records.Read 15 Oct 2026 · gagelist.com
Purpose
GageList is cloud-based calibration management software for managing gages and calibration records.Read 28 Sep 2026 · gagelist.com
Intended users
The maker describes GageList as suitable for quality managers and organizations managing calibration across teams and multiple sites.Read 28 Sep 2026 · gagelist.com
Deployment
On-premise or private installation is available on Custom plans.Read 28 Sep 2026 · gagelist.com
Integrations
GageList offers a public REST API, Zapier automation and single sign-on through an identity provider.Read 15 Oct 2026 · gagelist.com
Security
The maker states that GageList has SOC 2 Type 2 controls, GDPR data-protection practices, multi-factor authentication, role-based access, SSL encryption, and daily backups.Read 28 Sep 2026 · gagelist.com
Compliance
GageList says it supports standards including ISO 9001, ISO 17025, AS9100, IATF 16949, and 21 CFR Parts 11 and 820.Read 28 Sep 2026 · gagelist.com
Support
The maker lists video tutorials, an online support portal, and free phone support for paid plans; its company page says help desk support is free to all users.Read 28 Sep 2026 · gagelist.com
License
GageList is offered as proprietary SaaS from Espresso Moon LLC; the official pages do not publish an open-source license.Read 15 Oct 2026 · gagelist.com
Headquarters
Spring, Texas, United StatesRead 28 Sep 2026 · gagelist.com
API use cases
The API is intended to connect calibration data with ERP, asset-management, MES, accounting and spreadsheet systems.Read 15 Oct 2026 · gagelist.com
Browser and mobile access
The web application runs in browsers on any device, while the companion mobile app supports offline work and label scanning.Read 15 Oct 2026 · gagelist.com
Calibration management
Core functions include gage records, automatic scheduling, certificates, labels, digital signatures and traceability.Read 15 Oct 2026 · gagelist.com
Calibration tools
Features include gage records, calibration scheduling and certificates, labels, and traceability.Read 28 Sep 2026 · gagelist.com
Certificate automation
Clarity AI reads vendor calibration certificates, finds the matching gage, and fills in a record for review and approval.Read 28 Sep 2026 · gagelist.com
Clarity AI
Clarity uses OCR and AI to extract calibration-certificate data, match the gage and stage a draft for human approval.Read 15 Oct 2026 · gagelist.com
Company profile
LinkedIn lists GageList as a privately held software-development company founded in 2004, headquartered in Spring, Texas, with 11–50 employees.Read 15 Oct 2026 · linkedin.com
Compliance support
Official compliance coverage includes ISO 9001, ISO 17025, AS9100, IATF 16949, 21 CFR Parts 11 and 820, API Q1/Q2 and additional standards.Read 15 Oct 2026 · gagelist.com
Documentation
The knowledge base includes setup guides, settings instructions, mobile and web changelogs, and Clarity configuration articles.Read 15 Oct 2026 · gagelist.com
Free plan limit
The free plan includes up to 25 gages and 5 users, while paid plans include unlimited users.Read 28 Sep 2026 · gagelist.com
Limit: Apple scanning
An Apple reviewer reported that the app could not focus closely enough to scan small QR-code labels.Read 15 Oct 2026 · apps.apple.com
Limit: Capterra deployment preference
One Capterra reviewer identified cloud-only delivery and an annual subscription as a preference-based drawback.Read 15 Oct 2026 · capterra.com
Limit: G2 lifecycle coverage
The same G2 reviewer wanted installation qualification, technical-tool documents and corrective-action tracking for full tool-lifecycle management.Read 15 Oct 2026 · g2.com
Limit: Google Play stability
A Google Play reviewer reported that the Android app began crashing whenever a gage record was opened.Read 15 Oct 2026 · play.google.com
Limit: Software Advice procedures
A Software Advice reviewer said the product lacked a library of standard calibration procedures.Read 15 Oct 2026 · softwareadvice.com
Migration service
GageList advertises a Migration Concierge that moves data from spreadsheets or legacy systems, usually at no charge on paid plans.Read 15 Oct 2026 · gagelist.com
Mobile
The iOS and Android mobile app supports offline gage updates, barcode and QR scanning, and automatic syncing after reconnecting.Read 28 Sep 2026 · gagelist.com
MSA and uncertainty
The MSA suite includes Gage R&R, Attribute, Linearity, and Bias studies, and the uncertainty calculator creates GUM-based budgets.Read 28 Sep 2026 · gagelist.com
MSA suite
Built-in measurement-systems-analysis tools cover Gage R&R, attribute, linearity and bias studies.Read 15 Oct 2026 · gagelist.com
Notable news
The mobile changelog records version 6.6 released April 28, 2026 with iOS 26 bug fixes, following version 6.0 support for saving custom-field updates.Read 15 Oct 2026 · gagelist.com
Ownership and funding
Gregslist describes GageList as a small Houston-area B2B SaaS company and marks its funding as self-funded.Read 15 Oct 2026 · gregslist.com
Praise: Capterra usability
Capterra reviewers repeatedly describe the interface as easy to learn, with useful mobile access, reporting and quick gage lookup.Read 15 Oct 2026 · capterra.com
Praise: G2 cloud workflow
A G2 reviewer praised the cloud deployment, offline capability and dashboard for reducing spreadsheet and audit work.Read 15 Oct 2026 · g2.com
Praise: Software Advice support
Software Advice reviewers commonly praise the clean interface, ease of setup, email alerts and responsive customer support.Read 15 Oct 2026 · softwareadvice.com
Rating on Apple App Store
3.4 out of 5 from 7 ratings.Read 15 Oct 2026 · apps.apple.com
Rating on Capterra
4.7 out of 5 from 111 reviews.Read 15 Oct 2026 · capterra.com
Rating on G2
4.0 out of 5 from the displayed review; G2 lists free and paid plans.Read 15 Oct 2026 · g2.com
Rating on GetApp
4.7 out of 5 from 111 reviews.Read 15 Oct 2026 · getapp.com
Rating on Google Play
4.3 out of 5 from 8 reviews.Read 15 Oct 2026 · play.google.com
Rating on Software Advice
4.7 out of 5 from 111 reviews.Read 15 Oct 2026 · softwareadvice.com
Security controls
The security page states SOC 2 Type 2 controls, GDPR privacy practices, MFA, role-based access, Azure AD SSO, SSL encryption, monitoring and daily backups.Read 15 Oct 2026 · gagelist.com
Self-hosting
Private or on-premise installation is available on Custom plans for data-residency, network or air-gap requirements.Read 15 Oct 2026 · gagelist.com
Uncertainty calculator
The uncertainty tool combines variation sources into a GUM-based uncertainty budget.Read 15 Oct 2026 · gagelist.com
Unlimited users
All paid plans provide unlimited users without per-seat charges.Read 15 Oct 2026 · gagelist.com

Plans and prices

Free Free free forever 5 users · 25 gages · 5 MB storage · mobile app 30-day trial Read 15 Oct 2026 · gagelist.com
FREE Free 5 users · 25 gages · 5 MB storage Read 28 Sep 2026 · gagelist.com
Core $79 a month billed annually ($948 per year) unlimited users · 500 gages · 500 MB storage Read 15 Oct 2026 · gagelist.com
CORE $99 a month (per month) Unlimited users · 500 gages · 500 MB storage Read 28 Sep 2026 · gagelist.com
Plus $159 a month billed annually ($1,908 per year) unlimited users · 1,000 gages · 1 GB storage Read 15 Oct 2026 · gagelist.com
PLUS $199 a month (per month) Unlimited users · 1,000 gages · 1 GB storage Read 28 Sep 2026 · gagelist.com
Pro $249 a month billed annually ($2,988 per year) unlimited users · 5,000 gages · 10 GB storage Read 15 Oct 2026 · gagelist.com
PRO $299 a month (per month) Unlimited users · 5,000 gages · 10 GB storage Read 28 Sep 2026 · gagelist.com
Max $399 a month billed annually ($4,788 per year) unlimited users · 10,000 gages · 25 GB storage Read 15 Oct 2026 · gagelist.com
MAX $499 a month (per month) Unlimited users · 10,000 gages · 25 GB storage Read 28 Sep 2026 · gagelist.com
CORE $948 a year ($948 per year) Unlimited users · 500 gages · 500 MB storage Read 28 Sep 2026 · gagelist.com
PLUS $1,908 a year ($1908 per year) Unlimited users · 1,000 gages · 1 GB storage Read 28 Sep 2026 · gagelist.com

Every GageList plan and price →

Strong points and limits

Strong points

  • Includes calibration scheduling, certificates, labels, and traceability.
  • Mobile apps support offline updates and barcode or QR scanning.
  • Free plan covers up to 25 gages and 5 users.
  • Offers a public REST API and Zapier automation.

Limits

  • Free plan includes only 5 MB storage.
  • CORE costs $79 a year, billed at $948 per year.
  • Private installation is available only on Custom plans.

Who it suits

GageList suits quality managers and organizations managing calibration across teams or multiple sites. The free plan covers up to 25 gages and 5 users; Custom plans offer private installation.

GageList in depth

Read the full write-up

GageList is calibration management software for quality teams coordinating gages across people or sites. Its combination of calibration records, measurement analysis and mobile scanning suits programs with more than a basic due-date register to manage. The free plan is a small-scale starting point; growing inventories mean moving to an annual tier.

Overview

GageList brings gage records, calibration scheduling, certificates, labels and traceability together with measurement-system analysis (MSA) and uncertainty tools. That breadth can keep calibration workflows and related analysis in one system, though it may be more than teams that only need a simple register require. The maker says it supports standards including ISO 9001, ISO 17025, AS9100, IATF 16949, and 21 CFR Parts 11 and 820.

It is headquartered in Spring, Texas, United States. For other tools in the category, see Calibration Management Software.

Key features

Records and analysis

Gage records, scheduled calibrations, certificates, labels, audit trails and standards traceability cover the central recordkeeping workflow. The MSA suite supports Gage R&R, Attribute, Linearity and Bias studies, and the uncertainty calculator creates GUM-based budgets. Those analysis tools make GageList a stronger fit for teams that need more than due-date tracking; smaller programs may not need that additional scope.

Certificate automation and integrations

Clarity AI reads vendor calibration certificates, identifies the matching gage and fills in a record for review and approval. That can reduce manual entry while retaining a check before records are approved. A public REST API, Zapier automation and single sign-on integrations offer ways to connect it with other workflows.

Mobile work and security

Native iOS and Android apps support offline gage updates, barcode and QR scanning, and syncing after reconnecting. That is useful for work away from a desk, although offline changes depend on a later connection to sync. The maker states that GageList has SOC 2 Type 2 controls, GDPR data-protection practices, multi-factor authentication, role-based access, SSL encryption and daily backups.

Pricing

GageList uses a freemium model, with a 30-day trial also offered. The free plan costs nothing and includes 5 users, 25 gages and 5 MB of storage. Its low caps make it a way to start or manage a very small inventory, not a roomy long-term tier.

Paid plans include unlimited users, but differ substantially in capacity: CORE is $79 a year, billed ($948 per year), for 500 gages and 500 MB; PLUS is $159 a year, billed ($1908 per year), for 1,000 gages and 1 GB; PRO is $249 a year, billed ($2988 per year), for 5,000 gages and 10 GB; and MAX is $399 a year, billed ($4788 per year), for 10,000 gages and 25 GB. CORE is the first paid step beyond the free gage cap, while the higher tiers are better suited to larger inventories or storage needs. The published tier details give no added user cap for these plans.

CUSTOM has custom pricing and includes unlimited users, gages and storage, with private installation available. It fits organizations that need that capacity or a private installation rather than a fixed-capacity tier. The stated 500-asset limit is a separate consideration for buyers comparing asset capacity with gage allowances.

Platforms

GageList supports web, Android, iOS, API and self-hosted platforms. On-premise or private installation is available on Custom plans, so organizations seeking that deployment option need to consider the custom-pricing tier.

Who it's for

GageList is best suited to quality managers and organizations managing calibration across teams or multiple sites, particularly when MSA, uncertainty calculations and mobile gage updates belong in the same workflow. A very small program can begin on the free plan, but its 25-gage and 5 MB storage ceilings leave little headroom. Teams needing more capacity should weigh the annual paid tiers against their gage and storage requirements.

Pros and cons

Pro: Calibration records, schedules, certificates, audit trails and traceability sit alongside MSA studies and GUM-based uncertainty budgets, reducing the need to separate those tasks across tools.

Pro: Offline mobile updates and barcode or QR scanning support gage work away from a desk, with syncing when a connection returns.

Pro: Unlimited users on paid plans can accommodate teams without a stated seat ceiling.

Con: The free plan is limited to 25 gages and 5 MB, so even modest growth can require a paid tier.

Con: Storage varies sharply by tier, from 500 MB on CORE to 25 GB on MAX, making capacity a key part of the annual-plan decision.

Con: Private installation is reserved for CUSTOM, so it is not an option on the fixed-capacity tiers.

Alternatives

Druck 4Sight2 is worth comparing for a free calibration setup with a 3-user, 1-site allowance, 500 tags and manual and portable calibration. IndySoft is another option for teams considering hosted cloud access on monthly or annual terms. CompuCal may suit buyers who prefer to request pricing through a demo.

Gaugify is an option for web-based use; its Starter tier is $70 a month for up to 500 assets, with crib and inventory management, email reminders, REST API integration and reports. Fluke MET/TEAM is worth considering for full calibration asset management with optional mobile, customer portal and commerce modules. GageRoom offers a free-forever plan with 50 active gages, 2 users, a central register, due dates and certificate attachments, making it a relevant comparison for a small register.

PrecisionCal is a lower-priced alternative to weigh for up to 500 instruments: its Pro Plan is $29 a month and includes advanced reporting, MSA Gage R&R studies, role-based permissions, custom certificates and priority email. CalibraCore is another freemium alternative to compare.

Verdict

Choose GageList if your calibration program needs records and scheduling alongside MSA, uncertainty calculations and mobile scanning, especially across teams or sites. Its free tier gives a small operation a way in, but the 25-gage and 5 MB limits are tight, and larger programs must budget for annual capacity tiers. Look elsewhere if you need a simpler register, or if the tier limits and custom-priced private installation do not fit your requirements.

Verdict

GageList pairs calibration records and scheduling with analysis tools and mobile scanning. Compare the free plan's gage and storage limits with the listed paid tiers before choosing.

Where Specifiction places it

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