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SPECIFICTION
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OpenText Core Email Message Privacy

cybersecurity.opentext.com

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Spec score 7.2 #26 of 31 in Email Encryption Software

What it is

OpenText Core Email Message Privacy secures sensitive messages and files while allowing senders to control access throughout a message’s lifecycle. Through Outlook or a secure portal, users can send attachments up to 100 GB per message. Digital-rights controls can restrict viewing, replies, forwarding, and expiration, while senders can later adjust or revoke rights. Recipients open secure messages through browser or mobile web links without installing software or a native app. Delivery, opens, downloads, and signatures are tracked in real time for auditability. Messages and files uploaded to the portal are encrypted at rest with AES 256. The service supports legally binding electronic signatures, Outlook and Single Sign-On integrations, and corporate branding. It is delivered as SaaS without additional infrastructure and works with hosted, on-premises, and hybrid email systems. OpenText describes it for managed service providers protecting small and medium-sized businesses. Pricing is on request; there is no free plan, and only professional users consume licenses while guest recipients are free.

Spec sheet

Purpose
Email Message Privacy provides end-to-end security for sensitive files and messages, with controls over viewing, replies, and forwarding.Read 2 Oct 2026 · cybersecurity.opentext.com
Audience
OpenText describes the product as purpose-built for managed service providers protecting small and medium-sized businesses.Read 2 Oct 2026 · cari01mstrop62eprod.dxcloud.episerver.net
Deployment
OpenText describes the product as SaaS with no additional infrastructure required.Read 2 Oct 2026 · cybersecurity.opentext.com
Integrations
The product works directly in Outlook and supports single sign-on and corporate branding.Read 2 Oct 2026 · cybersecurity.opentext.com
Compliance
The product supports regulatory compliance requirements and works with hosted, on-premises and hybrid email systems.Read 30 Sep 2026 · opentext.com
Support
OpenText provides product support resources for Core Email Message Privacy through its cybersecurity support portal.Read 30 Sep 2026 · cybersecurity.opentext.com
Headquarters
Waterloo, Ontario, CanadaRead 28 Sep 2026 · cybersecurity.opentext.com
Founded
1991Read 28 Sep 2026 · cybersecurity.opentext.com
Access
Recipients access secure messages through a browser or mobile web link and do not need to install software or a native mobile app.Read 2 Oct 2026 · cybersecurity.opentext.com
Activity tracking
The service tracks delivery, opens, downloads, and signatures, with activity logged for auditability.Read 2 Oct 2026 · cybersecurity.opentext.com
Digital rights
Digital-rights controls restrict viewing, replying, forwarding and message expiration.Read 30 Sep 2026 · cybersecurity.opentext.com
E-signatures
The service supports capturing legally binding signatures within secure message workflows.Read 2 Oct 2026 · cybersecurity.opentext.com
Encryption
Messages and files are uploaded to a secure portal and encrypted at rest with AES 256.Read 2 Oct 2026 · cybersecurity.opentext.com
File size
Users can send attachments up to 100 GB per message through Outlook or the portal.Read 2 Oct 2026 · cybersecurity.opentext.com
Large files
Users can send attachments up to 100 GB per message through Outlook or the secure portal.Read 30 Sep 2026 · cybersecurity.opentext.com
Licensing
Only professional users consume licenses; guest recipients are free.Read 2 Oct 2026 · cybersecurity.opentext.com
Message expiry
YesRead 20 Sep 2026 · cybersecurity.opentext.com
Mobile use
The product is fully accessible through mobile web and requires no native app.Read 30 Sep 2026 · cybersecurity.opentext.com
Outlook integration
YesRead 20 Sep 2026 · cybersecurity.opentext.com
Recipient access
Recipients access secure messages through browser or mobile links without installing software.Read 30 Sep 2026 · cybersecurity.opentext.com
Revocation
Senders can revoke or adjust access rights after delivery.Read 30 Sep 2026 · cybersecurity.opentext.com
Rights management
Senders can restrict viewing, replies, and forwarding, set message expiration, and change or revoke rights after sending.Read 2 Oct 2026 · cybersecurity.opentext.com
Sales
OpenText offers a request-a-demo contact path for the product.Read 2 Oct 2026 · cybersecurity.opentext.com
Secure delivery
linkRead 20 Sep 2026 · cybersecurity.opentext.com
Tracking
Delivery, opens, downloads and signatures are tracked in real time for auditability.Read 30 Sep 2026 · cybersecurity.opentext.com

Strong points and limits

Strong points

  • Sends attachments up to 100 GB per message
  • Supports post-delivery access changes and revocation
  • Tracks delivery, opens, downloads, and signatures
  • Encrypts portal content at rest with AES 256
  • Recipients need no software installation

Limits

  • Pricing is available only on request
  • No free plan is listed
  • Professional users consume licenses
  • Mobile access is through web links, not a native app

Who it suits

It suits managed service providers and organizations protecting sensitive email and files for small and medium-sized businesses. Teams needing Outlook workflows, access revocation, audit tracking, or electronic signatures may find the controls relevant.

Verdict

OpenText Core Email Message Privacy combines large-file delivery, rights management, audit tracking, and electronic signatures in a SaaS service. Its browser-based recipient access and Outlook integration reduce installation requirements, while licensing applies to professional users.

Where Specifiction places it

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