Paperless Forms

Paperless Forms is a cloud form builder for organizations that need to create, distribute, and manage routine forms without coding. It is a good fit for individuals, schools, nonprofits, and small businesses with moderate submission volumes. The main qualification is capacity: lower plans restrict forms, fields, and monthly submissions, while every account includes only one administrator.

Overview

Paperless Forms supports HR, registration, employment application, survey, contact, and payment workflows from a browser or mobile device. A drag-and-drop editor and templates reduce the work of building standard forms, while response management and spreadsheet exports help move collected information into other processes.

The freemium structure makes it easy to start, but the free and Basic tiers are best for small workloads. Business adds payment and presentation controls, yet still caps submissions at 500 per month. Enterprise and Premium are the practical choices when response volume or the number of form projects is the deciding factor.

Key features

The no-code builder lets users assemble forms visually and begin with reusable templates. That suits administrative teams that need several familiar form types rather than a developer-led custom system. Field quotas still matter: a complex form can consume a lower tier's allowance quickly.

Distribution works through an online link, email, SMS, or multiple embed options. Completed responses can be viewed and managed in Paperless Forms, then downloaded as Excel or CSV files for analysis or follow-up in other software.

Brand customization, electronic signature fields, PDF attachments, internal notes, reusable templates, and payment collection broaden the product beyond simple questionnaires. Integrations described by the service cover CRM, email marketing, project management, and cloud storage tools, with data sharing configured without coding. Payment acceptance and branded presentation are not included at every price level.

The company says the service uses SSL and is ISO certified and compliant with SSAE-16, HIPAA, PCI-DSS, ISAE 3402, and AMS-IX. It says dedicated servers in Lansing, Phoenix, and Amsterdam operate with redundancy. Its privacy policy says it does not use, sell, or share customers' forms or collected data, and that integrations transmit account information only as directed by the user.

Pricing

Paperless Forms has a free plan, a free trial, and paid plans starting at $14.95 per month. Each account includes one admin license; additional user licenses cost $14.95 per user per month. The pricing ladder is therefore more attractive to a solo administrator than to a growing team that needs several account users.

PlanPriceIncluded limits and controlsFree Foreverfree3 forms, 25 fields per form, 100 submissions per monthBasic$14.95 a month3 forms, 50 fields per form, 250 submissions per month, logo uploadBusiness$39.95 a month5 forms, 100 fields per form, 500 submissions per month, logo upload, payment acceptance, custom confirmation page, branding removal, custom-URL redirectEnterprise$59.95 a month10 forms, 200 fields, unlimited submissions, logo upload, payment acceptance, custom confirmation page, branding removal, custom-URL redirectPremium$129.95 a monthUnlimited forms, fields, and submissions, plus logo upload, payment acceptance, custom confirmation page, branding removal, and custom-URL redirectFree Forever is suitable for a small number of short forms and up to 100 monthly responses. Basic doubles the field allowance and raises the submission cap, but does not increase the three-form limit. Business is the first tier with payment collection and a more controlled respondent experience, although 500 submissions may still be restrictive for active programs. Enterprise removes the submission ceiling while retaining a ten-form limit. Premium is aimed at organizations that cannot work within fixed form or field quotas.

The terms say exceeding a plan limit can lock forms or prevent new forms or fields from being added, so expected peaks deserve attention before choosing a tier.

Platforms

Paperless Forms runs on Android, iOS, and the web. No download or installation is required; the service says it can be used on iPhones, Android phones, MacBooks, iPads, PCs, and tablets. Support is available through a human contact channel, including [email protected] and 866.256.6900.

Who it's for

The service fits individuals, entrepreneurs, small and medium businesses, schools, churches, nonprofits, and community organizations that need online collection with optional signatures, attachments, payments, and exports. It is less compelling for teams needing many administrator accounts or consistently high response volumes at a low monthly cost.

Pros and cons

Pros

Free plan supports three forms and 100 submissions per month, providing a usable starting point for small workflows.

Email, SMS, links, and embeds give organizations several ways to distribute the same form.

Electronic signatures, attachments, payments, exports, and no-code integrations cover more than basic data capture.

Enterprise and Premium remove submission limits, with Premium also removing form and field ceilings.

Cons

Every account includes only one admin license, and each additional user costs $14.95 per month.

Basic remains limited to three forms, while Business is capped at 500 submissions per month.

Payment acceptance, branding removal, custom confirmations, and redirects begin at Business rather than the entry tiers.

Exceeding plan quotas can lock forms or block additions, creating operational risk for unexpectedly busy programs.

Alternatives

Choose Typeform instead if you want a free plan with unlimited forms but only 10 responses per month, or need a wider platform footprint including API, macOS, and Windows.

Google Drive is the simpler choice when no-cost Google-account storage and up to 15 GB matter more than a dedicated form-plan ladder.

Pick Paperform for its free-forever option with 30 submissions per month, unlimited users, and three signed documents per month.

Formsite is an alternative with a free allowance of five forms, 10 results per form, and 50MB of file space.

Consider Jotform for a free five-form plan with 100 monthly submissions and web, iOS, and Android access.

Wufoo offers a free five-form tier with 100 entries per month, 10 fields per form, one user, and 100 API requests.

Strac Forms is another freemium form option.

Zoho Forms suits users who want a free three-form plan with 500 submissions per month, 200MB of file storage, and 10 payment submissions.

For broader comparisons, see Online Form Builders and Form Builder Software.

Verdict

Paperless Forms is a strong choice for organizations that want a no-code builder, several distribution channels, payment support, and spreadsheet exports in one service. Start with Free Forever or Basic for light workloads; choose Enterprise or Premium when quotas would interrupt operations. Look elsewhere if your team needs multiple included administrators or if fixed monthly limits and per-user charges do not fit the workflow.